Bookkeeping Jobs

Join our dynamic real estate and property management team as a Virtual Assistant specializing in Bookkeeping and Project Scheduling . We are seeking a detail-oriented professional with a technical aptitude to manage crucial financial and scheduling operations ensuring our projects run smoothly and efficiently. As a key member of our virtual team your responsibilities will encompass: Financial Management : Reconcile daily transactions and update financial records using QuickBooks or Xero. Appointment Coordination : Schedule and coordinate appointments for property inspections or client meetings ensuring all stakeholders are informed and prepared. Project Tracking : Update and maintain project tracking boards in Trello or Asana to guarantee deadlines are met and projects stay on track. Email Management : Handle email correspondence following up with leads or vendors to maintain strong business relationships. Document Organization : Maintain and organize digital files and documentation related to real estate transactions ensuring easy access and retrieval. This role requires proficiency in QuickBooks (or Xero ) Google Workspace Trello (or Asana ) Slack and Zoom . Candidates should have mid-level experience and a keen eye for detail capable of managing multiple tasks with precision. We offer a flexible remote working style encouraging autonomy and creativity while providing the support you need to excel. If you have a passion for organization and a knack for numbers we'd love to hear from you.

We are seeking a meticulous and technically adept Virtual Assistant to join our support team. This mid-level role is perfect for someone who thrives in a fast-paced environment and is looking to leverage their skills in scheduling marketing and analysis. As a Virtual Assistant you will play a crucial role in ensuring our operations run smoothly and efficiently. Your attention to detail and analytical skills will be essential in supporting our team and helping us achieve our goals. Scheduling: Manage and coordinate calendars appointments and meetings to ensure seamless time management. Marketing Support: Assist in the development and execution of marketing strategies including content creation and social media management. Analytical Tasks: Analyze data to provide insights and support decision-making processes. We are looking for someone who: Has proven experience in a similar virtual assistant role. Is highly organized and detail-oriented. Possesses strong analytical skills and can interpret data effectively. Is adaptable with the ability to juggle multiple tasks and priorities. While specific tools are not mandated familiarity with standard virtual assistant software and platforms will be advantageous. If you are ready to contribute to a dynamic team and grow your career in the support industry we encourage you to apply.

We are hiring a Virtual Assistant to support our business with Bookkeeping Excel and Xero. Responsibilities: Assist with daily tasks related to Bookkeeping Support Excel tasks and follow processes accurately Handle Xero tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Bookkeeping and/or Excel Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Role Summary We’re looking for a reliable Administrative Virtual Assistant to handle invoicing accounts receivable tracking reconciliation prep tax-summary prep and organized documentation. This is a strictly administrative role . No marketing no strategy no decision-making. The goal is to keep financial records clean admin work off the founder’s plate and partner materials easy to find and share. Key Responsibilities 1. Weekly Invoicing & Accounts Receivable Create and send weekly invoices Update invoice and customer records Track payments and reconcile AR by account Prepare a simple AR summary (paid / outstanding / overdue) Flag issues or discrepancies 2. Quarterly Accounting & HST Prep (Prep Only) Match invoices to bank transactions Pull together sales expenses and tax data Create a clear HST summary table for the accountant (You prepare; accountant files) 3. Content & Document Organization Keep business documents organized and up to date Create share-ready folders for: Distributor and retailer forms Promotions and demo materials Product specs UPCs nutritionals images Make sure files are easy to find and quick to share 4. SOPs & Documentation Write simple SOPs for admin tasks (invoicing AR reconciliation content organization) Keep SOPs updated for future reference and onboarding 5. Admin Updates Short weekly status update Prepare quarterly hand-off package for accountant Tools You’ll Use Xero Square (invoicing & payments) Google Suite (Sheets Docs Drive Gmail) WhatsApp (communication) Canva (organizing approved assets only) ChatGPT (summaries SOP formatting documentation help) Time Commitment 8 hours per week One 1-hour live work session per week (Google Meet) Out of Scope (Important) Marketing or content creation Social media or newsletters Pricing or sales decisions Customer negotiations or collections Tax filing or legal decisions Ideal Fit Very organized and detail-oriented Comfortable with numbers and spreadsheets Follows instructions and boundaries Communicates clearly and flags issues early

