Virtual Assistant Jobs

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2–3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

We are hiring a Virtual Assistant to support our business with Content Marketing Telemarketing and Outbound Sales. Responsibilities: Assist with daily tasks related to Content Marketing Support Telemarketing tasks and follow processes accurately Handle Outbound Sales tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Content Marketing and/or Telemarketing Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

We are a US-based holding company (Nazario Global Holdings Inc.) operating multiple businesses including a SaaS platform for restaurants in Puerto Rico a creative services marketplace and a water rentals platform. We are hiring a part-time Virtual Assistant (10 hours per week to start with potential to grow) to work directly with the founder. This is not a data entry role. We are looking for someone organized proactive and comfortable owning recurring processes with minimal supervision after onboarding. We operate in both the US and Puerto Rico markets. Most communication is in English but some tasks involve Spanish-language content. Fluency is not required — translation tools are fine and the founder reviews all Spanish before it goes out. What you will be doing: Email triage and inbox management across multiple business accounts Drafting template responses for recurring email types (demo confirmations follow-ups vendor coordination) CRM updates after sales calls — logging outcomes setting follow-up dates queuing follow-up emails Weekly prospect research — building lists of qualified leads with contact info and company details Calendar management and appointment setting for sales demos and partner calls Coordinating threads with external vendors (payment processors healthcare API providers attorneys) Sending a weekly summary report to the founder every Friday with pipeline status and open threads Requirements: Strong written English Prior experience as an executive assistant or VA for a founder ideally in tech or SaaS Comfortable with Google Workspace a CRM (HubSpot or similar) and basic project management tools (Notion or ClickUp) Detail-oriented follows SOPs asks clarifying questions instead of guessing Reliable internet and a quiet work environment for occasional video calls Available for at least 2 hours of overlap with US Eastern Time during the workday What we offer: $4/hour 10 hours/week to start room to grow to 20+ hours within 60 days based on performance Long-term role — we are looking for someone to stay with us for years not weeks Direct access to the founder and meaningful ownership of your work To apply: In your cover letter please include: A short paragraph about a recurring process you owned for a previous client Your timezone and your daily availability window The phrase I read the full job post so we know you actually read this

Are you a people person who loves to keep things organized and running smoothly? Our vibrant hotel team is seeking a Remote Assistant to join us in delivering exceptional guest experiences! If you're tech-savvy have a knack for social media and enjoy managing web content this might be the perfect role for you. As a valued member of our team you will: Attend Calls: Be the friendly voice that warmly greets our guests answering inquiries and assisting with reservations. Web Management: Keep our online presence fresh and engaging by updating content and ensuring our website is user-friendly. Social Management: Create and manage engaging social media content that reflects our brand's personality and keeps our audience connected. What We're Looking For: Mid-level experience in administrative or assistant roles preferably in the hospitality industry. Strong communication skills and a customer-focused mindset. Proficiency in social media platforms and website management tools. Ability to work independently with a friendly and proactive approach. Join us in creating memorable experiences for our guests all from the comfort of your own home. If you're ready to bring your unique flair to our team we'd love to hear from you!

Join our dynamic team as a eBay Virtual Assistant where your expertise will contribute to the seamless operation of our e-commerce platform. We are seeking a mid-level professional with a keen eye for detail and technical proficiency to manage daily tasks efficiently. In this role you will be responsible for overseeing daily orders ensuring each transaction is processed smoothly and accurately. You will work according to US time maintaining a consistent presence during peak operational hours. Your core responsibilities will include: Monitoring and managing daily eBay orders with precision. Performing routine tasks to support the eBay platform's functionality. Collaborating with team members to optimize the customer experience. While specific tools aren't specified familiarity with eBay's interface and general e-commerce tools will be advantageous. If you are a dedicated professional with a passion for e-commerce and a knack for detail-oriented tasks we invite you to apply. Join us and help elevate our eBay operations to new heights.

Are you ready to dive into a fast-paced goal-driven environment? Join our Limited Liability Company as a Virtual Executive Assistant and become an integral part of our team! We're seeking energetic individuals eager to grow and excel in a dynamic setting. This entry-level position is perfect for those who are organized proactive and ready to make an impact. A pply now at: zholdingsllconline at outlook dot com As a Virtual Executive Assistant you'll be at the heart of our operations ensuring smooth communication and efficient scheduling. Your day-to-day responsibilities include: Managing emails and phone calls to maintain seamless communication. Scheduling appointments and coordinating meetings. Providing exceptional customer support to enhance client satisfaction. Responding promptly and effectively to inquiries to uphold our service standards. To succeed in this role you will need: Ability to work independently and as part of a team Strong organizational skills to handle multiple responsibilities effectively. Excellent communication abilities to interact professionally with clients and team members. A proactive attitude and a willingness to learn and adapt quickly. Embrace the opportunity to work remotely while contributing to a vibrant and driven team. If you're ready to jump into a role that challenges and rewards your dedication apply now at: zholdingsllconline at outlook dot com

We are looking for a reliable and creative Assistant to manage daily messaging and content scheduling for our premium brand. This is a consistent long-term part-time role that follows a strict daily routine. Your Responsibilities: Strategic Messaging: Executing targeted messaging campaigns 3 times per day (morning afternoon evening) to maximize audience engagement. Audience Management: Using CRM extensions to organize and target specific audience segments (labels/filtering). AI-Assisted Writing: You will create engaging captions and messages from scratch using modern translation and AI tools to ensure they sound like a native German speaker. Content Scheduling: Uploading and scheduling 1 feed post every 2 days. Reliability: Following a structured daily process to ensure all messaging windows are met. Requirements: Consistency: You must be 100% reliable with the 3 daily messaging windows. Copywriting Skills: Strong ability to use AI to generate high-quality natural-sounding German text. Tool Experience: Familiarity with extension-based CRM tools for creators is a massive plus. Independence: Ability to work without pre-made templates and create engaging content based on provided media. Compensation: $3.00 – $4.00/hr. Stable long-term part-time work. How to Apply: Start your application with the word CONVERSATION . Confirm that you can commit to the 3 daily messaging windows and explain your experience with CRM extensions and AI-based translations.

