Personal Assistant Jobs

Join our dynamic art gallery and event venue team as a Personal Assistant where your organizational skills will shine. We are seeking an entry-level professional who is meticulously detail-oriented and technically savvy to support our operations. This remote role is perfect for someone who thrives in a fast-paced creative environment. Key Responsibilities: Manage and reply to emails promptly and professionally. Create and manage events using Eventbrite. Coordinate and maintain the calendar to ensure seamless scheduling. Design visually appealing content with Canva for our events and promotions. Draft and manage event space contracts liaising with potential clients effectively. Develop a social media schedule to enhance our online presence. Handle various administrative tasks to ensure smooth operations. Craft engaging newsletters to keep our audience informed and engaged. Skills and Experience: Excellent organizational and communication skills. Proficiency in using Eventbrite and Canva is a plus. Ability to manage multiple tasks and prioritize effectively. Strong attention to detail and a proactive approach to problem-solving. Experience with social media platforms and content scheduling. Embrace this opportunity to work remotely with a vibrant team dedicated to art and event excellence. If you are ready to start your career in a supportive and creative environment we want to hear from you!

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN ADMIN MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing exterior cleaning home services company based in Florida. We're scaling aggressively and need someone detail-obsessed to run the administrative and financial backbone of the business. This isn't just a short term gig position we are looking to fill we are shooting to be the fastest growing company in our industry and need the best of the best A Player talent to be apart of the team given the growth rate of the company there is vast amounts of growth potential for this position as well. This role works closely under our Operations Manager and is a critical second seat in our back office - not a lesser role just a different lane. If you're precise financially minded and love clean systems more than you love chaos this is your job. WHAT YOU'LL OWN: - Running payroll - Bookkeeping and financial record-keeping in QuickBooks - Making sure every client profile in our CRM is set up correctly and completely - Making sure every job is marked/logged correctly (completed invoiced paid etc.) - General financial organization and reporting support - Personal assistant tasks for the owner as needed (scheduling research misc. admin support) THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You'll be communicating with our team and occasionally clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - QuickBooks experience required. You must have real hands-on experience running payroll and bookkeeping inside QuickBooks. This is not optional - if you haven't used QuickBooks specifically please don't apply. - CRM experience preferred. Experience keeping client records and job records clean and accurate inside a CRM (home services industry a plus but not required). - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. - Detail-obsessed and organized. This role lives and dies by accuracy. If a client profile is wrong or a job is marked incorrectly it creates real problems downstream. We need someone who catches their own mistakes before anyone else has to. - Proactive not reactive. If you see something off in the books in the CRM or in a client account we want you to flag it or fix it - not wait to be told. - Reliable internet a quiet workspace and a real computer. No exceptions. WHAT WE OFFER: - $690-$1 560/month (approx. $4-9/hr) depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with our Operations Manager and the owner - A stable structured role where your accuracy and reliability are genuinely valued --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with our financials. 1. Your application subject/first line must read exactly: ADMIN MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe your experience with QuickBooks - specifically what did you handle (payroll invoicing reconciliation reporting etc.)? - Tell me about a time you caught a mistake (yours or someone else's) before it became a bigger problem. What did you do? - What does accuracy mean to you in a job like this in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word PRECISE so I know you actually read the whole post.

📢 WE'RE HIRING: Graphic Designer VA - Part-time 💻 Remote | Freelance | ~$600 USD/month or per-project with bonuses based on output quality We're looking for someone with a keen eye for design to help build our apparel line. The role starts with visual research and curation and grows into hands-on design work as you prove your taste. We'd rather develop one person than keep outsourcing. 🔹 What You'll Do | Track what's trending in pop culture fandom gaming and streetwear | Source and curate artwork with commercial potential | Identify what will actually sell not just what looks good | Use Photoshop Canva or your preferred software to create original designs mock-ups and production files 🔹 What We're Looking For ✅ Strong visual taste and design instinct ✅ A finger on the pulse of internet and pop culture ✅ Attention to detail ✅ Clear written English ⭐ Preferred | Photoshop Illustrator or Canva | A portfolio or personal work of any kind 💰 Compensation - | ~$600 USD/month salary or per project pay based on your preference | Trial: $50 CAD on delivery plus a bonus based on how the output performs 🕐 Schedule Freelance and flexible - you deliver on your own time. 📩 Interested? Apply now for further information!

