Hubspot Jobs

Appointment Setter & Virtual Assistant to identify and engage decision-makers who book speakers for conferences corporate events universities and nonprofit summits. 🎯 Role Purpose Your mission: generate qualified leads and initiate outreach that converts into booked speaking engagements. You’ll use the SPEAK framework to craft compelling messages that resonate with event organizers program directors and executive teams. 🔑 Responsibilities Research and identify 100+ qualified leads weekly across sectors including education corporate innovation nonprofit leadership and government Build and maintain lead lists using platforms like Apollo.io LinkedIn Sales Navigator and CRM tools (HubSpot PipeDrive) Craft and send personalized cold emails using the SPEAK framework: Structure: Clear subject lines and logical flow Purpose: Align outreach with the speaker’s mission and audience impact Empathy: Tailor tone to the organizer’s goals and challenges Authority: Highlight credentials past engagements and audience transformation Keep it concise: Drive action with clarity and urgency Manage follow-up sequences (4–5 emails per lead over 4–5 weeks) Schedule phone screenings and calendar appointments for the speaker Track outreach metrics: open rates response rates booking rates Maintain CRM records and update lead status regularly Collaborate on messaging strategy and refine outreach templates 💼 Qualifications Experience in appointment setting lead generation or virtual assistance for speakers consultants or service providers Strong written communication skills with a persuasive professional tone Familiarity with CRM platforms and email automation tools Self-starter with excellent time management and goal orientation Passion for education innovation and audience transformation is a plus 🚀 Why This Role Matters Every booked engagement is an opportunity to inspire change. You’ll help expand the reach of a speaker whose message empowers communities drives innovation and sparks action. · Find 100 qualified leads at targeted companies in targeted positions each day to be verified Full Automation using Hubspot/PipeDrive/Apollo.oi Cold Emails Sent Per Day: 100 Goal: 15% open rate Goal: 5% response rate Total Cold Emails Sent Over 4-5 Months (120-150 Days): 12 000-15 000 Follow-up Emails Per Prospect Over 4-5 Weeks: ~4-5 additional emails if no response Total Emails Sent Including Follow-ups: ~48 000-75 000 Phone call follow up: 5-20 per week with prospective leads to vet verify and set up for closer Now let’s estimate appointment bookings: Initial Phone Screening by Setter: 5 per day Target: 1-2 Appointment per Day for closer (5 days a week) Total Appointments for closer Over 4-5 Months: 120-150 To achieve this you’ll need approximately a 1-2% booking rate from your initial outreach (assuming 100 emails per day).

Job Title: Virtual Assistant – Creative Agency Operations (HubSpot Notion MailerLite) Company: Entaview Creative Ltd Location: Remote (UK hours preferred) Job Type: Part-Time (with potential to go Full-Time) Rate: £15–£25 per hour | Paid Monthly via Wise or PayPal About the Company Entaview Creative is a UK-based video production agency that works with lifestyle fashion drinks and tech brands to create cinematic storytelling campaigns. We’re looking for a highly organised Virtual Assistant with strong experience in CRM systems workflow setup and marketing automation. You’ll work directly with the Director to manage operations content scheduling and backend systems. Key Responsibilities Build and maintain HubSpot CRM workflows (deals pipelines automations) Manage and clean MailerLite databases and email sequences Create and update project dashboards and SOPs inside Notion Manage calendar scheduling inbox management and client follow-ups Upload and schedule social media and newsletter content Support automation setup using tools like Zapier Notion AI or ChatGPT Ensure systems are organised synced and running smoothly across tools Qualifications At least 2 years of experience as a Virtual Assistant or Operations Assistant Proficient in HubSpot MailerLite and Notion Excellent written and spoken English Comfortable setting up integrations using Zapier or similar platforms Strong organisational and time management skills Proactive and detail-oriented with minimal supervision needed Preferred Experience Worked in a creative marketing or video agency environment Familiarity with Google Workspace and Canva Understanding of marketing funnels and client onboarding workflows Hours & Working Conditions 15–20 hours per week to start (with room to grow full-time) Flexible schedule but must have 4+ hours overlap with UK business hours Long-term ongoing role for the right candidate How to Apply Please include the following when applying: A short intro about your background and experience as a VA Examples of CRM or Notion systems you’ve created or managed Your hourly rate and availability (in UK time)

