Administrative Support Jobs

Overview We are a growing digital marketing agency focused on generating qualified leads for local service-based businesses (primarily painting contractors). We are looking for a skilled and detail-oriented Facebook Ads and GoHighLevel Specialist to manage optimize and scale lead generation campaigns. This is a long-term remote position with growth opportunities for high performers starting out at part-time and leading to full time in the future. Responsibilities Set up manage and optimize Facebook & Instagram ad campaigns for service-based businesses Build and manage Facebook Lead Forms and landing page funnels Create and test ad creatives copy and variations Monitor daily ad performance and make data-driven adjustments Implement and manage tracking (Pixel conversion events UTMs) Build customize and maintain GoHighLevel workflows and pipelines Set up SMS email and appointment booking automations Integrate Facebook leads with GoHighLevel and client CRMs Manage lead routing and notification systems Troubleshoot campaign tracking and automation issues Maintain organized documentation and reporting Requirements Proven experience running Facebook Ads for local or service-based businesses Hands-on experience with GoHighLevel (workflows pipelines integrations) Understanding of lead generation funnels and follow-up systems Familiarity with Meta Pixel and conversion tracking Strong analytical and problem-solving skills High attention to detail and reliability Ability to follow SOPs and improve systems proactively Stable internet connection and availability during U.S. business hours Preferred (Nice to Have) Experience with home service industries (painting roofing HVAC cleaning etc.) Experience with Zapier/Make integrations Basic graphic/video editing skills (Canva CapCut etc.) CRM integration experience (HubSpot Jobber ServiceTitan etc.) Understanding of local lead attribution systems Compensation Competitive hourly rate (based on experience) Performance-based raises and bonuses Long-term growth opportunity Who This Role Is For This role is ideal for someone who: Enjoys building and optimizing systems Is comfortable working independently Cares about results not just "running ads" Wants long-term stability and growth

Are you ready to dive into the world of LinkedIn and help us make meaningful connections? Join our dynamic team as a LinkedIn Engagement Specialist and be a key player in our SaaS success story. This entry-level role is perfect for someone who loves engaging with people online and is eager to grow their career in a friendly and supportive environment. As a LinkedIn Engagement Specialist your day-to-day activities will include: Commenting on posts daily to increase our visibility and interaction. Replying to messages promptly and professionally. Sending messages to connect with relevant professionals and expand our network. Providing regular reports on engagement and interactions. While no specific tools are required being comfortable with LinkedIn's interface and having a knack for communication will be your greatest assets. This is a remote position allowing you to work from the comfort of your home while being part of a vibrant team. We're looking for someone who is enthusiastic detail-oriented and ready to take on new challenges. If you're passionate about making connections and keen to learn more about the SaaS industry we want to hear from you!

TASKS: Manage and maintain property listings on various real estate portals ensuring accuracy and compelling descriptions to attract potential clients. Schedule and coordinate property viewings ensuring smooth logistics and providing pre-viewing information to both clients and agents. Prepare and disseminate marketing materials including brochures flyers and email campaigns highlighting property features and benefits to targeted audiences. Handle client communication responding promptly to inquiries via phone email and chat providing exceptional customer service and building strong relationships. Assist in the preparation of offers contracts and other legal documents ensuring accuracy and compliance with Dubai real estate regulations. Manage and update CRM systems ensuring all client data interactions and property details are accurately recorded and easily accessible. Oversee social media presence creating engaging content and managing online campaigns to promote properties and attract potential clients. Provide administrative support to the real estate agent handling tasks such as expense reports travel arrangements and calendar management to streamline operations. Whats App hidden Email Outreach Inventory Management Brochure Creation Database Management Document Management Receipt Preparation REQUIREMENTS: Strong proficiency in English both written and spoken with excellent communication and interpersonal skills. Familiarity with real estate listing platforms (e.g. Bayut Dubizzle) and social media marketing tools for effective property promotion. Exceptional attention to detail accuracy and a strong work ethic ensuring the delivery of high-quality work and client satisfaction. Ability to maintain confidentiality and handle sensitive information with discretion exhibiting professionalism and integrity. Demonstrated ability to work independently manage multiple tasks and meet deadlines in a fast-paced environment showcasing strong organizational skills. WORKING TIMES ARE DUBAI UAE TIME MUST BE FLEXIBLE IN WORKING HOURS JOB IS REMOTE ONLINE

