Administrative Support Jobs

Are you a proactive go-getter with a knack for sales and customer engagement? Join our fast-paced team as a Virtual Assistant & Sales Specialist where you'll be at the forefront of driving growth in the SaaS Webapps AiAudits and Automation sectors. Your role will be pivotal in expanding our reach and enhancing client experiences. In this dynamic role you will: Cold Call potential clients to introduce our innovative solutions and secure new business opportunities. Promote our website and services across various platforms to boost visibility and attract leads. Book Appointments with potential clients ensuring a seamless scheduling process. Deliver Excellent Customer Service by addressing inquiries and resolving issues promptly. Generate Leads through strategic research and outreach contributing to our sales pipeline. Leverage Social Media to engage with prospects and build brand awareness. To thrive in this role you should have: Mid-level experience in sales customer service or a related field. Proficiency in using tools such as WhatsApp CRM systems and Canva. A strong ability to multitask and operate effectively in a fast-paced environment. Excellent communication skills and a results-driven mindset. If you're ready to hustle and make a significant impact in the tech industry we'd love to hear from you!

Care Management & Coordination for ECM Participants- Support at Home The Role This is a dynamic care management and coordination position focused on delivering Support at Home services that empower older people to live safely independently and with dignity in their own homes. You will work closely with clients families internal teams and external service providers to assess needs develop care plans coordinate supports and conduct regular reviews to ensure services remain responsive to changing circumstances. A strong understanding of the Support at Home reform including the updated program structure and operational guidance is essential. You will apply this knowledge to care planning budgeting compliance documentation and service coordination ensuring all supports align with quality standards and program requirements. This is a non-clinical role that combines care management coordination administration and meaningful client engagement. The position involves both office-based work and regular visits to clients' homes. Key Responsibilities Be a key contact person for ECM partners. Conduct Support at Home assessments reviews and reassessments Manage client intake onboarding and preparation of service agreements and documentation Deliver high-quality person-centred care planning and budgeting Provide comprehensive care management advocacy and coordination of supports Coordinate access to allied health nursing services equipment and home modifications Organise Assistive Technology and Home Modifications (AT-HM) Monitor participant budgets and funding utilisation Respond proactively to changing client needs through regular reviews Collaborate with rostering teams care workers and community partners Manage feedback and complaints in line with Aged Care Quality Standards Maintain accurate client records and contribute to continuous improvement About You To thrive in this role you will bring: Experience in Support at Home and/or Home Care Package coordination Strong knowledge of program requirements and service delivery frameworks A genuine passion for client care and relationship building Demonstrated experience in care planning documentation and coordination Experience managing participant budgets and monitoring funding Excellent communication and stakeholder engagement skills The ability to work independently and collaboratively Proficiency in client management systems and Microsoft Office

We are seeking an experienced Virtual Assistant with a specialty in real estate to join our dynamic team. This remote role is designed for a detail-oriented individual who excels in communication and negotiation aiming to support our efforts in reaching and engaging with property owners. As a key player in our team you will be responsible for: Conducting cold calls to real estate property owners effectively and professionally. Responding promptly and accurately to emails from potential clients and stakeholders. Opening and closing deals with a focus on achieving targets and building lasting relationships. The ideal candidate will possess: Expert-level proficiency in using Microsoft Word for documentation and communication. Proven experience in a similar role within the real estate industry. Exceptional communication skills both verbal and written. Strong negotiation skills and a track record of successfully closing deals. This role requires someone who is self-motivated able to work independently and comfortable in a remote working environment. If you are passionate about real estate and have the skills to drive success we'd love to hear from you.

Join our dedicated medical team as a Virtual Assistant where you'll play a crucial role in supporting patients and their families. This entry-level position offers the opportunity to make a meaningful impact in the healthcare industry all from the comfort of your home. As a Virtual Assistant you will be responsible for providing patient and family communication support . Your daily tasks will include: Making daily check-in calls to patients and/or family caregivers Documenting symptom updates such as pain levels breathing changes and appetite Relaying urgent concerns to the nurse or hospice provider Providing appointment reminders and care plan updates Your role will also involve clinical documentation and EMR management where you will: Update patient charts in the EMR system Enter visit notes from nurses and providers Track medication changes and refill needs Ensure hospice eligibility and compliance documentation is current Additionally you will offer care coordination and administrative support by: Scheduling visits for nurses social workers and chaplains Coordinating DME (durable medical equipment) deliveries and pickups Communicating with pharmacies regarding prescriptions Verifying insurance and hospice authorizations This role requires a detail-oriented and technical approach to ensure the highest level of care and compliance. While specific tools are not specified proficiency in EMR systems and communication platforms will be advantageous. If you are passionate about healthcare and eager to support a compassionate team we encourage you to apply.

