File Management Jobs

We're on the lookout for a Personal Secretary & Assistant to support a vibrant investor and entrepreneur in the fast-paced world of ecommerce and investments. This is a remote mid-level role perfect for someone who thrives in a dynamic environment and enjoys a mix of secretarial and administrative duties. In this role you'll be the right-hand person ensuring everything from scheduling to communications flows seamlessly. You'll play a vital part in managing daily operations allowing our investor to focus on what they do best. Manage and organize calendars meetings and appointments ensuring no detail is overlooked. Coordinate travel arrangements and logistics for smooth and stress-free trips. Handle correspondence and communications acting as a professional and friendly point of contact. Prepare and edit documents as needed ensuring accuracy and professionalism. Assist with project management tasks keeping timelines and deliverables on track. We're looking for someone with: Proven experience in a similar secretarial or administrative role. Exceptional organizational skills and attention to detail. Strong communication abilities both written and verbal. Flexibility and adaptability to handle changing priorities. Familiarity with common office software and tools. If you're ready to bring your organizational flair to a role that offers variety and the chance to work with a dynamic professional we'd love to hear from you. Apply today and take the next step in your career.

Are you ready to dive into the exciting world of SaaS and make a real difference in someone's day-to-day life? We're on the hunt for a Personal Assistant who can help keep everything on track and make life a little easier! This is an entry-level position perfect for someone who's organized proactive and eager to learn. As a Personal Assistant you'll be the right hand to a busy professional helping manage the chaos of daily life. From scheduling to brainstorming your role is crucial in ensuring everything runs smoothly. Here's what you'll be doing: Manage daily schedules to keep everything on track. Conduct research to provide valuable insights and data. Organize ideas and assist in turning thoughts into actionable plans. Ensure nothing is missed keeping everything in order. We're looking for someone who's: Detail-oriented and loves organizing. Proactive with a can-do attitude. Adaptable and open to learning new things. Excellent at communication and can work independently. While we haven't specified particular tools being tech-savvy and comfortable with digital platforms will be a huge plus. If you're ready to bring your energy and organizational skills to a dynamic role we'd love to hear from you!

Are you a fast-paced detail-oriented professional ready to make a significant impact in the e-commerce world? We are seeking a mid-level Personal Assistant to join our dynamic team and help our leadership prevent burnout cut decision fatigue and focus on high-impact tasks. In this role you'll play a crucial part in streamlining operations and ensuring our team stays on top of their game. Your ability to thrive in a hustle-driven environment will be key as you support our leaders in maximizing their productivity and efficiency. Assist in managing daily schedules prioritizing tasks and coordinating meetings to ensure seamless workflow. Implement strategies to reduce decision fatigue and enhance focus on strategic initiatives. Handle a variety of administrative tasks including email management document preparation and research. Leverage your expertise with MacBook tools to optimize productivity and communication. To excel in this role you should have a proven track record as a personal assistant exceptional organizational skills and a knack for anticipating needs. Your proactive approach and ability to thrive in a fast-paced environment will be essential. If you're ready to be a key player in a thriving e-commerce company and help our leaders focus on what truly matters we want to hear from you!

Are you a tech-savvy multitasker with a knack for organization? We're looking for a Friendly Executive Virtual Assistant to support our dynamic team in the exciting world of Technology Telecommunications and E-commerce. If you're passionate about optimizing workflows and have a mid-level experience we'd love to hear from you! As our Executive Virtual Assistant you'll play a crucial role in keeping our operations running smoothly. You'll conduct online research compile clear and insightful reports and lend a hand with both business and personal administrative tasks. Your ability to harness AI tools like ChatGPT and Claude will be instrumental in enhancing productivity and streamlining processes. Your daily responsibilities will include: Conducting online research and preparing clear concise reports Utilizing AI tools to automate workflows and support business operations Assisting with daily administrative tasks and managing schedules Organizing updating and maintaining spreadsheets databases and documents To excel in this role you should be comfortable working with: Google Workspace Google Sheets AI tools like ChatGPT and Claude Lovable We value a friendly and casual working style so if you're an organized tech-oriented individual who thrives in a supportive environment this role is perfect for you. Join us in making a difference in the world of technology and business services!

