Administrative Support Jobs

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.

Are you a detail-oriented professional with a knack for numbers and organization? Join our passionate not-for-profit team as a Bookkeeping & Admin Specialist ! We're on the lookout for someone who can manage our books and handle a few administrative tasks with ease and enthusiasm. In this role you'll be responsible for: Posting expenses and reconciling accounts using QuickBooks Compiling and organizing expense reports Storing and organizing data in Google Drive Drafting approximately 20-30 template letters annually We're looking for a mid-level professional who is comfortable working remotely and can manage their time effectively. Your keen eye for detail and ability to work independently will be key to your success in this role. While specific tools aren't mandated familiarity with QuickBooks and Google Drive is essential to hit the ground running. If you're ready to make a difference in the not-for-profit sector and believe you're the perfect fit for this role we'd love to hear from you!

We are seeking a full-time Virtual Assistant to support our business operations specifically focused on pre-sales activities social media management lead prospecting and communication support. The primary goal of this role is to save time improve responsiveness and increase sales by managing daily outreach follow-ups and engagement while maintaining a professional and human brand voice. The Virtual Assistant will act as an extension of the business communicating with leads and prospects as if they were me using approved templates and scripts. Key Responsibilities Lead Management & Prospecting Text leads and prospects using approved scripts Conduct lead prospecting and outreach Follow up consistently with leads (manual + automated systems) Pre-qualify leads based on defined criteria Set appointments and manage scheduling Escalate high-intent leads or important conversations to me Social Media Support Post content across social media platforms (content is often already prepared) Help organize content ideas and posting schedules Respond to business-related DMs and comments Maintain consistent engagement with the audience Ensure responses sound human professional and on-brand ⚠️ The assistant should only respond to business-related messages. Personal or unrelated messages should not be answered. Support Send messages and emails that sound natural and aligned with my voice Assist with email marketing campaigns Use approved templates and scripts while maintaining a human tone Manage follow-ups and reminders through automation tools CRM & Administrative Support Manage and update CRM records Perform accurate data entry Track leads conversations and follow-up status Assist with pre-sale setup tasks Automation & Tools The Virtual Assistant will work with: CRM systems Social media platforms Email marketing tools Calendar and scheduling tools Some automation systems are already in place and additional setup support may be required. Training and guidance will be provided as needed. Escalation Guidelines The Virtual Assistant should escalate: High-intent leads Sales-related questions requiring approval Complex or sensitive conversations Final decision-making and closing remain my responsibility. Work Schedule Full-time position Working hours aligned with Washington D.C. (EST) Success Metrics Success in this role will be measured by: Increased responsiveness to leads Consistent follow-ups and engagement Improved organization within CRM Increase in sales and booked appointments Hiring Process & Control Full control over interviews and final hiring decision Comfortable with a one-week security deposit applied to approved work Weekly hour tracking and approval required Why This Role Matters This role is critical to allowing the business owner to: Focus on calls and closing sales Balance work and academic commitments Build a scalable automated business system

ROLE OVERVIEW · We are seeking a highly organized detail-oriented Operations & Family Coordination Virtual Assistant to provide professional and personal support. · This role focuses on coordination organization scheduling follow-ups communication drafting and task management. · The assistant functions as an operational control layer - ensuring clarity structure and follow-through - while all decisions finances and sensitive matters remain with the principal. TIME COMMITMENT | 15 hours per week / 60 hours per month | Flexible schedule with overlap during U.S. business hours | Long-term role with potential to expand scope over time CORE RESPONSIBILITIES 1. Business Operations Support | Track tasks deadlines and follow-ups across multiple projects | Maintain a centralized task and reminder system | Follow up with third parties as instructed | Organize documents and maintain shared folders | Prepare weekly operational summaries 2. Email & Communication Support (Gmail + Outlook) | Monitor designated inboxes and folders | Categorize emails and identify action items | Draft responses for review and approval | Track open threads and follow-ups | Prepare email digests | Escalate urgent items 3. Scheduling & Calendar Management | Manage business and personal calendars | Schedule meetings and appointments | Coordinate availability | Send calendar invites and reminders | Reschedule conflicts proactively 4. Family & Personal Administrative Support | Coordinate personal scheduling and logistics | Maintain family calendar and reminders | Support household admin tasks | Assist with research and coordination for errands REQUIRED SKILLS | Exceptional organization and follow-through | Strong written English | Experience as a VA EA or operations coordinator | Ability to manage multiple workstreams | Strong task prioritization | Discretion and professionalism | Familiarity with Gmail Outlook calendars and task tools SUCCESS IN THIS ROLE | Fewer admin tasks for the principal | Clear weekly visibility into priorities | Reduced inbox and calendar friction | Improved focus and personal bandwidth TRIAL PERIOD | 30-day trial period