Are you a master of multitasking with a knack for research and coordination? We're seeking an Expert Personal Assistant to join our dynamic real estate team and make a significant impact from the comfort of your own home. If you thrive in a fast-paced environment and have a keen eye for detail this role is tailor-made for you! In this exciting position you'll be our go-to person for handling a variety of tasks that keep our operations running smoothly. You'll dive deep into research manage orders and deliveries and ensure seamless client communications. Your ability to juggle multiple responsibilities with ease will be key to your success. Key Responsibilities: Conduct in-depth research on products and services related to real estate. Oversee and manage orders ensuring timely deliveries. Coordinate with cleaners and manage scheduling. Handle bookkeeping tasks with precision using Square. Manage Instagram and Facebook ads to boost our social media presence. Assist with special requests and personal tasks as needed. Coordinate zoom meetings What We're Looking For: Proven experience as a personal assistant ideally in the real estate industry. Expertise with Square and other relevant tools. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Creative problem solver with a proactive mindset. If you're ready to take on a rewarding role that offers flexibility and the chance to work with a supportive team we'd love to hear from you. Apply today and help us elevate our real estate business to new heights!

Join our dynamic real estate team as a Remote Personal Assistant where you will play a crucial role in managing key operations. If you have a knack for organization and a passion for the real estate industry this opportunity is for you. In this mid-level position you will be responsible for a range of administrative tasks that ensure smooth daily operations. Your primary duties will include: Managing and organizing emails and WhatsApp hidden efficiently. Performing accurate data entry to maintain client and lead databases. Overseeing client and lead management to ensure timely follow-ups and engagement. To excel in this role you will need: Proficiency with Google Calendar for scheduling and coordination. Strong organizational skills and attention to detail. Excellent communication skills both written and verbal. Experience in the real estate industry is preferred. We are looking for a professional who can work independently in a remote setting while maintaining a high level of efficiency and professionalism. If you are ready to contribute to a fast-paced real estate environment apply now to become an integral part of our team.

Join our dynamic real estate team as a Personal Assistant where your technical skills and attention to detail will drive successful client interactions and marketing strategies. We are seeking a mid-level professional with a passion for real estate and a knack for digital marketing and CRM management. In this role you will be responsible for: Cold Calling and Lead Follow-Up: Engage with potential leads through cold calls nurturing relationships and converting them into clients. CRM Maintenance: Set up manage and maintain our CRM system to ensure seamless communication and data accuracy. Social Media Marketing: Create compelling marketing ads for social media platforms to enhance our brand presence and attract new clients. We are looking for someone who possesses: Experience Level: Mid-level experience in a similar role preferably within the real estate industry. Technical Proficiency: Strong understanding and experience in CRM systems and social media marketing tools. Communication Skills: Excellent verbal communication skills for effective cold calling and client interaction. Attention to Detail: A meticulous approach to managing data and creating marketing content. If you are a self-starter who thrives in a remote work environment and is eager to contribute to a growing real estate team we would love to hear from you.

We are seeking a Bilingual Personal Assistant to join our dynamic legal team. This entry-level role is perfect for individuals looking to gain valuable experience in the legal industry while utilizing their bilingual skills. As a key member of our team you will support our operations by managing communications and assisting with scheduling and document handling. Key Responsibilities: Answer phone calls in both English and Spanish creating detailed intake forms for review. Act as a translator for calls between Spanish-speaking clients and our legal team. Manage scheduling for calls appointments and hearings efficiently. Assist with the filing of legal documents as required. Contact clients to gather necessary documents and information. Required Tools & Skills: Proficiency in English and Spanish both written and verbal. Experience with Microsoft Word for document preparation. Strong organizational skills and attention to detail. Ability to work independently and manage multiple tasks effectively. This role offers the opportunity to develop your skills in a professional corporate environment working remotely with a supportive team. If you are a motivated individual with a passion for the legal field and bilingual communication we encourage you to apply.

