File Management Jobs

Are you an organized and technically savvy individual looking to kickstart your career in the e-commerce industry? We are seeking a Detail-Oriented Personal Assistant to join our dynamic team remotely. This entry-level position is perfect for someone who thrives in a fast-paced environment and has a keen eye for detail. As a Personal Assistant you will play a crucial role in managing daily schedules and ensuring smooth operations. You will be responsible for efficiently managing the Google Calendar to optimize our team's productivity. Your technical skills will also be utilized to assist with basic accounting tasks using QuickBooks. Responsibilities include: Managing and organizing the Google Calendar to streamline appointments and meetings. Assisting with basic bookkeeping tasks using QuickBooks. Coordinating with team members to ensure project deadlines are met. Providing administrative support as needed. Required Skills and Tools: Familiarity with Google Calendar. Basic knowledge of QuickBooks or willingness to learn. Excellent organizational and multitasking skills. Strong attention to detail and problem-solving abilities. This is a fantastic opportunity for an entry-level candidate to gain valuable experience in the e-commerce sector while working remotely. If you are ready to contribute to a thriving team and develop your skills we would love to hear from you!

Join our fast-paced healthcare team as a Virtual Assistant specializing in Client Support and Test Coordination. We are seeking a proactive and detail-oriented professional to become an integral part of our operations. If you thrive in a hustle environment and are passionate about delivering exceptional service this role is for you. As a Virtual Assistant you will be the primary point of contact for two key client accounts ensuring seamless communication and coordination. Your ability to manage multiple tasks efficiently will be crucial as you oversee the drug and alcohol test ordering process from initiation to completion. Key Responsibilities: Answer inbound calls and serve as the primary contact for assigned client accounts. Coordinate the end-to-end process of drug and alcohol test ordering scheduling and tracking. Provide clients with timely status updates on test progress and completion. Prepare and maintain comprehensive reports for client accounts. Handle general administrative tasks including data entry email correspondence file management and more. Required Tools & Skills: Proficiency in Slack and Outlook. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Experience in a fast-paced client-focused environment. Embrace the opportunity to work remotely while making a significant impact in the healthcare industry. If you're ready to bring your expertise to our team apply now and let's create a healthier future together!

Description We are looking for a creative and detail-oriented Virtual Assistant with proven experience in AI content creation to help create short-form social media content for AI influencer accounts. Your role will be to replicate viral Instagram and TikTok content concepts provided by our team. You will receive reference videos and concepts in a Google Drive folder and your task will be to recreate similar content using AI image and video generation tools. Previous hands-on experience creating AI-generated social media content is REQUIRED. We are specifically looking for someone who already understands AI image/video generation workflows and can start producing high-quality content quickly. All AI tool accounts and credits will be provided. This is a long-term opportunity for the right person. RESPONSIBILITIES Reviewing viral content concepts uploaded by our Trend Scout VA Replicating those concepts using AI tools Creating AI-generated images and short-form videos Maintaining consistent characters faces outfits environments and overall visual style Following references and instructions accurately Uploading completed content to the correct Google Drive folders Ensuring every piece meets our quality standards AI TOOLS You should already have experience with AI image/video generation tools. Experience with some of the following is highly preferred: Higgsfield KIE.ai NanoBanana Pro Seedance 2.0 / 2.5 Kling (Image-to-Video / Motion Control) Similar AI image and video generation platforms All accounts and credits will be provided. DAILY OUTPUT Expected output will typically be 10-30 pieces of content per day including: Short-form AI videos AI-generated images Motion clips Recreated viral concepts Quality is extremely important. Character identity and visual style must remain consistent across all content. REQUIREMENTS You MUST: Have previous experience creating content with AI image/video generation tools Understand prompting and AI content creation workflows Be able to recreate reference content accurately Have strong attention to detail Understand character and face consistency Be comfortable working with multiple AI platforms Be organized with Google Drive folders and file management Have stable internet Be reliable and able to produce content consistently BONUS SKILLS Experience creating content for AI influencers Instagram Reels / TikTok experience Understanding of viral short-form content Video editing experience Experience with multiple AI models and generation workflows WORK HOURS Flexible. Most work can be completed in approximately 2-4 hours per day depending on output and experience. PAYMENT Payment depends on experience and skill level. Hourly weekly or monthly structures are possible. This is a long-term position for reliable candidates who consistently produce high-quality work. HOW TO APPLY Start your application with the word CREATOR . Please include: Which AI image/video tools you have experience with How long you have been creating AI content Examples or a portfolio of AI-generated content you have created Your experience with Instagram/TikTok short-form content Your computer specifications (RAM and processor) Applications without previous AI content creation experience will not be considered. We are building a fast-moving AI influencer content team and are looking for someone who already understands AI content creation learns quickly and can consistently recreate high-performing content.