Communications & Content Assistant Bridging Strategies Overview Bridging Strategies is a leadership and organisational development firm helping people and organisations think clearly move intentionally and lead with confidence. We are looking for a reliable organised assistant to support our COO and marketing lead in content development communication and lead-generation efforts. Position Summary The Content & Communications Coordinator assists in creating digital content managing email communication supporting lead generation and keeping our online presence active and aligned with the Bridging Strategies brand. Key Responsibilities: Content Creation Support | Assist in creating short-form videos carousels graphics and captions using brand guidelines. | Help organise raw videos transcripts and design assets for editing. | Draft simple content descriptions and ideas for review. | Maintain the content library and ensure assets are labelled and stored properly. Email & Communication Support | Draft edit and prepare email updates newsletters and announcements. | Manage the shared inbox flag priority messages and prepare responses for review. | Organise email templates and support the setup of automated sequences. Lead Generation & Outreach | Assist with basic outreach to businesses schools churches and influencers using approved templates. | Track leads inquiries and follow-ups in Zoho CRM. | Support promotions for assessments webinars and masterclasses. Administrative Support | Update website content as needed (no coding). | Organize project folders links and documents in Zoho and Notion. | Prepare simple weekly reports on engagement leads and content performance. Qualifications | Strong writing and communication skills. | Experience with social media tools preferred. | Detail-oriented and dependable. | Familiarity with Canva or similar tools is an asset. | Comfortable learning new digital systems (Zoho Notion etc.). Success in This Role Looks Like | Well-organised content assets ready for publishing. | Smooth consistent email communication. | Supporting steady growth in leads and engagement. | Strong teamwork and reliability across weekly tasks. Compensation - Competitive base rate $400 + bonus - Opportunity to grow with the company and transition into a Vice President role - Flexible remote-first environment with global impact potential To Apply: hidden Resume or CV Portfolio A brief introduction video (1 minute) explaining why you would be a great fit for this role We're not just building a team we're building a movement. Come help us create a world of strategists.

About Us: We are a fast-growing service-based business focused on delivering exceptional industry-specific services to our clients. We are looking for a talented and highly organized Virtual Assistant to help us grow and manage our digital presence. This role will be instrumental in handling the marketing sales and customer service aspects of our online business ensuring that we continue to engage our audience and provide excellent client experiences. Key Responsibilities: Digital Marketing Management: Develop implement and track digital marketing campaigns across various platforms including social media email and paid ads. Create and manage content for our website blog and social media accounts. Optimize website and social media profiles to increase online visibility. Manage and monitor social media platforms (Facebook Instagram LinkedIn etc.) by posting regular updates responding to comments and interacting with followers. Analyze digital marketing performance using analytics tools and generate reports to gauge success and identify areas for improvement. Sales Support: Assist in the creation and execution of online sales strategies to generate leads and close sales. Respond to inbound sales inquiries qualify leads and schedule appointments. Help with sales funnel management including follow-up emails and tracking prospects. Coordinate with the team to ensure timely communication with potential clients. Customer Service: Provide exceptional customer service by managing client inquiries via email live chat or social media. Address and resolve customer concerns or complaints in a timely and professional manner. Maintain a knowledge base to ensure accurate and up-to-date product or service information. Follow up with clients to ensure satisfaction and gather feedback for continuous improvement. Administrative Support: Assist in administrative tasks related to client onboarding scheduling and project management. Manage calendars set reminders and follow up on important tasks. Handle general office tasks such as data entry document management and maintaining client records. Continuous Improvement: Research and stay updated on industry trends digital marketing techniques and customer service best practices. Suggest and implement new ideas to improve the online presence and overall customer experience. Qualifications: Proven experience as a virtual assistant or in a similar digital marketing sales or customer service role. Strong knowledge of digital marketing strategies including social media marketing SEO email marketing and paid advertising. Excellent communication skills both written and verbal. Experience with customer relationship management (CRM) tools email marketing platforms (e.g. Mailchimp) and social media management tools (e.g. Hootsuite Buffer). Strong attention to detail organization and time-management skills. Ability to work independently and manage multiple tasks efficiently. Proficiency in Google Suite (Docs Sheets etc.) and Microsoft Office. Knowledge of website management and e-commerce platforms (e.g. WordPress Shopify) is a plus. Preferred Qualifications: Familiarity with basic graphic design tools (e.g. Canva Adobe Spark) to create marketing materials. Experience with project management tools (e.g. Asana Trello). Previous experience working remotely in a similar role.

