Transaction Coordination Jobs

We're Hiring: Real Estate Assistant VA We're currently looking for an experienced Virtual Real Estate Assistant / ISA to support a successful eXp Realty professional. This role is a great fit for someone with a background in real estate who is comfortable with lead generation prospecting follow-up CRM management and client support. 💼 Position Virtual Real Estate Assistant / ISA Work Arrangement: Remote Employment Type: Part-Time depending on client requirements 📌 What You'll Be Doing Prospect for buyer and seller leads Generate leads and consistently follow up with prospects Nurture leads and assist with appointment setting Support agent attraction and recruitment for eXp Realty Research and build prospect and agent lists Manage and organize CRM databases Help clean up or rebuild CRM pipelines Assist with Mailchimp and email marketing campaigns Prepare and send email blasts Support client attraction and marketing activities Assist with social media and other business development tasks Provide general real estate administrative and transaction support Keep lead records and follow-up activities organized Help manage the agent's calendar pipeline and priorities ✅ What We're Looking For Previous experience in real estate ISA lead generation or real estate administration Hands-on experience with buyer and seller prospecting Comfortable making outbound calls and following up with leads Good understanding of real estate sales and lead conversion Experience using CRM platforms Strong written and spoken English Organized detail-oriented and reliable Self-motivated and able to work independently Comfortable learning and working with different technology and systems ⭐ Experience That's a Plus Experience with any of the following would be an advantage: eXp Realty Real estate ISA work Agent attraction or agent recruitment CRM cleanup rebuilding or implementation Mailchimp and email marketing Lead generation platforms Real estate CRMs Social media marketing Transaction coordination Buyer and seller lead conversion 🎯 Who We're Looking For We're looking for someone who is proactive organized tech-savvy and comfortable taking initiative. You should be able to stay on top of follow-ups keep the CRM organized and help build and maintain a strong pipeline of buyers sellers clients and potential agents. 📩 Interested? If you have solid real estate experience and think this could be a good fit for you please send us your updated resume at hidden . We'd love to hear from you!

Real Estate Assistant - Land Acquisitions & Dispositions Coordinator (Remote Latin America Part-Time) Join a growing land flipping company as our Real Estate Assistant / Acquisitions & Dispositions Coordinator playing a key role in the day-to-day operations of our business. This is a part-time position with potential to grow into full-time as our pipeline expands. We're seeking a professional - any experience level considered - with genuine interest in real estate ideally with exposure to vacant land or rural property transactions specifically. This is a client-facing remote role requiring sharp attention to detail and strong communication in English. Honesty and integrity are core values in our business. We're looking for someone who takes accuracy and trustworthiness seriously - you'll be representing our company directly with sellers agents and title companies and we need someone whose word and work we can rely on completely. Requirements: Available for live calls and coordination during 9am-5pm Eastern Time. This is a hard requirement - the role involves real-time contact with US-based title companies agents and county offices. Native or near-native English fluency both written and spoken. You'll be a primary point of contact representing our company on phone calls so clear professional communication is essential. Minimal accent is required for this position High integrity and honesty - someone who takes ownership of mistakes communicates transparently and can be trusted with sensitive deal information. Experience in a real estate support role is a plus (transaction coordination ISA or real estate VA experience) but not required - we're open to candidates at any experience level who show strong attention to detail and communication skills. Strong organizational skills and ability to manage multiple deals/tasks simultaneously without dropping details. Comfortable using AI tools (e.g. ChatGPT Claude) to draft emails speed up research and stay organized. What you'll do: Serve as a point of contact with real estate agents title companies and county representatives via phone and email - following up on title searches document requests and deal status on both the buy and sell side. Populate and finalize purchase agreements from our established templates ensuring accuracy in seller names legal descriptions and terms (no legal drafting - templates are provided). Conduct property research including identifying easements access issues and other property details relevant to land deals. Support both sides of our deal pipeline - acquisitions (sourcing and closing on properties working with sellers and their agents) and dispositions (marketing properties and coordinating with buyer-side and listing agents) - and handle day-to-day operational tasks as our pipeline grows. Compensation: $6-8/hr depending on experience with room to grow into a more senior role and additional hours - including potential for deal-based bonuses as you take on more responsibility. If you're a proactive detail-oriented professional with strong integrity who wants to grow with a company in the land investing space we'd love to hear from you. Learn more about us at selahland.co. How to Apply: To apply email hidden with the subject line: Land Acquisitions & Dispositions Coordinator - Your Name (exact format required - applications that don't follow this format will not be considered). If evirtualassistants hides the email address provided above please submit your full application within this platform instead. In the body of your email please include: A brief introduction and your relevant experience (2-3 sentences). Your availability confirmation: can you work live calls during 9am-5pm Eastern Time and how many hours per week are you looking for? One specific example of a time you had to communicate something complex or resolve an issue over the phone with a professional (a client vendor agent etc.). A couple-minute video (a simple phone recording is fine - upload to a shareable link e.g. Google Drive Loom YouTube unlisted) answering: Why do you think you'd be a good fit for this role? This video is required in order to be considered for the position. We review every application carefully - only applications that follow these instructions closely will be considered.