Join our dynamic team as a Remote Personal Assistant in the Talent Scout industry. We are seeking an entry-level professional passionate about identifying and connecting with top talent. This role is perfect for individuals looking to cultivate their skills in a corporate and professional environment. As a Personal Assistant you will: Identify and engage qualified candidates across platforms such as LinkedIn and Fiverr. Validate candidate nationality and citizenship status during the initial screening process to ensure compliance and suitability. Maintain accurate records by logging candidate profiles into Google Forms efficiently and accurately. Document and share screenshots of active job advertisements to track our recruitment efforts. This role requires a dedicated 4-hour daily shift aligned with Eastern European Time (EET/EEST GMT+3) providing a structured yet flexible work environment. The ideal candidate will have: Proficiency in LinkedIn as a primary tool for talent engagement. Strong organizational skills to manage and document candidate profiles effectively. A keen eye for detail and the ability to work independently ensuring all tasks are completed with precision. If you are eager to start your career in talent scouting and are excited about the opportunity to work remotely we encourage you to apply for this role.

!!PLEASE RESPOND TO ALL QUESTIONS BELOW!! # Local SEO Google Business Profile and GoHighLevel Specialist ## Position Overview We are hiring an experienced Local SEO and Google Business Profile Specialist to manage and grow the local search visibility of multiple businesses. The primary focus of this position is improving Google Business Profile rankings website rankings organic lead generation and visibility in AI-generated search results. This is not an entry-level SEO position. We are looking for someone who already understands the main factors that improve local rankings and can independently develop and execute a strategy. We do not have time to teach basic Local SEO backlink building website optimization or Google Business Profile management. Training materials will be available but the selected candidate should already possess the experience required to begin contributing. The right candidate should have documented experience getting businesses into the top three positions of the Google local map pack for competitive keywords. The secondary focus of the role will be assisting with GoHighLevel AI tools automations and basic media buying. ## Primary Business Objective Our immediate objective is to increase the number of qualified calls generated through Google Business Profiles and organic search. One of our existing Google Business Profiles currently ranks near the top of the local map pack for several important search terms and generates approximately 24 calls per month. The goal is to: * Protect and improve the rankings that are already performing * Achieve top-three map-pack visibility for additional high-volume keywords * Expand rankings into additional neighborhoods and service areas * Increase qualified buyer seller investor and property-owner inquiries * Grow the existing profile from approximately 24 calls per month to more than 50 calls per month * Build and optimize additional legitimate websites and Google Business Profiles * Develop multiple profiles that each generate at least 50 inbound calls per month * Improve the visibility of each business in AI-generated search results and answer engines The specialist must focus on measurable outcomes including rankings qualified calls appointments active clients and closed business not simply completing SEO tasks. ## Primary Responsibilities ### Google Business Profile Optimization You will be responsible for managing and improving multiple Google Business Profiles. Responsibilities include: * Conducting complete Google Business Profile audits * Improving local map-pack rankings * Optimizing primary and secondary business categories * Optimizing services products business descriptions and profile information * Publishing Google Business Profile posts * Uploading and optimizing relevant photos * Monitoring profile performance and search queries * Identifying opportunities to improve calls clicks and conversions * Reviewing competitor Google Business Profiles * Monitoring competitor categories reviews content and ranking strategies * Improving geographic ranking coverage * Identifying and resolving duplicate-profile or listing-consistency issues * Assisting with verification reinstatement or suspension issues when necessary * Developing review-generation and reputation-management systems * Improving the quality frequency and relevance of customer reviews * Tracking rankings across geographic grids rather than relying on a single manual search The candidate must also have experience managing and optimizing multiple Google Business Profiles across different locations with separate tracking content citations and ranking strategies for each location. You should understand how relevance prominence proximity reviews website authority citations content and backlinks affect local rankings. ## Keyword Research and Ranking Strategy You will be expected to research and prioritize keywords that: * Trigger the Google local map pack * Have meaningful local search volume * Have strong commercial intent * Can realistically produce calls and qualified leads * Are relevant to the business location and services * Have a reasonable path to top-three visibility You must be able to distinguish between keywords with high search volume and keywords that generate valuable business opportunities. For