High-Volume Content Production Assistant

About Us

We are a fast-paced, high-growth AI technology company operating two distinct brands: Swiftleads AI (focused on the US Real Estate market) and Novacall AI (a general market, white-label AI engagement platform). We are committed to an aggressive content strategy, producing 100 short-form videos daily (500 per week) to maintain our market presence and drive lead generation.

We are seeking a highly organized, detail-oriented, and reliable Virtual Assistant to manage the core video production process using the HeyGen platform. The most critical requirement for this role is the ability to strictly follow detailed, step-by-step instructions.

The Role: Content Production Assistant

You will be responsible for executing the video production phase of our content pipeline, ensuring 100 raw, high-quality videos are produced and quality-checked daily, ready for the final editing and distribution team. This role is essential for maintaining our "Next-Day Buffer" strategy, where today's work is scheduled for tomorrow's publication.

Your daily goal is to produce and QC 100 videos (50 for Swiftleads AI, 50 for Novacall AI).

Key Responsibilities (Strictly Following the Daily Workflow)

Your tasks will strictly follow our established, detailed operational flow. Your primary focus will be on the HeyGen production and quality control steps:

1. Production Preparation (Approx. 1 Hour)

•Script Management: Receive 100 pre-generated scripts (50 Swiftleads, 50 Novacall) from the designated shared folder.

•Batch File Prep: Consolidate the scripts into the required batch files for HeyGen upload.

•HeyGen Upload: Upload both batch files to the HeyGen platform, selecting the correct avatar for each brand and ensuring the Captions feature is enabled for all videos.

•Initiate Production: Start the batch generation process for all 100 videos.

2. Quality Control (QC) and Handoff (Approx. 1 Hour)

•QC Check 1 (Pre-Download): Once videos are generated, spot-check a sample from each batch to ensure they meet our "Good Video" Standard:

•No Gaps: The avatar's movement and speech must be continuous, with no silent pauses.

•Script Followed: The video content accurately reflects the uploaded script.

•Captions Present: Subtitles/captions are correctly displayed on the video.

•Download & Organization: Download all 100 approved videos and organize them into the designated brand folders, ready for the editing team.

Required Skills and Experience

•Proven ability to strictly follow detailed, step-by-step instructions without deviation.

•Experience with high-volume, repetitive data entry or production tasks.

•Familiarity with HeyGen (or similar AI video platforms) is a plus, but not required—training will be provided on our exact workflow.

•Strong organizational skills and experience with file management and cloud storage.

•Reliable internet connection and a dedicated workspace.

•Understanding of the importance of a daily production quota and adherence to a strict schedule.

Time Commitment

This is a full-time position requiring a commitment of 8 hours per day, 5 days per week. The core production and QC tasks are expected to be completed within the first 4 hours of the workday, with the remaining time available for other administrative tasks or as a buffer.

Time Block

Duration

Task

09:00 - 10:00

60 min

Script Prep, HeyGen Batch Upload & Initiation

10:00 - 12:00

120 min

HeyGen Processing (Waiting Period)

12:00 - 13:00

60 min

QC Check 1, Download, and Handoff

To Apply: Please submit your resume and a brief cover letter detailing your experience in roles that required strict adherence to operational procedures. Please also include your expected hourly rate or monthly retainer.