We are a fast-growing US-based accounting and Virtual CFO firm. We are looking for a Sales Closer who speaks the language of finance. You will be taking scheduled calls with US business owners diagnosing their financial pain points and closing them on our high-ticket tax and accounting packages. You are NOT just a salesperson. You have an accounting background (maybe you were an accountant who realized you prefer talking to people over doing spreadsheets). You understand the difference between an S-Corp and a C-Corp and you can explain the value of monthly bookkeeping without hesitation. Requirements: Native-Level English (Non-Negotiable): You must possess a completely neutral accent and near-native command of US English idioms and business culture. Clients must feel like they are speaking to a partner in the US. Accounting Background: A degree in Accountancy or previous experience working in a US Tax/Accounting firm is required. You need to understand the services you are selling. Sales Experience: Proven track record of closing B2B deals. Availability: Must work US Business Hours (PST) . Responsibilities: Conduct discovery calls with warm leads (business owners). Review client financial situations and recommend the correct service tier (Bookkeeping Tax Planning CFO Services). Overcome technical objections regarding tax compliance and pricing. Send engagement letters and close the deal on the call.

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.

Are you a detail-oriented professional with a knack for numbers and organization? Join our passionate not-for-profit team as a Bookkeeping & Admin Specialist ! We're on the lookout for someone who can manage our books and handle a few administrative tasks with ease and enthusiasm. In this role you'll be responsible for: Posting expenses and reconciling accounts using QuickBooks Compiling and organizing expense reports Storing and organizing data in Google Drive Drafting approximately 20-30 template letters annually We’re looking for a mid-level professional who is comfortable working remotely and can manage their time effectively. Your keen eye for detail and ability to work independently will be key to your success in this role. While specific tools aren't mandated familiarity with QuickBooks and Google Drive is essential to hit the ground running. If you’re ready to make a difference in the not-for-profit sector and believe you’re the perfect fit for this role we’d love to hear from you!

Job Title: Virtual Assistant – Construction (Project Management & Business Development) Location: Remote (UK time zone alignment preferred) Employment Type: Part-time initially with potential to increase to full-time Industry: Construction / Building Contractor Role Summary: We are a UK-based building contractor seeking a reliable and highly organised Virtual Assistant to support project management administration and business development activities. This role involves working closely with the Director and Project Managers to help ensure projects run smoothly and the business operates efficiently. The ideal candidate is proactive detail-oriented and comfortable supporting a growing construction business. Key Responsibilities: Project Management Support Organise and maintain digital project files (contracts drawings certificates correspondence) Track project timelines milestones and outstanding actions Maintain simple project trackers and task lists Coordinate subcontractor documentation (insurance RAMS certifications) Assist with drafting site instructions meeting notes and follow-ups Support preparation of client progress updates and reports Business Development & Administration Assist with preparing proposals tenders and quotations using provided templates Track enquiries leads and follow-ups Schedule meetings calls and site visits Manage inbox correspondence and prioritise key communications Assist with supplier and subcontractor coordination Maintain basic financial admin trackers (invoices issued/received – no bookkeeping required) Marketing Support (Advantageous but Not Essential) Assist with scheduling LinkedIn and Instagram posts (content provided) Organise project photos and marketing assets Format documents using Canva (proposals capability statements) Required Skills & Experience: Experience as a Virtual Assistant or Administrative Assistant Strong organisational and time management skills Excellent written English (UK business standard) Confident using Microsoft Office and/or Google Workspace Comfortable working with spreadsheets and trackers Ability to work independently and manage priorities Professional and discreet when handling sensitive information Desirable (Not Essential): Experience supporting construction or property businesses Familiarity with UK construction terminology Experience with project management tools (Trello Notion Asana Monday) Canva or basic design experience Understanding of subcontractor compliance documentation Working Arrangements: Fully remote role Availability to support UK working hours Clear task briefs and systems provided Long-term opportunity for the right candidate What We Offer: Consistent ongoing work Opportunity to grow with the business Involvement in real construction projects Competitive hourly rate based on experience Application Instructions: Please provide: A short summary of your experience Examples of similar roles supported Your availability and hourly rate Confirmation of availability to work UK hours