We are hiring a Virtual Assistant to support our business with Patient Scheduling Transaction Coordination and Scheduling and Calendar Management. Responsibilities: Assist with daily tasks related to Patient Scheduling Support Transaction Coordination tasks and follow processes accurately Handle Scheduling and Calendar Management tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Patient Scheduling and/or Transaction Coordination Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

Overview I am seeking an experienced Social Media Manager to lead the online marketing branding and social media strategy for my real estate business. This role focuses on growing brand authority engagement and qualified leads for my personal brand listings and real estate services. This is not a posting-only role . The ideal candidate understands strategy analytics optimization and proactive growth - and can execute consistently without micromanagement. Minimum 2 years of hands-on experience managing social media for a business or brand is required. Work Schedule 30-40 hours per week Must have overlap with CST business hours Long-term opportunity for the right fit Core Responsibilities Social Media Strategy & Management Manage optimize and grow social media accounts and online business profiles including: Facebook Instagram TikTok YouTube Pinterest LinkedIn X (Twitter) Google Business Profile Yelp (as applicable) Set up and optimize new business pages as needed Develop platform-specific strategies aligned with business goals (lead generation authority retention) Create and maintain monthly content strategies and calendars Ensure consistent branding tone and messaging across platforms Content Creation & Optimization Create and/or edit: Short-form video content (Reels TikToks Shorts) Static posts carousels and stories Repurpose content strategically across platforms Design graphics using tools such as Canva Photoshop or Illustrator Optimize captions hooks hashtags keywords and CTAs using platform-specific and local SEO best practices Apply geo-tagging and keyword optimization to improve discoverability Assist with basic landing page content or coordination (not full web development) Community Management & Engagement Monitor and respond to comments and direct messages Support lead nurturing and inquiry follow-up through social platforms Encourage and manage reviews and testimonials Monitor brand mentions and online reputation Analytics Reporting & Growth Track and analyze performance weekly and monthly Prepare clear analytics reports with insights and action items Monitor KPIs such as reach engagement saves shares profile visits and inbound inquiries Conduct competitor and local market research Continuously test refine and optimize content strategy based on data Paid Media (Preferred Not Required) Assist with or manage paid social campaigns: Facebook Instagram TikTok YouTube LinkedIn Support creative testing audience targeting and performance analysis Ongoing Training & Improvement Stay current on social media platform updates algorithm changes and best practices Participate in relevant training related to: social media growth analytics content strategy platform-specific SEO Apply learnings directly to execution and performance (Training should enhance results not replace delivery.) Additional Support Tasks (Occasional) These tasks are secondary and assigned as needed: Light data entry or online research Updating listings or marketing assets Assisting with digital marketing materials (flyers open houses events) CRM list organization or tagging ⚠️ This role is not a full administrative or transaction coordination position. Social media and digital marketing remain the priority. Tools You Should Be Comfortable With Social media platforms and analytics tools Canva or similar design tools Google Workspace AI tools (ChatGPT Gemini etc.) Familiarity with CRM and marketing tools is a plus: Follow Up Boss Ylopo Listing to Leads Zapier Zillow/Trulia Homebot DocuSign MLS platforms (FlexMLS Paragon - training provided if needed) Ideal Candidate Proven experience managing social media for a business or brand Strong written and verbal English communication skills Highly organized deadline-driven and accountable Proactive and able to work independently Data-informed decision-maker (not guess-based posting) Comfortable using AI as a support tool not a replacement for judgment Honest transparent and reliable To Apply Please include: A brief overview of your social media experience Links to accounts you've managed (metrics preferred) A short explanation of how you approach strategy analytics and growth Final Note This role requires initiative follow-through and ownership . If you are only comfortable posting content without strategy reporting or optimization this will not be a good fit. Compensation includes closing bonuses.