We’re looking for a skilled B2B Cold Calling Assistant to reach out to business owners introduce our services and set qualified appointments. You’ll represent our company with professionalism confidence and clarity in every call. Responsibilities: Make outbound calls to businesses across the U.S. Follow a clear outreach script to introduce our offers Qualify leads based on interest and business needs Schedule follow-ups or appointments with decision-makers Log all call activity and notes in our CRM system Requirements: Excellent English communication and phone confidence Prior experience in B2B cold calling or appointment setting Organized and detail-oriented with strong follow-up skills Reliable internet connection and professional work setup Preferred: Familiar with CRM tools (e.g. HubSpot GoHighLevel or Airtable) Background in sales outreach or client acquisition Schedule: Full-time — 40 hours/week (U.S. business hours) Compensation: $400–$600/month base + performance bonuses

About Kelbree Consulting Kelbree Consulting helps businesses grow through innovative digital marketing streamlined systems and strategic consulting. We’re seeking a Digital Lead Generation & Appointment Booking Specialist from the Philippines to join our remote team. If you love research outreach and turning connections into opportunities — this is the role for you! Position Overview As our Digital Lead Generation & Appointment Booking Specialist you’ll focus on identifying qualified leads and scheduling discovery calls — entirely through digital channels. This is a non-phone role perfect for someone who excels at written communication organization and follow-through. Key Responsibilities Conduct research to identify and qualify leads that match our target client profile. Build and manage lead lists using LinkedIn online databases and other research tools. Reach out to prospects via email LinkedIn messages and other online platforms. Nurture and track engagement through CRM systems or spreadsheets. Schedule and confirm appointments for strategy or discovery calls. Collaborate with marketing and sales teams to refine outreach messaging and improve response rates. Provide weekly updates and performance reports on lead generation activities. Qualifications Proven experience in lead generation email outreach or LinkedIn prospecting. Strong written English and professional communication style. Comfortable working with CRM tools (e.g. GoHighLevel HubSpot or Pipedrive) and spreadsheets. Detail-oriented and highly organized — able to manage multiple leads and follow-ups. Self-motivated with strong time management skills. Reliable internet connection and consistent availability during USA business hours. Why Join Kelbree Consulting 100% remote full-time position with long-term potential. Supportive collaborative and creative team culture. Competitive pay with room for growth and performance incentives. Opportunity to work with international clients and develop valuable marketing experience.

Location: Remote (based in Texas) Industry: Home and Auto Insurance --- Job Overview We’re seeking a reliable and organized Virtual Assistant who will help our insurance agency streamline client interactions. You’ll be responsible for scheduling client appointments and directing calls to the appropriate team members. Your role is essential in ensuring seamless communication and top-tier service. --- Key Responsibilities 1. Appointment Coordination Manage outbound appointment requests through phone email or scheduling platforms. Verify client details and prepare them for their consultation or policy review. Use tools like Ricochett Outlook leadmanager etc. to transfer intereteted clients to sales reprensantives. 2. Call Handling & Transfers Log 5 to 6 hours a day phone talk-time Assess caller needs and connect them with the suitable agent or department. Maintain a log of transferred or routed calls including brief context. 3. Administrative Support Update CRM systems (e.g. HubSpot Salesforce) with accurate contact and appointment details. Track appointment outcomes—reschedules cancellations completed visits. Assist with basic client onboarding tasks as needed. 4. Communication & Reporting Send follow-up emails post-appointment and thank-you messages. Provide daily or weekly summaries of appointment volumes status updates and call routing statistics. --- Required Qualifications Qualification Description Tech Proficiency Comfortable with CRMs email calendar tools Communication Skills Clear professional verbal and written communication in english Organizational Skills Strong multitasking and attention to detail Reliability Consistent punctual with a strong work ethic Insurance Familiarity Bonus: Familiarity with insurance terms or processes --- ​ Hours & Compensation Schedule: 40 hours/week. Monday to Friday 9 AM–5 PM CT with flexibility. Pay: $4-6 per hour—depending on experience. Plus $3 dollars per transfer with a goal on 10-15 transfers per day. --- Why Join Us? Been in Business for 17 years. Long-time staff with many with over 10 years with the Agency. Fully remote opportunity with Texas-based flexibility. Meaningful role in client relations and agency efficiency. Collaborative environment with opportunities for growth in insurance operations.