Calendar Management Jobs

Join our dynamic team in the holiday lighting industry as a Detail-Oriented Appointment Scheduler. We are seeking a mid-level professional who thrives in a technical and organized environment. Your primary role will be to manage customer interactions and ensure seamless scheduling of appointments. As a key member of our team you will be responsible for: Answering incoming phone calls promptly and professionally. Scheduling appointments and managing calendar updates efficiently. Responding to customer inquiries with clear and accurate information. Sending out detailed quotes tailored to client needs. Creating mock-ups for potential lighting designs. We are looking for someone with: Proven experience in a similar scheduling or customer service role. Exceptional organizational skills and attention to detail. Strong communication abilities both verbal and written. A proactive approach to problem-solving and multitasking. Familiarity with basic design tools for creating mock-ups (preferred but not required). This is a remote position that requires a reliable internet connection and a quiet workspace. If you have a passion for organization and customer service we encourage you to apply and help us bring holiday cheer to our clients.

Join our dynamic real estate team as a Remote Administrative Assistant and play a pivotal role in supporting our agents and ensuring smooth operations. This mid-level position is perfect for someone who is detail-oriented highly organized and passionate about the real estate industry. The Administrative Assistant will be responsible for: Managing Property Listings: Ensure all sales and rental listings are accurate up-to-date and compliant with regulations to help agents present properties effectively to clients. Scheduling and Coordination: Organize appointments and arrange travel for agents and clients to optimize time and property exposure. Document and Contract Management: Prepare process and file contracts lease agreements and other documents while ensuring compliance with local state and federal laws. Financial Administration: Handle invoicing rent collection and budgeting for property maintenance or repairs. Client and Vendor Communication: Act as a point of contact for tenants landlords and service providers to address inquiries resolve issues and coordinate maintenance or repairs. Market Research and Reporting: Conduct research to assist agents with pricing strategies market trends and competitive analysis. Office and Database Management: Maintain organized office systems databases and client records to ensure information is secure and easily accessible. Marketing Support: Assist with marketing efforts including preparing promotional materials managing social media and updating websites. We are seeking a candidate with a strong background in administrative support preferably within the real estate industry. You must have excellent communication skills the ability to multitask and a proactive approach to problem-solving. This remote role offers the flexibility to work from anywhere while supporting a high-performing team.

Are you a personable and organized professional looking to make a difference in the real estate industry? We're on the hunt for a mid-level Personal Assistant to join our dynamic team and help us ensure our clients receive top-notch support. As a key player in our team you'll be responsible for managing customer support tickets ensuring client inquiries are resolved in a timely and efficient manner. Your friendly and approachable demeanor will help create a positive experience for our clients making you an invaluable part of our team. Key Responsibilities: Respond to customer support tickets with accuracy and empathy. Coordinate with team members via Slack to ensure seamless communication. Manage financial records and transactions using QuickBooks. Assist in scheduling and organizing appointments and meetings. What You'll Need: Proven experience as a personal assistant or in a similar role. Familiarity with Slack and QuickBooks. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. We offer a flexible remote working environment where you can thrive and grow. If you're ready to bring your friendly and efficient work style to our team we'd love to hear from you!

Join our dynamic entertainment company as an Executive Assistant to the CEO . We are seeking a dedicated professional with a passion for the entertainment industry and a knack for organizational excellence. This remote mid-level position offers the opportunity to work closely with our CEO supporting key business operations and ensuring seamless communication across departments. As the Executive Assistant you will be responsible for: Calendar Management: Coordinate and manage the CEO's schedule ensuring all appointments meetings and events are organized efficiently. CRM Management: Maintain and update the CRM system to ensure accurate and up-to-date client information. Outreach: Assist in communication efforts including reaching out to clients partners and industry contacts. Meeting Notes: Attend meetings take detailed notes and distribute them to relevant parties to ensure clarity and follow-up on action items. Email Management: Monitor and manage the CEO's email correspondence prioritizing and responding to messages as needed. We are looking for someone who is highly organized proactive and possesses excellent communication skills. The ideal candidate will have prior experience in a similar role preferably within the entertainment industry and be comfortable working in a fast-paced dynamic environment. Familiarity with CRM tools and an ability to adapt to new technologies is essential. If you are a detail-oriented professional with a strong desire to support executive leadership and contribute to our company's success we would love to hear from you. Apply today to join our team and help us continue to make a mark in the entertainment world!

