Calendar Management Jobs

I’m looking for a Virtual Assistant to help with organization and administrative tasks Punctual missions a few hours per week depending on needs. Please share your experience strengths hourly rate and availability.

Type: Part-time Remote Compensation: $600/month for the first 3 months (training + ramp-up) → $900/month after 3 months (promotion) based on performance and reliability Portfolio: 17 properties Role Summary The Guest Services Manager is the primary point of contact for guests from inquiry through checkout. You’ll manage Airbnb + VRBO messaging improve guest experience protect 5-star reviews and coordinate with the owner/cleaning team when issues arise. Key Responsibilities 1) Guest Communication (Core) Respond to all Airbnb/VRBO messages promptly and professionally Answer pre-booking questions confirm guest counts pets and special requests Send/check scheduled messages: booking confirmation check-in instructions mid-stay check-in checkout instructions 2) Reservation & Calendar Management Monitor reservations same-day turns and tight gaps Handle early check-in / late checkout requests (per guidelines) Flag potential problems before they become emergencies (conflicting requests risky bookings rule misunderstandings) 3) Issue Resolution & Coordination Triage guest issues (lockouts Wi-Fi cleanliness maintenance hot tub questions etc.) Escalate to owner/cleaner/vendor as needed with clear details photos and urgency level Follow up with guests after resolution to ensure satisfaction 4) Review & Reputation Support Encourage reviews with best-practice timing Draft/respond to reviews professionally Track recurring guest complaints and report patterns so problems stop repeating 5) Documentation & Admin (Light) Keep a simple log of guest issues + outcomes (property issue resolution follow-up) Maintain/update saved replies/templates for consistency Required Availability Daily coverage including weekends/holidays (rotations can be discussed later as the team grows) Strong coverage during check-in hours (typically 3–9pm local time) Ability to respond quickly to urgent issues (lockout no entry safety concerns) Performance Standards (How Success Is Measured) Response time: fast consistent (especially during check-in window) Review outcomes: protect/raise overall rating; reduce “communication” complaints Resolution speed: issues handled with clear ETA + follow-up Organization: clean handoffs to owner/cleaner; accurate notes and escalation Qualifications Experience with Airbnb/VRBO hosting hospitality customer service or property management Calm under pressure; excellent writing and tone Strong judgment (knows when to comp vs when to hold boundaries) Highly reliable detail-oriented and comfortable working independently Tech-comfortable (Google Docs/Sheets messaging apps basic task tracking) Tools (We Provide/Use) Airbnb + VRBO platforms (required) Shared templates/saved replies Simple tracking system (Google Sheet / Trello / similar) Promotion After 3 Months (to $900/month) Promotion is based on: Consistent coverage and reliability Meeting response-time expectations Fewer escalations due to proactive handling Clear guest communication + improved review outcomes Clean coordination with owner/cleaning team

I need a personal assistant who helps me stay focused on relevant tasks. Managing my calendar and tasks giving quick reminders organize and schedule appointments. This job requires just a few minutes a day anyway am planing for long term. I want to do a one week trial to see if we can build a system that works for me.

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.

ROLE OVERVIEW · We are seeking a highly organized detail-oriented Operations & Family Coordination Virtual Assistant to provide professional and personal support. · This role focuses on coordination organization scheduling follow-ups communication drafting and task management. · The assistant functions as an operational control layer—ensuring clarity structure and follow-through—while all decisions finances and sensitive matters remain with the principal. TIME COMMITMENT • 15 hours per week / 60 hours per month • Flexible schedule with overlap during U.S. business hours • Long-term role with potential to expand scope over time CORE RESPONSIBILITIES 1. Business Operations Support • Track tasks deadlines and follow-ups across multiple projects • Maintain a centralized task and reminder system • Follow up with third parties as instructed • Organize documents and maintain shared folders • Prepare weekly operational summaries 2. Email & Communication Support (Gmail + Outlook) • Monitor designated inboxes and folders • Categorize emails and identify action items • Draft responses for review and approval • Track open threads and follow-ups • Prepare email digests • Escalate urgent items 3. Scheduling & Calendar Management • Manage business and personal calendars • Schedule meetings and appointments • Coordinate availability • Send calendar invites and reminders • Reschedule conflicts proactively 4. Family & Personal Administrative Support • Coordinate personal scheduling and logistics • Maintain family calendar and reminders • Support household admin tasks • Assist with research and coordination for errands REQUIRED SKILLS • Exceptional organization and follow-through • Strong written English • Experience as a VA EA or operations coordinator • Ability to manage multiple workstreams • Strong task prioritization • Discretion and professionalism • Familiarity with Gmail Outlook calendars and task tools SUCCESS IN THIS ROLE • Fewer admin tasks for the principal • Clear weekly visibility into priorities • Reduced inbox and calendar friction • Improved focus and personal bandwidth TRIAL PERIOD • 30-day trial period

Job Description Westside Community Center is a U.S. based nonprofit organization in a season of transition and growth. We are seeking a dependable Executive Virtual Assistant to provide direct administrative support to the Executive Director. This role focuses on communication management scheduling and light research support. Responsibilities • Review organize and manage incoming emails • Draft and send routine email responses using provided guidance • Answer and return web based phone calls using approved systems and scripts • Flag urgent or time sensitive messages • Manage calendar scheduling confirmations and reminders • Assist with light real estate research such as basic property lookups • Maintain organized notes records and follow ups Hours and Availability • Up to 10 hours per week (hard cap) • Hours may not be exceeded without prior approval • Must have at least 3–4 hours of overlap with U.S. Central Time on weekdays Qualifications • Prior experience as a Virtual Assistant or administrative support role • Strong written and verbal communication skills • Highly organized and reliable • Comfortable working independently • Able to handle confidential information professionally

I need someone to manage my inbox calendar and text me when things are urgent

Real Estate & Development company seeks a tech-savvy virtual assistant to handle admin support and marketing/social media tasks. Responsibilities: Calendar management emails CRM updates and file organization. Social media content creation (FB IG TikTok LinkedIn). Graphic design for flyers ads and property marketing. Bilingual client communication (English & Spanish). Qualifications: Fluent in English & Spanish. Strong IT skills; proficient in Canva/Adobe social media tools MS Office/Google Workspace. Organized detail-oriented independent. Real estate/admin experience a plus.