Administrative Logistics Jobs

Join our innovative security team as a Detail-Oriented Administrative Specialist . We are seeking a mid-level professional with a strong technical aptitude to support our business development efforts through meticulous administrative work. This remote role is ideal for someone who thrives on precision and has a knack for uncovering potential clients in the security industry. In this role you will be responsible for: Conducting thorough research to identify and compile lists of potential clients using Excel. Maintaining and updating databases with client information and engagement history. Collaborating with the sales team to ensure leads are effectively followed up. Preparing detailed reports and presentations for internal review. We are looking for candidates with: Proven experience in an administrative role preferably within the security sector. Proficiency in Excel and a strong ability to manage large data sets. Excellent organizational skills and attention to detail. Strong communication skills and the ability to work independently in a remote setting. If you are a proactive problem-solver with a keen eye for detail we encourage you to apply and contribute to our mission of providing top-notch security solutions.

Join our dynamic team as a Digital Operations Assistant to support a leading influencer in managing and optimizing online tasks. This remote role is ideal for a detail-oriented professional with a technical edge ready to streamline communication and content management processes. As a Digital Operations Assistant you will: Communicate efficiently via WhatsApp maintaining seamless interaction with teams and ensuring timely responses. Organize digital assets by moving photos and videos into designated folders on Dropbox ensuring easy access and retrieval. Manage email communications by creating and scheduling emails as well as adding new contacts to Systeme.io directly from our website. The ideal candidate will bring a mid-level experience in digital operations with a proven ability to handle multiple tasks with precision. While specific tools are not mandated familiarity with communication apps and content management systems will be advantageous. Your technical acumen and attention to detail will be crucial in optimizing our influencer's online presence. Looking for part time 20 hours per week (possibly more hours in the future)

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN OPERATIONS MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing home services company based in Florida. We're scaling aggressively and need someone who can run the back-end operations of the business - not just support it. WHAT YOU'LL OWN: - Scheduling and dispatching technicians - Managing unpaid invoices and following up on collections - Handling job reschedules and last-minute changes - Client communication (email text phone) - you'll represent our brand directly to customers - CRM management - Keeping the day-to-day operation moving without me having to check in THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You will be talking to American clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - CRM experience required. You must have hands-on experience running a CRM - ideally for a home service business (HVAC plumbing landscaping pest control cleaning pool service etc.). You don't need window cleaning experience specifically but you need to have actually managed scheduling dispatch or invoicing inside a CRM before. - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. We need someone reliably available when our clients and technicians are. - Proactive not reactive. I don't want to have to tell you what to do every day. I want someone who sees a problem and solves it or flags it before it becomes one. Ownership mindset - this is your department not my to-do list for you. - Reliable internet a quiet workspace and a real computer. No exceptions. WHAT WE OFFER: - $6-11/hr depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with the owner not buried under five layers of management - The opportunity to genuinely run something not just execute tasks --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with client communication. 1. Your application subject/first line must read exactly: OPS MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe a CRM you've used and what specific tasks you managed in it (scheduling invoicing dispatch etc.) - Tell me about a time a client or customer was upset. What did you do? - What does ownership mindset mean to you in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word RELIABLE so I know you actually read the whole post.

Are you a driven bilingual English/Spanish professional with a knack for operations and a background in house cleaning management? We need your hustle and expertise to keep our fast-paced cleaning services running smoothly from anywhere in the world! As our Operations Virtual Assistant you will be the vital link between our clients and cleaners ensuring every job is booked executed and followed up flawlessly. Dive into a dynamic role where your multitasking skills will shine and your ability to communicate in both English and Spanish will be key to our success. Key Responsibilities: Answer calls promptly and provide accurate quotes for house cleaning jobs. Book jobs and process payments efficiently using Jobber. Conduct interviews with cleaner applicants in both English and Spanish. Schedule cleaners and confirm jobs on the same day ensuring seamless operations. Follow up with clients and cleaners post-job to gather feedback and ensure satisfaction. Tools You'll Use: Jobber for bookings and payments. Slack for team communication. Google Workspace for managing schedules and documentation. Indeed for recruiting top-notch cleaner applicants. What We're Looking For: Mid-level experience in operations preferably in the house cleaning industry. Fluency in both English and Spanish is a must. Strong organizational skills with a keen eye for detail. Ability to thrive in a fast-paced remote work environment. If you're ready to bring your energy and expertise to a company that values your contributions apply now to join our team and make an impact in the world of house cleaning!