* :pointer-events-auto R6Vx5W_threadScrollVars scroll-mb- calc(var(--scroll-root-safe-area-inset-bottom 0px)+var(--thread-response-height)) scroll-mt- calc(var(--header-height)+min(200px max(70px 20svh))) dir= auto data-turn-id= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-turn-id-container= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-testid= conversation-turn-20 data-turn= assistant > EXECUTIVE ASSISTANT TO THE CHAIRMAN - FULL-TIME REMOTE Magnara Global is seeking a female Executive Assistant to work directly with Chairman Luke Johnston. This is a hands-on high-visibility position for someone who is highly organized proactive personable confident and comfortable serving as the Chairman's day-to-day right hand. You will assist with calendar management communications client and partner follow-ups CRM management scheduling research travel coordination documents reminders internal delegation and selected personal/executive matters. DAILY AVAILABILITY During agreed working hours you must be virtually available throughout the day and responsive through messaging phone and video. This is not a task-only VA position. Luke is looking for an assistant who learns his schedule preferences contacts and working style and eventually anticipates what needs to happen without being continually instructed. PROFESSIONAL PRESENTATION & DRESS This is a camera-forward position and personal presentation is an important part of the role. We are specifically seeking a woman with a feminine glamorous confident fashion-forward and polished professional style who is comfortable maintaining that appearance during the workday. The Chairman prefers a modern feminine executive aesthetic rather than highly conservative corporate attire. Depending on the day's schedule this may include fitted dresses tailored outfits feminine blouses sophisticated necklines upscale business casual and fitted business-professional attire together with polished hair makeup and grooming. The selected assistant should be comfortable following a specific professional wardrobe standard for certain workdays video calls meetings or engagements. You should have excellent camera presence and be comfortable appearing professionally presented on video including on short notice during your scheduled hours. RESPONSIBILITIES | Manage Luke's calendar appointments meetings and priorities | Organize email and important communications | Draft correspondence and follow-ups | Coordinate meetings with clients executives and partners | Maintain CRM records notes contacts and outstanding tasks | Track deadlines and delegated responsibilities | Prepare documents reports meeting notes and daily updates | Conduct business and personal research | Coordinate travel reservations appointments and logistics | Communicate with Magnara Global's team on Luke's behalf | Handle selected personal-assistant responsibilities | Help Luke stay organized throughout the working day | Anticipate needs and proactively solve problems | Maintain strict confidentiality IDEAL CANDIDATE You are organized articulate socially intelligent confident on camera responsive discreet technologically capable and an excellent English communicator. Experience supporting a Chairman CEO founder entrepreneur or senior executive is strongly preferred. We are looking for someone interested in developing into a trusted long-term Executive Assistant to Luke rather than completing occasional freelance assignments. TO APPLY Begin your application with MAGNARA . Please provide your resume/work history location and time zone daily availability desired monthly compensation relevant software experience and previous Executive/Personal Assistant experience. A recent professional photograph and 60-90 second video introduction are required. For your video present yourself as you would during a normal workday supporting the Chairman. Introduce yourself explain your relevant experience and availability and tell us why you would be a strong fit for the position. Magnara Global Executive Assistant to the Chairman Remote | Full-Time | Long-Term _:empty :hidden >

Join our fast-paced roofing team as a Remote Personal Assistant ! We're on the lookout for a proactive individual ready to dive into the hustle of the roofing industry. If you're organized eager to learn and thrive in a dynamic environment this entry-level position is your gateway to a rewarding career. Key Responsibilities: Efficiently take and manage records to ensure seamless operations. Handle financial transactions and make payments with accuracy. Work remotely maintaining flexibility and independence. What You Bring: An eye for detail and a knack for organization. Exceptional communication skills to liaise effectively with team members. A proactive approach and a willingness to learn the ropes of the roofing industry. This role is perfect for someone looking to break into the industry while enjoying the benefits of remote work. If you're ready to hustle and grow with us apply now!

Join our dynamic team as a Remote Personal Assistant in the residential home cleaning industry. We are seeking a proactive individual to assist in setting up our business operations focusing on managing CRM systems handling incoming sales leads and coordinating schedules for our cleaning staff. This entry-level position is perfect for someone looking to start their career in a corporate and professional environment. As a Personal Assistant you will play a crucial role in establishing efficient processes and ensuring smooth daily operations. Your primary responsibilities will include: Setting up and managing CRM systems to maintain client relationships. Handling incoming sales leads and inquiries with a professional and timely approach. Coordinating and scheduling cleaning appointments for our team. Providing general administrative support as needed to streamline business operations. While the specific tools and systems are yet to be determined your ability to adapt and learn quickly will be essential. We are looking for candidates who possess: Strong organizational skills and attention to detail. Excellent communication skills both written and verbal. A proactive approach to problem-solving and process improvement. The ability to work independently and manage time effectively in a remote setting. This is an exciting opportunity to be a part of a growing business from the ground up. If you are eager to contribute to our success and build your career in a supportive and professional environment we encourage you to apply.

