Administrative Logistics Jobs

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN ADMIN MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing exterior cleaning home services company based in Florida. We're scaling aggressively and need someone detail-obsessed to run the administrative and financial backbone of the business. This isn't just a short term gig position we are looking to fill we are shooting to be the fastest growing company in our industry and need the best of the best A Player talent to be apart of the team given the growth rate of the company there is vast amounts of growth potential for this position as well. This role works closely under our Operations Manager and is a critical second seat in our back office - not a lesser role just a different lane. If you're precise financially minded and love clean systems more than you love chaos this is your job. WHAT YOU'LL OWN: - Running payroll - Bookkeeping and financial record-keeping in QuickBooks - Making sure every client profile in our CRM is set up correctly and completely - Making sure every job is marked/logged correctly (completed invoiced paid etc.) - General financial organization and reporting support - Personal assistant tasks for the owner as needed (scheduling research misc. admin support) THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You'll be communicating with our team and occasionally clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - QuickBooks experience required. You must have real hands-on experience running payroll and bookkeeping inside QuickBooks. This is not optional - if you haven't used QuickBooks specifically please don't apply. - CRM experience preferred. Experience keeping client records and job records clean and accurate inside a CRM (home services industry a plus but not required). - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. - Detail-obsessed and organized. This role lives and dies by accuracy. If a client profile is wrong or a job is marked incorrectly it creates real problems downstream. We need someone who catches their own mistakes before anyone else has to. - Proactive not reactive. If you see something off in the books in the CRM or in a client account we want you to flag it or fix it - not wait to be told. - Reliable internet a quiet workspace and a real computer. No exceptions. WHAT WE OFFER: - $690-$1 560/month (approx. $4-9/hr) depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with our Operations Manager and the owner - A stable structured role where your accuracy and reliability are genuinely valued --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with our financials. 1. Your application subject/first line must read exactly: ADMIN MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe your experience with QuickBooks - specifically what did you handle (payroll invoicing reconciliation reporting etc.)? - Tell me about a time you caught a mistake (yours or someone else's) before it became a bigger problem. What did you do? - What does accuracy mean to you in a job like this in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word PRECISE so I know you actually read the whole post.

Join our dynamic real estate team as a Mid-Level Administrative Assistant . We are seeking a meticulous professional with a keen eye for detail to manage various administrative tasks and support our project management efforts. If you're passionate about organization and thrive in a fast-paced environment this remote role is perfect for you. Key Responsibilities: Perform accurate data entry to maintain and update property databases. Assist in coordinating projects to ensure smooth execution and timely completion. Manage administrative tasks such as scheduling correspondence and document preparation. Collaborate with team members to support real estate transactions and client communications. Required Skills and Experience: Proven experience in an administrative role preferably within the real estate industry. Exceptional organizational skills and attention to detail. Strong project management abilities and the capability to prioritize tasks efficiently. Excellent written and verbal communication skills. Proficiency with standard office software and tools. We offer a collaborative and supportive work environment where your skills will be valued and your professional growth encouraged. If you're ready to make an impact in the real estate sector apply now to join our team!

We are hiring a Virtual Assistant to support our business with Import/Export Logistics and Shipping. Responsibilities: Assist with daily tasks related to Import/Export Support Logistics tasks and follow processes accurately Handle Shipping tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Import/Export and/or Logistics Strong written English and Spanish communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Available during US West Coast Buisiness hours To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic leasing company as a Remote Office Manager and play a crucial role in supporting our operations remotely. We are seeking a highly organized and professional individual with a strong background in administration and a keen ability to manage multiple tasks efficiently. As a Remote Office Assistant you will be instrumental in coordinating and streamlining our leasing processes. Your key responsibilities will include: Coordinating showings with leasing agents and prospective clients ensuring seamless communication and scheduling. Inputting and managing new leads into our CRM and pipeline systems to maintain an up-to-date and accurate database. Updating inventory records and issuing new invoices promptly to support our financial operations. Managing our social media posting schedule to enhance our online presence and engagement. Overseeing inbox management to ensure timely responses and organized communication. To excel in this role you should have: Expert-level experience with administrative tasks in a corporate setting. Proficiency in using tools like Claude/ChatGPT for efficient task management. Exceptional organizational skills and attention to detail. Strong communication abilities both written and verbal. Experience in the leasing industry is a plus but not required. If you are a proactive and detail-oriented professional ready to contribute to a thriving company from the comfort of your home we invite you to apply. Join us and be a part of a team that values efficiency innovation and professionalism.

I am a proffesional virtual assistant on ecommerce related field on matters quick books and ledgers . i will be looking forward to working with you. With thanks Betty

Join our dynamic Group Benefits Insurance team as a Virtual Assistant where you'll play a crucial role in ensuring seamless administrative operations. We are seeking a detail-oriented professional to support our account management team remotely contributing to our mission of delivering exceptional service to our clients. As a valued member of our team your responsibilities will include: Data Entry: Accurately input and manage data within Microsoft Excel workbooks to maintain up-to-date records. Email and Calendar Management: Efficiently organize and coordinate emails and meetings using Microsoft Outlook to ensure smooth communication and scheduling. Team Collaboration: Work closely with team members to address and resolve various administrative tasks enhancing team productivity and client satisfaction. We are looking for candidates with the following skills and qualifications: Proven experience in a similar mid-level virtual assistant role ideally within the insurance industry. Proficient in Microsoft Excel and Outlook with the ability to quickly learn new systems and tools. Strong organizational and communication skills with a keen attention to detail. Ability to work independently and manage multiple tasks effectively in a remote setting. If you are a proactive professional who thrives in a corporate and professional environment we invite you to apply for this exciting opportunity to contribute to our team's success. We offer a supportive remote working environment where your expertise will be appreciated and your career can flourish.