PRIMARY RESPONSIBILITIES Email Management & Communication (60%) | Manage inbound partner inquiries and route to appropriate internal stakeholders | Draft personalize and send outbound emails to partners based on strategic priorities and templates | Conduct systematic follow-up on pending communications (24-48 hour cadences) | Monitor and respond to partnership-related email threads with appropriate urgency | Schedule meetings and coordinate calendar logistics between partners and internal teams | Maintain professional tone and messaging consistency across all partner communications | Flag urgent matters requiring Channel Director's immediate attention HubSpot & CRM Administration (20%) | Log all partner communications and interactions in HubSpot CRM | Update contact records opportunity stages and partnership status | Create and maintain email sequences for partner engagement campaigns | Track email open rates response rates and engagement metrics | Ensure data accuracy and completeness across partnership records | Generate reports on communication activity and partner engagement Administrative & Coordination Support (15%) | Coordinate meeting preparation materials and agendas | Manage partner onboarding documentation and welcome sequences | Maintain partnership tracking spreadsheets and status reports | Assist with preparation of weekly metrics reports | Coordinate with internal teams (BDMs technical leads project managers) for partner introductions | Organize and maintain shared documents templates and resources Strategic Support (5%) | Research partner contacts and organizational structures using LinkedIn Sales Navigator and ZoomInfo | Identify decision-makers and technical leaders at target partner organizations | Assist with partner segmentation and prioritization analysis | Support ad-hoc projects related to channel expansion and partnership development REQUIRED QUALIFICATIONS Experience & Skills: | 2-4 years of experience in administrative support operations coordination or sales/partnership operations | Exceptional written communication skills with ability to craft professional persuasive emails | Proven experience managing high-volume email correspondence (50+ emails daily) | Strong organizational skills and ability to manage multiple priorities simultaneously | Proficiency with CRM systems (HubSpot experience strongly preferred) | Advanced proficiency in Microsoft Office Suite and Google Workspace | Experience with project management or task tracking tools Personal Attributes: | Extreme attention to detail and commitment to accuracy | Self-starter who can work independently with minimal supervision | Proactive problem-solver who anticipates needs before being asked | Comfortable with ambiguity and able to make sound decisions | Strong time management skills and ability to meet deadlines consistently | Professional demeanor suitable for executive-level partner communications | Comfortable in a fast-paced high-growth environment with evolving priorities

Position: Student Success Coach (Remote Admin Support) Location: Work from Home - Philippines Employer: Australian Institute of Flexible Learning (AIFL) Type: Full-time or Part Time Remote Work Hours: Aligned to Australian Eastern Time (AEST) 📣 Are you an enthusiastic tech-savvy admin superstar looking to make a real difference in students' lives - all from the comfort of your home? Join AIFL a respected Australian education provider as a Student Success Coach! We're looking for driven individuals in the Philippines who are passionate about helping others great with admin focused excellence driven and love staying organised. Be part of a friendly purpose-led team making waves in health community and business training across Australia. 🌟 Why You'll Love Working with Us: ✅ Remote Work - No commute work in your own space ✅ Global Team - Supportive Aussie + Filipino workmates ✅ Meaningful Impact - Help adult learners achieve their dreams ✅ Growth-Oriented - Learn new tech tools and compliance systems ✅ Professional Development - We support upskilling & promotions 💻 What You'll Do: Be the friendly point of contact for online students Send SMS/email reminders host Webex classes follow up on attendance trainer management Use platforms like aXcelerate HubSpot Moodle 3CX and Adobe Update student records certifications and learning systems Prepare reports manage documents and improve templates Assist in digital marketing campaigns and online student engagement Call for new leads and follow up leads for enrolling into our courses 🎯 We're Looking For: Minimum 2+ years admin or customer support experience (RTO/education experience preferred) Excellent English communication skills (verbal + written) Strong computer skills - Microsoft 365 CRM- Hubspot Adobe suite Social Media Zoom/Webex Reliable internet power backup and professional WFH setup Proactive attitude - loves to solve problems and learn new tools Mature communicative responsive responsible and focused Bonus: Experience with aXcelerate 3cx Xero 📚 Preferred Background: Graduate of Business Administration Communications Education or related field Experience supporting Australian or international clients is a plus Familiarity with compliance student services or online learning platforms 📩 Ready to join a team where your work matters? Apply now with your CV and a short video (2 mins) introducing yourself and why you'd be a great fit! AIFL is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to a diverse and inclusive workplace.