Join our dynamic team as an Expert Cold Calling Appointment Setter in the innovative fields of AI and web design. We are seeking a highly skilled professional who thrives in a detail-oriented environment and possesses a deep understanding of lead qualification processes. If you are passionate about connecting with potential clients and setting the stage for successful collaborations this role is for you. In this position you will leverage your expertise to drive our business growth by effectively identifying and qualifying leads. Your primary responsibility will be to engage with prospects through cold calls discerning their needs and setting appointments for our sales team. Your meticulous approach and technical acumen will be crucial in ensuring high-quality leads and successful outcomes. Key Responsibilities: Conduct cold calls to potential clients in the AI and web design sectors. Qualify leads through in-depth understanding of their requirements and business challenges. Set appointments for the sales team with qualified prospects. Maintain detailed records of interactions and follow-ups in our CRM system. Qualifications: Proven experience in cold calling and lead qualification at an expert level. Exceptional communication and interpersonal skills. Strong technical understanding of AI and web design industries. Detail-oriented mindset with a focus on accuracy and quality. We offer a remote working environment that encourages innovation and collaboration. You will have the flexibility to manage your schedule while delivering exceptional results. If you are ready to make a meaningful impact and advance your career in a cutting-edge industry we invite you to apply.

I am looking for someone who can assist my business in MY. Responsibilities: Shipping and Delievering small products internationally or domestic in MY. Maintaining laptop. Account Manager for our business. Requirements: Basic Knowledge in using laptop(like installing a specific software) Legally authorized in MY

Hi Greetings for the day! This is a permanent position . You will be required to interact with male users via MS Teams Telegram or Google Meet . We will provide you with a User ID and Password ensuring that you remain private and anonymous at all times . Language: English or any other languages. Users primarily seek to enjoy their time and have a pleasant cam session until their allocated minutes are used or they reach a state of relaxation. It is similar to OnlyFans LiveU Stripchat. Video calls typically last between 7 to 30 minutes. There are specific guidelines regarding what can be shown during a session which vary depending on the call duration. Detailed instructions will be shared with you once you are onboarded. We always notify you 5 minutes prior to any session during your working hours. Average Daily Calls : 0–3 Only (on some days you may not receive any calls but you will still be paid) Type Of Call : Adult Entertainment Face visibility is not required. We ensure safe secure and private connections . VVI: Candidates are expected to be punctual and respond promptly to all emails and messages. We request you to confirm your acceptance of the offer letter within the stipulated time once it is sent to your email ID as we are hiring on an immediate basis. Working Details: Working Hours: 5.5 hours Timings: 07:30 PM – 1:00 AM (IST) Break: 1 hour Week Off: Once a week Note: Kindly ensure you remain active during the specified hours as these timings may vary depending on your location. Leaves You are entitled to take 1 day of leave per month. Menstrual Leaves You are entitled to take up to 3 days of menstrual leave per month. Privacy Assurance: 100% privacy guaranteed No sharing of phone number or personal contact details Compensation: Salary: $331 / ₱20 000 Per Month We offer two payment options: 1. Basic Payment ( You will receive a fixed guaranteed payment) 2. Elite Payment (This is a performance-based pay-per-call program) Payment Mode: We use 𝐖𝐢𝐬𝐞 to process all payments. Funds typically reach your account within 30 seconds. You only need to provide the 𝐞𝐦𝐚𝐢𝐥 𝐈𝐝 registered with your Wise account. If you do not have an account kindly install the application or access it via a browser: We also pay via Upwork where the job description will be different. Please note that our billing statements will not reveal any information about your work. Payment Terms: Initially payment will be made after the completion of two weeks. From the following month onward salary will be credited monthly. If there are trust concerns payment can also be processed weekly during the initial phase. Work Flexibility: No need to sit continuously in front of a PC or mobile device You only need to remain available during your scheduled hours You can continue with your personal tasks as no typing or writing is required Payment is assured regardless of whether you receive calls Why Work With Us? No need to stay on camera unless you are in a session No chatting or typing required — simple and stress-free work Use your free time for personal activities if there are no calls 100% privacy — no face visibility or contact details required Work alongside other jobs or projects Guaranteed base salary: $331 per month even if you do not receive any calls Eligibility: Female candidates (18+) good-looking confident and comfortable with video-based interactions . Kindly apply via email as well for a quicker response. Note: At present we are unable to consider applications from candidates based in * Nigeria and * Kenya for adult video call roles. Note: We do not hire transgender individuals. As we receive applications from various profiles including transgender individuals and men presenting as female applicants who are not female are advised not to proceed further. Note: May I gently remind you that we have certain rules and policies that require your absolute compliance. We always treat our team members with respect honesty and fairness and we expect the same in return. Thanks & Regards Karl / IndianOperator Email: karl(at)indianoperators (dot) com