We are hiring a Virtual Assistant to support our business with Digital Marketing Instagram and Social Media Management. Responsibilities: Assist with daily tasks related to Digital Marketing Support Instagram tasks and follow processes accurately Handle Social Media Management tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Digital Marketing and/or Instagram Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic team in the real estate industry as a Customer Service & Administration Assistant . This entry-level position offers a unique opportunity to develop your skills in a fast-paced detail-oriented environment all from the comfort of your home. In this role you will play a critical part in ensuring seamless communication and efficient administrative support. You'll be responsible for managing various tasks that are vital to the smooth operation of our real estate services. Key Responsibilities: Reply promptly and professionally to client emails ensuring all inquiries are addressed with accuracy and clarity. Assist with the preparation and processing of tenancy agreements and sign-ups maintaining meticulous attention to detail. Protect client deposits by managing documentation and ensuring compliance with industry regulations. Skills & Qualifications: Strong organizational skills and a keen eye for detail. Excellent written communication skills with a focus on clarity and professionalism. Ability to multitask and prioritize tasks effectively in a remote setting. Familiarity with administrative procedures and real estate industry practices is a plus but not required. We are looking for a proactive individual who thrives in a technical and detail-oriented role. If you are eager to grow in the real estate industry and contribute to a team focused on excellence and client satisfaction we encourage you to apply.

Are you looking to kickstart your career in the dynamic world of real estate while enjoying the flexibility of remote work? We are on the hunt for a Friendly Admin & Personal Assistant to join our team providing essential support to keep our operations running smoothly. If you love organizing files and have a knack for multitasking this role is perfect for you! In this entry-level position you'll be handling a variety of administrative and personal tasks. While experience in the real estate industry is not required a positive attitude and willingness to learn are essential. Plus if you're a fan of Minecraft you'll find some extra fun in your workday! Key Responsibilities: Sort through files and maintain organized records. Assist with both professional and personal tasks as needed. Engage in some light gaming with Minecraft to keep things enjoyable. What We're Looking For: Strong organizational skills and attention to detail. Ability to manage time effectively and prioritize tasks. Proficiency in basic computer applications and a willingness to learn new tools. A friendly and approachable demeanor with excellent communication skills. Join us and be part of a supportive team where your contributions make a real impact. Whether you're sorting files or taking a break with a game of Minecraft you'll find a balance of work and play that keeps your job exciting. Ready to embark on this adventure? We'd love to hear from you!

Join our dynamic real estate team as a Virtual Assistant where your expertise in cold calling lead generation and administrative tasks will be instrumental in driving our success. We are seeking a mid-level professional with a strong technical acumen and a keen eye for detail to enhance our operations and support our growing portfolio. As a Virtual Assistant you will play a crucial role in the following: Cold Calling: Engage with potential clients and nurture leads through effective communication and relationship-building techniques. Lead Generation: Strategically identify and qualify new leads to expand our client base and increase business opportunities. Administrative Support: Manage daily operations including scheduling data entry and maintaining organized records to streamline processes. We are looking for someone with: Experience: Proven track record in a similar role preferably within the real estate industry. Skills: Excellent communication skills both verbal and written with a focus on detail and accuracy. Technical Proficiency: Ability to quickly learn and adapt to new tools and technologies as required by the role. This role demands a high level of professionalism and self-motivation as you will be working remotely and independently to achieve team objectives. If you are passionate about real estate and eager to contribute to a thriving team we would love to hear from you!

We are hiring a Virtual Assistant to support our business with Data Entry Microsoft Office and Virtual Assistant. Responsibilities: Assist with daily tasks related to Data Entry Support Microsoft Office tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Data Entry and/or Microsoft Office Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Role Summary We're looking for a reliable Administrative Virtual Assistant to handle invoicing accounts receivable tracking reconciliation prep tax-summary prep and organized documentation. This is a strictly administrative role . No marketing no strategy no decision-making. The goal is to keep financial records clean admin work off the founder's plate and partner materials easy to find and share. Key Responsibilities 1. Weekly Invoicing & Accounts Receivable Create and send weekly invoices Update invoice and customer records Track payments and reconcile AR by account Prepare a simple AR summary (paid / outstanding / overdue) Flag issues or discrepancies 2. Quarterly Accounting & HST Prep (Prep Only) Match invoices to bank transactions Pull together sales expenses and tax data Create a clear HST summary table for the accountant (You prepare; accountant files) 3. Content & Document Organization Keep business documents organized and up to date Create share-ready folders for: Distributor and retailer forms Promotions and demo materials Product specs UPCs nutritionals images Make sure files are easy to find and quick to share 4. SOPs & Documentation Write simple SOPs for admin tasks (invoicing AR reconciliation content organization) Keep SOPs updated for future reference and onboarding 5. Admin Updates Short weekly status update Prepare quarterly hand-off package for accountant Tools You'll Use Xero Square (invoicing & payments) Google Suite (Sheets Docs Drive Gmail) WhatsApp (communication) Canva (organizing approved assets only) ChatGPT (summaries SOP formatting documentation help) Time Commitment 8 hours per week One 1-hour live work session per week (Google Meet) Out of Scope (Important) Marketing or content creation Social media or newsletters Pricing or sales decisions Customer negotiations or collections Tax filing or legal decisions Ideal Fit Very organized and detail-oriented Comfortable with numbers and spreadsheets Follows instructions and boundaries Communicates clearly and flags issues early