* :pointer-events-auto R6Vx5W_threadScrollVars scroll-mb- calc(var(--scroll-root-safe-area-inset-bottom 0px)+var(--thread-response-height)) scroll-mt- calc(var(--header-height)+min(200px max(70px 20svh))) dir= auto data-turn-id= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-turn-id-container= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-testid= conversation-turn-20 data-turn= assistant > EXECUTIVE ASSISTANT TO THE CHAIRMAN - FULL-TIME REMOTE Magnara Global is seeking a female Executive Assistant to work directly with Chairman Luke Johnston. This is a hands-on high-visibility position for someone who is highly organized proactive personable confident and comfortable serving as the Chairman's day-to-day right hand. You will assist with calendar management communications client and partner follow-ups CRM management scheduling research travel coordination documents reminders internal delegation and selected personal/executive matters. DAILY AVAILABILITY During agreed working hours you must be virtually available throughout the day and responsive through messaging phone and video. This is not a task-only VA position. Luke is looking for an assistant who learns his schedule preferences contacts and working style and eventually anticipates what needs to happen without being continually instructed. PROFESSIONAL PRESENTATION & DRESS This is a camera-forward position and personal presentation is an important part of the role. We are specifically seeking a woman with a feminine glamorous confident fashion-forward and polished professional style who is comfortable maintaining that appearance during the workday. The Chairman prefers a modern feminine executive aesthetic rather than highly conservative corporate attire. Depending on the day's schedule this may include fitted dresses tailored outfits feminine blouses sophisticated necklines upscale business casual and fitted business-professional attire together with polished hair makeup and grooming. The selected assistant should be comfortable following a specific professional wardrobe standard for certain workdays video calls meetings or engagements. You should have excellent camera presence and be comfortable appearing professionally presented on video including on short notice during your scheduled hours. RESPONSIBILITIES | Manage Luke's calendar appointments meetings and priorities | Organize email and important communications | Draft correspondence and follow-ups | Coordinate meetings with clients executives and partners | Maintain CRM records notes contacts and outstanding tasks | Track deadlines and delegated responsibilities | Prepare documents reports meeting notes and daily updates | Conduct business and personal research | Coordinate travel reservations appointments and logistics | Communicate with Magnara Global's team on Luke's behalf | Handle selected personal-assistant responsibilities | Help Luke stay organized throughout the working day | Anticipate needs and proactively solve problems | Maintain strict confidentiality IDEAL CANDIDATE You are organized articulate socially intelligent confident on camera responsive discreet technologically capable and an excellent English communicator. Experience supporting a Chairman CEO founder entrepreneur or senior executive is strongly preferred. We are looking for someone interested in developing into a trusted long-term Executive Assistant to Luke rather than completing occasional freelance assignments. TO APPLY Begin your application with MAGNARA . Please provide your resume/work history location and time zone daily availability desired monthly compensation relevant software experience and previous Executive/Personal Assistant experience. A recent professional photograph and 60-90 second video introduction are required. For your video present yourself as you would during a normal workday supporting the Chairman. Introduce yourself explain your relevant experience and availability and tell us why you would be a strong fit for the position. Magnara Global Executive Assistant to the Chairman Remote | Full-Time | Long-Term _:empty :hidden >

We are seeking a highly skilled and detail-oriented Expert Personal Assistant to join our dynamic team in the education sector. This remote role is pivotal in streamlining business operations and enhancing efficiency through cutting-edge technology solutions. If you are passionate about AI automation web development and social media management we want to hear from you! As an Expert Personal Assistant you will play a crucial role in maintaining seamless operations across various facets of our business. Your technical expertise and strategic mindset will be instrumental in driving innovation and ensuring our processes are at the forefront of the industry. Key Responsibilities: Design build and maintain AI-driven automations to optimize business workflows. Contribute to web development projects to enhance our online presence and user experience. Oversee business operations ensuring smooth and efficient processes. Manage and grow our social media platforms to increase engagement and brand visibility. Qualifications: Proven expertise in AI automation and business operations. Strong experience in web development with a keen eye for detail. Proficient in social media management and growth strategies. Exceptional organizational and communication skills. Ability to work independently and manage multiple tasks effectively. If you are a proactive problem solver with a passion for technology and education this is the perfect opportunity for you. Join us in shaping the future of our business operations and making a significant impact in the education industry.

We are hiring a Virtual Assistant to support our business with Real Estate Virtual Assistant General Tasks and General Tasks. Responsibilities: Assist with daily tasks related to Real Estate Virtual Assistant Support General Tasks tasks and follow processes accurately Handle General Tasks tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Real Estate Virtual Assistant and/or General Tasks Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role