Are you looking to kickstart your career in the dynamic world of e-commerce? Join our team as a Support & Ops Coordinator and become an essential part of our operations. We're seeking an enthusiastic individual who thrives in a fast-paced environment and has a knack for problem-solving. As an entry-level coordinator you'll be the go-to person for resolving order issues and ensuring seamless operations. Your daily tasks will include: Fixing blocked or problematic orders in Shopify and our order management system (OMS) such as incorrect addresses or missing phone numbers. Communicating with our 3PL warehouse in Shanghai using Lark to address order issues and manage inbound shipments. Troubleshooting and resolving backend issues in the OMS to keep everything running smoothly. You'll work with a variety of tools including Shopify Google Sheets Lark and Chinese 3PL/OMS systems like Mabang or ECCANG as well as platforms like 1688 and Alibaba . We're looking for someone who: Has a keen eye for detail and enjoys solving problems. Can communicate effectively and build strong relationships with our partners in Shanghai. Is eager to learn and grow within the e-commerce industry. If you're ready to dive into the world of e-commerce and make an impact from day one we'd love to hear from you. Apply today and join our friendly innovative team!

We are hiring a Virtual Assistant to support our business with Import/Export Logistics and Shipping. Responsibilities: Assist with daily tasks related to Import/Export Support Logistics tasks and follow processes accurately Handle Shipping tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Import/Export and/or Logistics Strong written English and Spanish communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Available during US West Coast Buisiness hours To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic leasing company as a Remote Office Manager and play a crucial role in supporting our operations remotely. We are seeking a highly organized and professional individual with a strong background in administration and a keen ability to manage multiple tasks efficiently. As a Remote Office Assistant you will be instrumental in coordinating and streamlining our leasing processes. Your key responsibilities will include: Coordinating showings with leasing agents and prospective clients ensuring seamless communication and scheduling. Inputting and managing new leads into our CRM and pipeline systems to maintain an up-to-date and accurate database. Updating inventory records and issuing new invoices promptly to support our financial operations. Managing our social media posting schedule to enhance our online presence and engagement. Overseeing inbox management to ensure timely responses and organized communication. To excel in this role you should have: Expert-level experience with administrative tasks in a corporate setting. Proficiency in using tools like Claude/ChatGPT for efficient task management. Exceptional organizational skills and attention to detail. Strong communication abilities both written and verbal. Experience in the leasing industry is a plus but not required. If you are a proactive and detail-oriented professional ready to contribute to a thriving company from the comfort of your home we invite you to apply. Join us and be a part of a team that values efficiency innovation and professionalism.

I am a proffesional virtual assistant on ecommerce related field on matters quick books and ledgers . i will be looking forward to working with you. With thanks Betty

Join our dynamic Group Benefits Insurance team as a Virtual Assistant where you'll play a crucial role in ensuring seamless administrative operations. We are seeking a detail-oriented professional to support our account management team remotely contributing to our mission of delivering exceptional service to our clients. As a valued member of our team your responsibilities will include: Data Entry: Accurately input and manage data within Microsoft Excel workbooks to maintain up-to-date records. Email and Calendar Management: Efficiently organize and coordinate emails and meetings using Microsoft Outlook to ensure smooth communication and scheduling. Team Collaboration: Work closely with team members to address and resolve various administrative tasks enhancing team productivity and client satisfaction. We are looking for candidates with the following skills and qualifications: Proven experience in a similar mid-level virtual assistant role ideally within the insurance industry. Proficient in Microsoft Excel and Outlook with the ability to quickly learn new systems and tools. Strong organizational and communication skills with a keen attention to detail. Ability to work independently and manage multiple tasks effectively in a remote setting. If you are a proactive professional who thrives in a corporate and professional environment we invite you to apply for this exciting opportunity to contribute to our team's success. We offer a supportive remote working environment where your expertise will be appreciated and your career can flourish.

We are hiring a Virtual Assistant to support our business with Virtual Assistant Virtual Assistant and Virtual Assistant. Responsibilities: Assist with daily tasks related to Virtual Assistant Support Virtual Assistant tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Virtual Assistant and/or Virtual Assistant Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role