each potential keyword you should evaluate: * Local search volume * Search intent * Whether a map pack appears * Current ranking position * Ranking difficulty * Competitor strength * Geographic relevance * Potential business value * The likelihood of generating qualified calls * The type of landing page or content required You should create a focused and prioritized keyword strategy rather than attempting to rank for hundreds of unrelated or low-value keywords. The complete target keyword list will be shared with the selected candidate after hiring. ## Geographic Rank Tracking We want rankings measured across the actual target neighborhoods and service areas. You will be responsible for: * Setting up local geographic grid tracking * Monitoring rankings from multiple points within each target neighborhood * Measuring top-three coverage across the target area * Identifying geographic areas where rankings are weak * Creating strategies to expand local visibility * Reporting ranking improvements and declines * Comparing our geographic coverage against competitors * Identifying which keywords have the strongest potential for near-term improvement Experience with tools such as Local Falcon Places Scout BrightLocal or similar platforms is strongly preferred. ## Website and On-Page SEO You will be responsible for improving the websites connected to each Google Business Profile. Responsibilities include: * Conducting technical and on-page SEO audits * Performing keyword research * Improving website structure * Optimizing title tags and meta descriptions * Optimizing headings and page content * Improving internal linking * Optimizing images and alt text * Implementing relevant schema markup * Creating service pages * Creating neighborhood and location pages * Creating content around high-value customer questions * Improving website speed and mobile performance * Identifying crawlability and indexing problems * Using Google Search Console to monitor performance * Improving conversion elements and calls to action * Publishing and updating website content * Coordinating with developers when technical changes are required The candidate should be comfortable working inside WordPress and common page builders. ## Local Landing Pages We plan to create pages targeting specific neighborhoods services and property types. You should understand how to create useful local pages without simply duplicating the same content and changing the neighborhood name. Local pages should include relevant information such as: * Local market knowledge * Services offered in the area * Relevant property or customer types * Recently completed work or transactions * Frequently asked questions * Neighborhood-specific information * Supporting images and media * Internal links * Clear calls to action * Conversion-focused contact options Each page should be designed to support Google Business Profile rankings organic rankings lead generation and AI search visibility. ## Content Creation and Optimization You will be expected to either write strong English-language content or manage the content-production process. Responsibilities include: * Developing content calendars * Creating service-page content * Creating neighborhood content * Writing articles and guides * Updating existing content * Creating FAQ sections * Optimizing content for search intent * Creating content that demonstrates experience and authority * Adding internal links * Researching competitor content * Identifying content gaps * Supporting both local and broader organic rankings * Using AI responsibly without publishing generic or low-quality content Content should be written for both search engines and potential customers. ## Backlink Acquisition Backlink building is an important part of this role. You should have experience acquiring legitimate and relevant backlinks through methods such as: * Local partnerships * Industry websites * Local organizations * Guest contributions * Digital public relations * Sponsorships * Business directories * Local media * Community websites * Resource pages * Professional associations * Competitor backlink research * Direct outreach You will be responsible for: * Developing a backlink-acquisition strategy * Conducting competitor backlink analysis * Identifying quality opportunities * Performing outreach * Tracking acquired links * Evaluating link quality * Monitoring referring-domain growth * Measuring whether acquired links improve rankings and authority * Avoiding spammy or high-risk backlink practices We are not looking for someone who only purchases low-quality backlinks or submits websites to hundreds of irrelevant directories. ## Citations and Local Authority Responsibilities include: * Auditing existing citations * Correcting inconsistent business information * Building relevant local and industry citations * Monitoring name address and phone-number consistency * Identifying duplicate listings * Building location-specific authority * Tracking citation progress * Evaluating citation quality rather than only quantity * Identifying trusted local and industry platforms where the business should be listed ## AEO and AI Search Optimization We want all businesses and websites to become more visible in answer engines and AI-generated search results. This includes platforms and features such as: * Google AI Overviews * ChatGPT * Gemini * Perplexity * Bing Copilot * Other AI-driven search platforms Responsibilities include: * Structuring content so AI platforms can understand and reference it * Improving business and entity consistency * Creating authoritative question-and-answer content * Implementing