Virtual Recruiter (Remote) STOP HERE: Send your resume + hourly rate to hidden . Applications without both cannot be considered. 😀 Position Overview We're looking for a sharp organized Virtual Recruiter to help source screen schedule and support candidates throughout our hiring pipeline. This role requires excellent communication strong follow-through and the ability to manage multiple open positions at once. Key Responsibilities Recruiting & Sourcing Post and manage job ads across platforms. Source candidates via job boards LinkedIn and internal databases. Conduct initial screenings and pre-qualification calls. Maintain accurate candidate notes and status updates. Interview & Scheduling Support Schedule interviews for leadership and hiring managers. Send confirmations reminders and follow-up messages. Coordinate Zoom links calendars and availability. Pipeline & CRM Management Update candidate stages inside our recruiting CRM. Keep pipelines organized clean and error-free. Track metrics such as applicant flow interview volume and no-shows. Communication & Administrative Support Serve as the primary point of contact for applicants. Draft and send professional email templates updates and next steps. Assist with onboarding tasks when candidates are selected. Qualifications Proven virtual recruiting or HR support experience. Strong communication and customer service skills. Detail-oriented with strong organization and follow-through. Comfortable with CRMs calendars and scheduling tools. Able to work independently and move candidates forward efficiently. Preferred Skills Experience with high-volume recruiting. Familiarity with workflow tools (GHL Airtable or ATS systems). Ability to assess red flags and identify top-quality candidates. Work Environment Remote position with flexible hours. Fast-paced supportive team culture. Opportunity to grow into operations HR or recruiting leadership.

Day Spa in Fort Lauderdale FL offering massages facials body treatments and corporate wellness programs. We are looking for a reliable detail-oriented Virtual Assistant who is very comfortable using AI tools (especially ChatGPT) to help us execute daily tasks marketing and admin work. Position Type: Remote long-term 40 hours per week Work mostly during US Eastern daytime hours Pay: $5 USD per hour to start for 30 days then $7/hr Potential increase after 90 days based on performance and reliability Responsibilities You will help support these main areas: spa operations marketing and corporate wellness. Core Task List Administrative Support Answer calls texts emails and DMs promptly (customer service & upselling focus). Confirm appointments and manage online bookings in Booker or your booking platform. Input client information deposits and policies into booking software accurately. Follow up with missed calls no-shows and online leads. Marketing & Content Create flyers social posts and on-screen promotions using Canva and Pix-Star displays. Schedule 30 days of social media content (Instagram Facebook TikTok). Send marketing emails newsletters and event promotions via your email platform. Update website promotions spa specials and blog posts (Wix dashboard). Sales & Upselling Use provided scripts to upsell memberships packages and add-ons by phone. Track upsell conversions and maintain commission tracking spreadsheets. Assist in managing Groupon Eventbrite and other external listings. Operations Support Coordinate staff schedules and reminders for meetings or events. Maintain organized files and digital folders (Google Drive Canva assets etc.). Order supplies and track inventory when assigned. Assist with organizing SOPs checklists and training materials. Required Skills & Tools Strong English communication and phone etiquette. Experience with Booker / Mindbody Wix and Canva preferred. Familiarity with Google Workspace (Docs Sheets Drive Calendar). Ability to write professional responses and friendly social captions. Sales-oriented personality - confident upselling and handling objections. Organization time management and attention to detail. Basic photo editing and flyer creation for social media or in-spa displays. Familiarity with AI tools (ChatGPT image generation automation assistants).