Join Peace Oasis Spa as a Virtual Assistant and play a crucial role in supporting our growth and operations. We're looking for a reliable organized and tech-savvy individual to enhance our customer service outreach and digital presence. This is an excellent opportunity to contribute to a dynamic team in the wellness industry. As a Virtual Assistant you will be responsible for: Managing customer communications inquiries and follow-ups to nurture leads and maintain strong relationships. Conducting outreach to potential corporate medical VA community and strategic partners. Updating and managing CRM contacts pipelines tags appointments and lead statuses. Building and monitoring CRM automations including email and SMS follow-up sequences. Handling social media platforms by scheduling and publishing consistent content and responding to engagement. Assisting with content creation and editing including graphics short-form videos captions emails and promotional materials. Maintaining prospect lists and tracking outreach follow-ups appointments and results. Supporting landing pages funnels forms lead capture and booking workflows. Identifying opportunities to improve organization customer experience and workflow efficiency. Providing basic weekly reporting on leads outreach social media activity CRM activity and pending follow-ups. We are looking for a candidate with a mid-level experience who is detail-oriented and possesses a technical aptitude. While specific tools are not mentioned familiarity with CRM systems and social media management platforms is advantageous. If you are passionate about wellness and have a knack for organization and communication apply now to become a vital part of Peace Oasis Spa's mission to deliver exceptional service and growth.

Join our dynamic financial counseling team as a Mid-Level Personal Assistant where you will play a pivotal role in supporting our operations and client engagement activities. This is an excellent opportunity for professionals with a knack for organization marketing and administrative tasks to thrive in a corporate environment. Your primary responsibilities will include: Assisting in the development and execution of marketing strategies to enhance client outreach and engagement. Handling and filing important financial forms and documents with precision and confidentiality. Utilizing Microsoft tools to streamline daily tasks and ensure efficient communication. Coordinating with internal teams to facilitate smooth workflow processes. The ideal candidate will possess: Mid-level experience as a personal assistant or in a similar administrative role preferably within the financial sector. Strong proficiency in Microsoft Office Suite including Word Excel and PowerPoint. Excellent organizational and communication skills with an eye for detail. A proactive approach to problem-solving and the ability to work independently in a remote setting. We offer a professional and collaborative remote work environment where your contributions will directly impact our clients' financial well-being. If you are ready to leverage your skills in a supportive team we encourage you to apply.

Are you passionate about education and looking to kickstart your career as a Virtual Assistant? We are seeking a friendly and motivated individual to join our team and support our school's administrative needs. This entry-level position is perfect for someone who is organized detail-oriented and eager to learn. As a Virtual Assistant you'll play a crucial role in keeping our school's administrative tasks running smoothly. Your responsibilities will include: Administrating paperwork: Assist with the organization and management of school documents. Grant Writing: Support the team with researching and drafting grant proposals. Administration filing: Maintain and update filing systems to ensure easy access to important records. While specific tools are not required familiarity with basic office software and a willingness to learn new applications will be beneficial. We're looking for someone who is: Excited to work in the education industry. Comfortable working remotely and managing their own time efficiently. A proactive communicator who can collaborate well with a team. If you're ready to start your journey in the education sector and make a difference we'd love to hear from you! Join us in supporting our school's mission and growing your skills along the way.

Are you ready to dive into the exciting world of SaaS and make a real difference in someone's day-to-day life? We're on the hunt for a Personal Assistant who can help keep everything on track and make life a little easier! This is an entry-level position perfect for someone who's organized proactive and eager to learn. As a Personal Assistant you'll be the right hand to a busy professional helping manage the chaos of daily life. From scheduling to brainstorming your role is crucial in ensuring everything runs smoothly. Here's what you'll be doing: Manage daily schedules to keep everything on track. Conduct research to provide valuable insights and data. Organize ideas and assist in turning thoughts into actionable plans. Ensure nothing is missed keeping everything in order. We're looking for someone who's: Detail-oriented and loves organizing. Proactive with a can-do attitude. Adaptable and open to learning new things. Excellent at communication and can work independently. While we haven't specified particular tools being tech-savvy and comfortable with digital platforms will be a huge plus. If you're ready to bring your energy and organizational skills to a dynamic role we'd love to hear from you!