relevant schema markup * Improving citations and third-party mentions * Building topical authority * Monitoring whether the business appears in AI-generated answers * Identifying opportunities for the business to be referenced by trusted websites * Developing measurable AEO reporting * Improving brand and business mentions across the web * Comparing AI visibility against competitors The candidate should understand that AEO requires more than simply adding FAQ schema or mentioning keywords. ## Call Tracking and Lead Quality The goal is not simply to generate more calls. We want more qualified calls. You will assist with tracking calls from each profile website location and marketing channel. Calls should be categorized based on the type and quality of the inquiry including: * Prospective customer * Existing customer * Qualified lead * Unqualified lead * High-value service inquiry * Lower-value inquiry * Referral * Vendor * Irrelevant * Missed * Unidentified We want to understand which profiles neighborhoods pages and keyword groups generate actual business. The specialist should help connect marketing performance to the full customer journey: Call Qualified lead Consultation Active client Contract or sale Revenue ## GoHighLevel Responsibilities A secondary part of this role will involve managing and improving GoHighLevel. Responsibilities may include: * Managing GoHighLevel subaccounts * Creating forms and surveys * Building landing pages * Setting up pipelines * Creating calendars * Building workflows * Setting up SMS automations * Setting up email automations * Creating missed-call text-back workflows * Creating appointment reminders * Building lead-nurture campaigns * Creating long-term follow-up campaigns * Creating review-request workflows * Creating lead-reactivation campaigns * Testing workflow triggers and conditions * Troubleshooting automation problems * Maintaining clear workflow documentation * Connecting third-party tools when necessary Candidates should provide examples of GoHighLevel automations they have personally built. ## AI Tools and AI Studio The specialist may also assist with AI-related tools inside or connected to GoHighLevel. This may include: * AI Studio * Conversation AI * Voice AI * AI receptionist tools * Lead qualification systems * Automated SMS responses * Automated email responses * Appointment-booking systems * AI knowledge bases * Prompt development * Testing AI responses * Improving automation accuracy * Connecting AI tools to CRM workflows Advanced AI-development experience is not required but the candidate should be comfortable learning and managing AI marketing tools. ## Media Buying Media buying is a secondary responsibility. Experience with the following is helpful: * Google Ads * Local Services Ads * Meta Ads * Retargeting * Lead-form campaigns * Landing-page optimization * Conversion tracking * Call tracking The candidate does not need to be an expert media buyer if they have excellent Local SEO skills. Local SEO and Google Business Profile ranking experience are the highest priorities. ## Required Qualifications Candidates must have: * Proven Local SEO experience * Proven Google Business Profile optimization experience * Documented examples of achieving top-three map-pack rankings * Experience improving Google Business Profile calls and leads * Experience managing multiple Google Business Profiles across different locations * Strong understanding of local ranking factors * Experience with on-page SEO * Experience with technical SEO * Experience with off-page SEO * Experience acquiring backlinks * Experience building citations * Experience conducting keyword research * Experience analyzing competitors * Experience creating or managing SEO content * Experience using Google Search Console * Experience using Google Analytics * Experience using Google Business Profile Performance * Strong written English * Strong attention to detail * Ability to manage several websites and profiles * Ability to work independently * Ability to prioritize high-impact work * Ability to explain the strategy behind recommendations ## Preferred Qualifications The following experience is preferred: * Real estate SEO * Legal SEO * Home-services SEO * Professional-services SEO * WordPress * GoHighLevel * Local Falcon * Places Scout * BrightLocal * Semrush * Ahrefs * Whitespark * Screaming Frog * Google Keyword Planner * Google Tag Manager * CallRail or similar call-tracking software * Schema implementation * Conversion-rate optimization * Google Ads * Local Services Ads * AI Studio * Conversation AI * Voice AI * API and Zapier integrations ## Performance Metrics Performance will be measured based on outcomes including: * Maintaining and improving existing top-three rankings * Achieving top-three visibility for additional high-value keywords * Increasing geographic top-three map coverage * Increasing monthly Google Business Profile calls * Growing an existing profile from approximately 24 calls to more than 50 calls per month * Increasing qualified inquiries * Improving the percentage of calls that represent valuable business opportunities * Increasing website traffic * Increasing organic calls and form submissions * Improving conversion rates * Increasing the number of quality referring domains * Improving citation consistency * Improving website technical health * Increasing indexed and ranking pages * Increasing AEO and AI-search visibility * Successfully completing and maintaining GoHighLevel automations ## Reporting Requirements The candidate must provide a clear weekly report containing: * Work completed * Current keyword rankings * Ranking gains and losses * Geographic grid-ranking changes * Google Business Profile actions completed * Website changes completed * Content created or updated * Backlinks acquired * Citations created or corrected * Calls generated * Qualified leads generated * GoHighLevel work completed * Problems or blockers * Priorities for the following week A monthly report should summarize: * Overall ranking changes * Top-three keyword coverage * Geographic ranking improvements * Call and lead growth * Traffic growth * Conversion growth * Backlink growth * AEO visibility * Work completed against the monthly plan * Recommended next steps Reports should focus on results and decision-making not simply list hours worked. ## First 30 Days During the first 30 days the selected candidate will be expected to: * Audit the existing Google Business Profile * Audit the existing website * Review current rankings for the target keyword portfolio * Set up geographic grid tracking * Review Google Business Profile search-query data * Review current call performance * Audit competitors * Audit citations * Audit backlinks * Audit existing website content * Review technical SEO issues * Identify the highest-impact ranking opportunities * Create a prioritized 90-day Local SEO plan * Begin implementing the highest-priority improvements * Establish clear baseline reporting The candidate should be able to explain why a profile ranks well for certain keywords but has limited visibility for other related search terms. ## What We Are Not Looking For Please do not apply if you: * Only have beginner-level SEO knowledge * Need extensive training before you can begin * Have never ranked a Google Business Profile * Cannot provide examples of previous results * Only understand basic keyword placement * Focus primarily on posting blogs without a complete SEO strategy * Use spammy backlinks * Use automated link-building tools without reviewing quality * Publish unedited AI content * Only report activities instead of results * Require daily instructions * Cannot independently identify ranking problems * Make unrealistic ranking guarantees * Cannot explain what you personally did on previous campaigns ## Application Requirements To apply please send the following: 1. A summary of your Local SEO experience. 2. Two to five examples of businesses you helped rank in the Google local map pack. 3. Screenshots or reports showing ranking improvements. 4. The keywords and locations you ranked. 5. The approximate ranking positions before and after your work. 6. The amount of time required to achieve the results. 7. A clear explanation of what work you personally completed. 8. Examples of improvements in calls traffic or qualified leads. 9. An example of a backlink strategy you implemented. 10. An example of a Local SEO content strategy you implemented. 11. A list of Local SEO reporting and website tools you have used. 12. Examples of GoHighLevel workflows or automations you built. 13. Your experience with AI Studio Conversation AI or Voice AI. 14. Your experience managing multiple Google Business Profiles across different locations. 15. Your availability and preferred working hours. 16. Your desired hourly or monthly compensation. ## Required Application Question Begin your application with the word **"MAPS"** so we know you carefully reviewed the complete job description. Then answer the following scenario: A local professional-services business has one Google Business Profile that ranks in the top three for two broad neighborhood keywords and generates approximately 24 calls per month. The profile does not rank in the top three for several other related keywords that have confirmed search volume and trigger the local map pack. The business wants to increase the profile to more than 50 calls per month while improving the percentage of qualified higher-value inquiries. What information would you review first and what would your first five priorities be during the initial 30 days? Please explain: * Which data and tools you would use * How you would determine why the profile ranks for some searches but not others * How you would prioritize the available keyword opportunities * What changes you would consider making to the GBP and website * How you would measure whether your strategy is working Generic answers that do not demonstrate practical Local SEO experience will not be considered. ## Paid Trial Assignment Final candidates may be asked to complete a paid trial assignment. The assignment may include reviewing one website and Google Business Profile and identifying: * The five highest-impact problems * The five highest-impact opportunities * Current keyword and geographic ranking weaknesses * The first 30 days of recommended work * A backlink strategy * A content strategy * A plan for increasing calls * A plan for improving lead quality * A plan for improving AI-search visibility * The tools and access required to begin ## Ideal Candidate The ideal candidate is an experienced Local SEO operator who understands that the objective is not merely to publish content build random backlinks or complete a checklist. The objective is to achieve top-three map-pack rankings generate qualified inbound calls improve organic visibility build website authority and create repeatable systems that can be expanded across multiple businesses and locations. This person should be proactive analytical organized and able to work with limited supervision. They should be able to review a business determine what is preventing it from ranking create a strategy and independently execute the work required to produce measurable results.