Someone to assist me with inbox management Organizing of files in Google Drive Do some lead outreach. Basic operation coordination of my team which will be explained. Light data entry I also need someone with basic dm response experience and knowledge

I'm looking for a Virtual Assistant to help with organization and administrative tasks Punctual missions a few hours per week depending on needs. Please share your experience strengths hourly rate and availability.

Hello I'm ordering a virtual assistant service to get help with responding to incoming messages. The text I'll be showing you are from conversation that I will need your help with replies and also I may want to add you to the group chat sometime too.

I need a personal assistant who helps me stay focused on relevant tasks. Managing my calendar and tasks giving quick reminders organize and schedule appointments. This job requires just a few minutes a day anyway am planing for long term. I want to do a one week trial to see if we can build a system that works for me.

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.

Are you a detail-oriented professional with a knack for numbers and organization? Join our passionate not-for-profit team as a Bookkeeping & Admin Specialist ! We're on the lookout for someone who can manage our books and handle a few administrative tasks with ease and enthusiasm. In this role you'll be responsible for: Posting expenses and reconciling accounts using QuickBooks Compiling and organizing expense reports Storing and organizing data in Google Drive Drafting approximately 20-30 template letters annually We're looking for a mid-level professional who is comfortable working remotely and can manage their time effectively. Your keen eye for detail and ability to work independently will be key to your success in this role. While specific tools aren't mandated familiarity with QuickBooks and Google Drive is essential to hit the ground running. If you're ready to make a difference in the not-for-profit sector and believe you're the perfect fit for this role we'd love to hear from you!

We are seeking a full-time Virtual Assistant to support our business operations specifically focused on pre-sales activities social media management lead prospecting and communication support. The primary goal of this role is to save time improve responsiveness and increase sales by managing daily outreach follow-ups and engagement while maintaining a professional and human brand voice. The Virtual Assistant will act as an extension of the business communicating with leads and prospects as if they were me using approved templates and scripts. Key Responsibilities Lead Management & Prospecting Text leads and prospects using approved scripts Conduct lead prospecting and outreach Follow up consistently with leads (manual + automated systems) Pre-qualify leads based on defined criteria Set appointments and manage scheduling Escalate high-intent leads or important conversations to me Social Media Support Post content across social media platforms (content is often already prepared) Help organize content ideas and posting schedules Respond to business-related DMs and comments Maintain consistent engagement with the audience Ensure responses sound human professional and on-brand ⚠️ The assistant should only respond to business-related messages. Personal or unrelated messages should not be answered. Support Send messages and emails that sound natural and aligned with my voice Assist with email marketing campaigns Use approved templates and scripts while maintaining a human tone Manage follow-ups and reminders through automation tools CRM & Administrative Support Manage and update CRM records Perform accurate data entry Track leads conversations and follow-up status Assist with pre-sale setup tasks Automation & Tools The Virtual Assistant will work with: CRM systems Social media platforms Email marketing tools Calendar and scheduling tools Some automation systems are already in place and additional setup support may be required. Training and guidance will be provided as needed. Escalation Guidelines The Virtual Assistant should escalate: High-intent leads Sales-related questions requiring approval Complex or sensitive conversations Final decision-making and closing remain my responsibility. Work Schedule Full-time position Working hours aligned with Washington D.C. (EST) Success Metrics Success in this role will be measured by: Increased responsiveness to leads Consistent follow-ups and engagement Improved organization within CRM Increase in sales and booked appointments Hiring Process & Control Full control over interviews and final hiring decision Comfortable with a one-week security deposit applied to approved work Weekly hour tracking and approval required Why This Role Matters This role is critical to allowing the business owner to: Focus on calls and closing sales Balance work and academic commitments Build a scalable automated business system