We are seeking a dynamic and detail-oriented Video Editor & Data Analyst Assistant to join our innovative team in the digital service and media industry. This remote role is perfect for someone who thrives in a fast-paced environment and excels in juggling multiple responsibilities. As a key player in our team you will: Edit and produce engaging videos for various social media channels and platforms ensuring content aligns with brand standards. Analyze data to generate insightful reports helping to drive strategic business decisions. Manage daily administrative tasks including scheduling email correspondence and calendar management. Conduct thorough online research to gather and organize relevant information for business projects. Support content creation and assist with various business initiatives as needed. We are looking for a candidate with: Proven experience in video editing and data analysis. Strong organizational skills with an ability to handle multiple tasks efficiently. Excellent communication skills and a professional demeanor. A proactive and adaptable approach to problem-solving. Familiarity with digital tools and platforms (specific tools to be discussed). This is a fantastic opportunity for someone looking to expand their expertise in digital media and data analytics while playing an essential role in our company's success. If you are ready to take on this exciting challenge we would love to hear from you!

Join our dynamic team as a Virtual Assistant where your precision and technical skills will drive the success of our e-commerce and administrative operations. We are seeking a mid-level professional who is adept at managing a variety of tasks with reliability and efficiency. As a Virtual Assistant you will play a critical role in ensuring smooth day-to-day operations. Your responsibilities will include: Data Entry : Accurately input and manage data across various platforms. Email Management : Organize and prioritize communications to maintain seamless correspondence. Online Research : Conduct detailed research to support business decisions. File Organization : Maintain and organize digital files to ensure easy access and retrieval. E-commerce Support : Assist with Shopify store management product listings and customer inquiries. To excel in this role you should be proficient in the following tools: Microsoft Office (Word Excel) Google Workspace (Docs Sheets Drive) Canva for creating visual content Shopify for e-commerce operations Trello for project management Zoom for virtual meetings If you are a detail-oriented professional with a knack for technical tasks and a passion for supporting business growth we encourage you to apply. This remote role offers the flexibility to work from anywhere while contributing to a thriving online retail environment.

Are you a master of multitasking with a knack for research and coordination? We're seeking an Expert Personal Assistant to join our dynamic real estate team and make a significant impact from the comfort of your own home. If you thrive in a fast-paced environment and have a keen eye for detail this role is tailor-made for you! In this exciting position you'll be our go-to person for handling a variety of tasks that keep our operations running smoothly. You'll dive deep into research manage orders and deliveries and ensure seamless client communications. Your ability to juggle multiple responsibilities with ease will be key to your success. Key Responsibilities: Conduct in-depth research on products and services related to real estate. Oversee and manage orders ensuring timely deliveries. Coordinate with cleaners and manage scheduling. Handle bookkeeping tasks with precision using Square. Manage Instagram and Facebook ads to boost our social media presence. Assist with special requests and personal tasks as needed. Coordinate zoom meetings What We're Looking For: Proven experience as a personal assistant ideally in the real estate industry. Expertise with Square and other relevant tools. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Creative problem solver with a proactive mindset. If you're ready to take on a rewarding role that offers flexibility and the chance to work with a supportive team we'd love to hear from you. Apply today and help us elevate our real estate business to new heights!

Join our dynamic team as an Entry-Level Property Management Coordinator and dive into the exciting world of real estate and property management. This remote role is perfect for individuals looking to develop their skills in managing short and medium-term rentals. If you have a keen eye for detail and thrive in a technical environment we want to hear from you! In this role you will be responsible for ensuring seamless operations and providing exceptional guest experiences. You will handle various tasks including: Communicating with guests via Hospitable and Airbnb to provide outstanding customer support. Creating and managing monthly bookkeeping records and invoices. Coordinating and scheduling cleaning services to maintain property standards. Crafting compelling property listings to attract potential renters. We are looking for candidates who are detail-oriented organized and eager to learn. While specific tools are not required proficiency in online communication platforms and a knack for technical tasks will be beneficial. If you are ready to embark on a rewarding career in property management apply now to join our team and make a difference in the real estate industry!