We are hiring a Virtual Assistant to support our business with Virtual Assistant Virtual Assistant and Virtual Assistant. Responsibilities: Assist with daily tasks related to Virtual Assistant Support Virtual Assistant tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Virtual Assistant and/or Virtual Assistant Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

About the Company Shift Xpress Removals is a professional moving and removals company based in London United Kingdom We specialize in residential and commercial relocation services across the UK Our company focuses on high-quality service reliability and customer satisfaction We work with both local and international clients offering tailored moving solutions Job Description - Sales Representative Salary & Compensation Proficiency in spoken and written English is essential for us. Clear correct and professional use of English is required to ensure effective communication and to avoid misunderstandings. Maintaining a high standard of English reflects professionalism reliability and respect in all professional interactions. Fixed monthly salary of 470 USD Performance-based bonuses in addition to the fixed salary: 200 USD bonus for every 10 000 USD in sales The bonus is paid for each 10 000 USD reached (e.g. 20 000 USD = 400 USD 30 000 USD = 600 USD etc.) No limit on bonuses - the more you sell the more you earn Requirements Advanced level of English both spoken and written Proven experience in sales (inside sales remote sales or similar roles) Strong communication and negotiation skills Ability to work independently and meet sales targets Good organizational and time-management skills Technical Skills Confident use of a computer and online tools Ability to work with: Email (Gmail Outlook or similar) Google Sheets / Microsoft Excel Google Docs / Microsoft Word Basic knowledge of Microsoft Office / Google Workspace Ability to learn and use CRM systems or sales platforms (training can be provided) Comfortable with online communication tools (Zoom Slack WhatsApp etc.) Additional Skills (Nice to Have) Experience working with international clients Understanding of sales funnels and lead management Problem-solving mindset and attention to detail Professional attitude and reliability What We Offer Stable fixed monthly income Clear and transparent bonus system Opportunity to grow based on performance Remote work environment

Type: Part-time Remote Compensation: $600/month for the first 3 months (training + ramp-up) → $900/month after 3 months (promotion) based on performance and reliability Portfolio: 17 properties Role Summary The Guest Services Manager is the primary point of contact for guests from inquiry through checkout. You'll manage Airbnb + VRBO messaging improve guest experience protect 5-star reviews and coordinate with the owner/cleaning team when issues arise. Key Responsibilities 1) Guest Communication (Core) Respond to all Airbnb/VRBO messages promptly and professionally Answer pre-booking questions confirm guest counts pets and special requests Send/check scheduled messages: booking confirmation check-in instructions mid-stay check-in checkout instructions 2) Reservation & Calendar Management Monitor reservations same-day turns and tight gaps Handle early check-in / late checkout requests (per guidelines) Flag potential problems before they become emergencies (conflicting requests risky bookings rule misunderstandings) 3) Issue Resolution & Coordination Triage guest issues (lockouts Wi-Fi cleanliness maintenance hot tub questions etc.) Escalate to owner/cleaner/vendor as needed with clear details photos and urgency level Follow up with guests after resolution to ensure satisfaction 4) Review & Reputation Support Encourage reviews with best-practice timing Draft/respond to reviews professionally Track recurring guest complaints and report patterns so problems stop repeating 5) Documentation & Admin (Light) Keep a simple log of guest issues + outcomes (property issue resolution follow-up) Maintain/update saved replies/templates for consistency Required Availability Daily coverage including weekends/holidays (rotations can be discussed later as the team grows) Strong coverage during check-in hours (typically 3-9pm local time) Ability to respond quickly to urgent issues (lockout no entry safety concerns) Performance Standards (How Success Is Measured) Response time: fast consistent (especially during check-in window) Review outcomes: protect/raise overall rating; reduce "communication" complaints Resolution speed: issues handled with clear ETA + follow-up Organization: clean handoffs to owner/cleaner; accurate notes and escalation Qualifications Experience with Airbnb/VRBO hosting hospitality customer service or property management Calm under pressure; excellent writing and tone Strong judgment (knows when to comp vs when to hold boundaries) Highly reliable detail-oriented and comfortable working independently Tech-comfortable (Google Docs/Sheets messaging apps basic task tracking) Tools (We Provide/Use) Airbnb + VRBO platforms (required) Shared templates/saved replies Simple tracking system (Google Sheet / Trello / similar) Promotion After 3 Months (to $900/month) Promotion is based on: Consistent coverage and reliability Meeting response-time expectations Fewer escalations due to proactive handling Clear guest communication + improved review outcomes Clean coordination with owner/cleaning team