Special Assistant to the Founder - AI-Native (Remote Part-Time to Full-Time) Starts 4 hrs/day at $500-750/mo scaling to full-time ($1 000-1 500/mo) as the role grows | Long-term | Direct to owner I run a maritime consulting and brokerage firm serving government contractors built on an AI-first stack (Claude automated market intelligence custom scanners). I'm looking for a sharp resourceful right hand - someone who works through AI daily and thrives on problems that don't come with instructions. What you'll own: The machine. Run research and daily tasks through Claude on your own seat triage automated scanner output and leave a morning handoff note: what ran what's flagged what needs my decision - with your recommendation. The follow-through. Every open thread - emails pending documents stale deals - has a next action and a date. Nothing slips. The improvements. Keep a friction log send a short Friday memo (top 3 fixes ranked by impact) and propose automation for anything done manually more than a few times - including my own work. Part of this job is watching how I operate spotting what I do repeatedly and turning it into systems: documented workflows automations and processes that run without either of us touching them. Push back when you think I'm wrong - I value judgment over agreement. Much of what lands on your desk will be half-formed: figure out why this went quiet something's off in this data. If that sounds energizing rather than stressful we'll get along well. You: experienced with AI tools beyond casual use (Claude a strong plus - show me something you've built or run with it) an exceptionally clear writer organized and comfortable working async with real autonomy. Camera-on standups at handoff. Process: short async Q&A → paid trial task ($50 ~3 hrs) → paid 30-day trial at 4 hrs/day → long-term. Hours and pay scale up (typically from 60-90 days) as the work you surface justifies it - your weekly improvement memos are the case for your own expansion. To apply include the word deadreckoning in your first line plus three sentences on the most interesting problem you've solved - with AI or without.

Are you ready to dive into a fast-paced environment where no two days are the same? We are seeking a Dynamic Personal Assistant to streamline the life of a busy professional involved in the car rental and law enforcement sectors. If you thrive on hustle and enjoy making a tangible impact this entry-level role could be the perfect fit for you. As a Personal Assistant you will be the backbone of our operations ensuring that everything runs smoothly and efficiently. Your tasks will vary offering you the chance to develop a wide range of skills and experience. While specific responsibilities will be discussed in detail with shortlisted candidates you can expect to: Manage schedules and appointments to optimize daily productivity Coordinate communication between departments and external partners Assist with administrative tasks and document preparation Support with ad-hoc requests and problem-solving as needed We are looking for someone who is eager to learn and ready to tackle challenges head-on. While no specific tools are required a willingness to adapt and use various software and technology is essential. If you are a proactive individual who thrives in a bustling environment and is passionate about making life simpler for others we want to hear from you!

Join our prestigious insurance agency as an Expert Personal Assistant . We are seeking a highly skilled professional to manage essential administrative tasks ensuring seamless operations and data integrity. This remote position offers a unique opportunity to work within a dynamic industry supporting our team with precision and expertise. As the Personal Assistant you will be responsible for: Managing carrier downloads and performing meticulous data cleanup to maintain accurate records. Implementing straightforward changes within carrier websites efficiently. Attaching and annotating documents with clarity and precision. The ideal candidate will possess: Proven expertise with EZLynz Outloom and excel as well as other similar tools demonstrating the ability to manage tasks and communication effectively. A keen eye for detail ensuring all data and documents are handled with the utmost accuracy. Strong organizational skills to prioritize and manage assigned tasks autonomously. We are looking for a dedicated professional with a corporate mindset who thrives in a remote working environment. If you are ready to contribute to a leading insurance agency with your exceptional skills and experience we invite you to apply.

Join our dynamic team as a Virtual Assistant specializing in data entry where your attention to detail and technical skills will support our operational success. This entry-level role offers the opportunity to refine your document processing abilities in a remote setting. As a Virtual Assistant you will: Retype documents accurately to ensure data integrity. Edit documents for clarity and consistency. Proofread to maintain high-quality standards. While specific tools are not mandated proficiency with standard data entry and word processing software is expected. We are seeking candidates who are committed to precision and can manage their time effectively while working independently. Embrace the flexibility of remote work while contributing to our team's success with your meticulous approach. If you are ready to start your career in data entry with a focus on excellence we encourage you to apply.