* :pointer-events-auto R6Vx5W_threadScrollVars scroll-mb- calc(var(--scroll-root-safe-area-inset-bottom 0px)+var(--thread-response-height)) scroll-mt- calc(var(--header-height)+min(200px max(70px 20svh))) dir= auto data-turn-id= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-turn-id-container= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-testid= conversation-turn-20 data-turn= assistant > EXECUTIVE ASSISTANT TO THE CHAIRMAN - FULL-TIME REMOTE Magnara Global is seeking a female Executive Assistant to work directly with Chairman Luke Johnston. This is a hands-on high-visibility position for someone who is highly organized proactive personable confident and comfortable serving as the Chairman's day-to-day right hand. You will assist with calendar management communications client and partner follow-ups CRM management scheduling research travel coordination documents reminders internal delegation and selected personal/executive matters. DAILY AVAILABILITY During agreed working hours you must be virtually available throughout the day and responsive through messaging phone and video. This is not a task-only VA position. Luke is looking for an assistant who learns his schedule preferences contacts and working style and eventually anticipates what needs to happen without being continually instructed. PROFESSIONAL PRESENTATION & DRESS This is a camera-forward position and personal presentation is an important part of the role. We are specifically seeking a woman with a feminine glamorous confident fashion-forward and polished professional style who is comfortable maintaining that appearance during the workday. The Chairman prefers a modern feminine executive aesthetic rather than highly conservative corporate attire. Depending on the day's schedule this may include fitted dresses tailored outfits feminine blouses sophisticated necklines upscale business casual and fitted business-professional attire together with polished hair makeup and grooming. The selected assistant should be comfortable following a specific professional wardrobe standard for certain workdays video calls meetings or engagements. You should have excellent camera presence and be comfortable appearing professionally presented on video including on short notice during your scheduled hours. RESPONSIBILITIES | Manage Luke's calendar appointments meetings and priorities | Organize email and important communications | Draft correspondence and follow-ups | Coordinate meetings with clients executives and partners | Maintain CRM records notes contacts and outstanding tasks | Track deadlines and delegated responsibilities | Prepare documents reports meeting notes and daily updates | Conduct business and personal research | Coordinate travel reservations appointments and logistics | Communicate with Magnara Global's team on Luke's behalf | Handle selected personal-assistant responsibilities | Help Luke stay organized throughout the working day | Anticipate needs and proactively solve problems | Maintain strict confidentiality IDEAL CANDIDATE You are organized articulate socially intelligent confident on camera responsive discreet technologically capable and an excellent English communicator. Experience supporting a Chairman CEO founder entrepreneur or senior executive is strongly preferred. We are looking for someone interested in developing into a trusted long-term Executive Assistant to Luke rather than completing occasional freelance assignments. TO APPLY Begin your application with MAGNARA . Please provide your resume/work history location and time zone daily availability desired monthly compensation relevant software experience and previous Executive/Personal Assistant experience. A recent professional photograph and 60-90 second video introduction are required. For your video present yourself as you would during a normal workday supporting the Chairman. Introduce yourself explain your relevant experience and availability and tell us why you would be a strong fit for the position. Magnara Global Executive Assistant to the Chairman Remote | Full-Time | Long-Term _:empty :hidden >

Join our fast-paced digital media team as an Expert Graphic Designer & Content Assistant where your creativity and technical prowess drive impactful marketing solutions. We're seeking a proactive professional ready to hustle and innovate in the ever-evolving digital landscape. In this role you'll: Install update and configure company software peripherals and user accounts to ensure seamless operations across Windows 10/11 and macOS platforms. Build and maintain responsive web pages leveraging modern front-end standards to deliver clean efficient code. Collaborate closely with designers to transform wireframes and UI components into compelling digital experiences. We're looking for someone who thrives in a fast-paced environment and possesses: Expert-level experience in graphic design and content creation within the digital media and marketing industry. Proficiency in working with both Windows and macOS operating systems. A strong ability to translate creative concepts into functional and visually appealing web pages. If you're ready to bring your expert skills to a dynamic team that values innovation and hustle we want to hear from you!