Contracts Jobs

Are you passionate about real estate and love the thrill of finding the perfect property? We're on the hunt for a Real Estate Lead Acquisition & CRM VA to join our team remotely. If you have a knack for discovering off-market gems and enjoy working with people we want to hear from you! As our go-to virtual assistant you'll play a vital role in our real estate operations. Your day-to-day tasks will include: Finding Off-Market Homes: Scour various channels to uncover hidden property opportunities. Managing CRM: Keep our customer relationship management system updated and organized. Handling Calls: Efficiently manage both inbound and outbound calls to maintain strong client relationships. Contract Management: Oversee and ensure the smooth processing of contracts. We're looking for someone who is experienced motivated and has a mid-level understanding of the real estate industry. While we don't specify tools your ability to adapt and learn new systems quickly is crucial. Our ideal candidate is: Detail-oriented and organized Excellent in communication Proactive with a can-do attitude Comfortable working independently in a remote environment If you're ready to dive into the exciting world of real estate and make a tangible impact apply today! We can't wait to welcome you to our friendly and dynamic team.

Join our dynamic real estate team as a Remote Administrative Assistant and play a pivotal role in supporting our agents and ensuring smooth operations. This mid-level position is perfect for someone who is detail-oriented highly organized and passionate about the real estate industry. The Administrative Assistant will be responsible for: Managing Property Listings: Ensure all sales and rental listings are accurate up-to-date and compliant with regulations to help agents present properties effectively to clients. Scheduling and Coordination: Organize appointments and arrange travel for agents and clients to optimize time and property exposure. Document and Contract Management: Prepare process and file contracts lease agreements and other documents while ensuring compliance with local state and federal laws. Financial Administration: Handle invoicing rent collection and budgeting for property maintenance or repairs. Client and Vendor Communication: Act as a point of contact for tenants landlords and service providers to address inquiries resolve issues and coordinate maintenance or repairs. Market Research and Reporting: Conduct research to assist agents with pricing strategies market trends and competitive analysis. Office and Database Management: Maintain organized office systems databases and client records to ensure information is secure and easily accessible. Marketing Support: Assist with marketing efforts including preparing promotional materials managing social media and updating websites. We are seeking a candidate with a strong background in administrative support preferably within the real estate industry. You must have excellent communication skills the ability to multitask and a proactive approach to problem-solving. This remote role offers the flexibility to work from anywhere while supporting a high-performing team.

Join our dynamic team as an Expert Contract Closer in the healthcare industry. We are seeking a highly skilled professional with a proven track record in cold calling and closing contracts. This remote role focuses on securing DOT contracts and managing background screening processes. As a key player in our team you will leverage your expert communication skills to engage with companies building relationships that lead to successful contract closures. Conduct cold calls to potential clients in the healthcare sector. Secure DOT contracts and ensure compliance with industry standards. Manage and oversee background screening processes. Collaborate with internal teams to streamline contract management. The ideal candidate will possess: Extensive experience in contract negotiation and closing. Exceptional verbal and written communication skills. Strong understanding of the healthcare industry and DOT regulations. Ability to work independently in a remote setting demonstrating self-motivation and initiative. Embrace the opportunity to make a significant impact in the healthcare sector by joining our team. If you have the expertise and drive to excel in a remote environment we encourage you to apply.

Join CNC Empire Care Agency as a Business Development Specialist where you'll play a pivotal role in driving growth and expanding our client base in the dynamic care industry. We are seeking a motivated professional with a keen understanding of business development within the healthcare sector particularly in engaging with HSE departments nursing homes hospitals and other care facilities. As a Business Development Specialist your key responsibilities will include: Identifying and contacting potential clients including HSE departments nursing homes hospitals care facilities and private clients. Generating leads through phone calls emails LinkedIn and online research. Arranging meetings presenting CNC Empire Care Agency's services and following up on proposals. Building and nurturing relationships with referral partners and decision-makers to secure care and staffing contracts. Updating the CRM tracking leads preparing weekly sales reports and reporting progress to management. The ideal candidate will have experience in business development particularly within the healthcare or care industry and will be proficient in using Microsoft Office Google Workspace HubSpot CRM LinkedIn Canva Zoom and Microsoft Teams . This mid-level role requires excellent communication skills a proactive approach to lead generation and the ability to build lasting professional relationships. If you are ready to contribute to our mission of providing exceptional care services and have a passion for business growth we invite you to apply.

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

Join our dynamic IT services company as an Expert Finance Operations Specialist where your expertise in Accounts Receivable (AR) Accounts Payable (AP) bookkeeping and accounting will be invaluable. We are seeking a detail-oriented professional who thrives in a remote work setting and excels in managing complex financial operations. Key Responsibilities: Accounts Payable (AP): Own the end-to-end AP process for vendors ensuring accuracy from invoice receipt to payment. Validate invoices against contracts maintain vendor data and manage international payments. Accounts Receivable (AR): Oversee the generation and tracking of customer invoices monitor receivables and support revenue recognition aligned to contract terms. Cash Flow Reporting: Produce monthly reports maintain forecasts and provide critical insights on cash flow trends to the CEO. Finance Data Management: Maintain structured records coordinate month-end close and ensure data integrity for fast and auditable reporting. Germany Statutory Compliance: Ensure compliance with German financial regulations manage VAT filings and support statutory financial statements preparation. Skills and Experience: Proven expertise in AR AP bookkeeping and accounting within the IT services industry. Experience managing multi-currency transactions and international vendor payments. Strong understanding of German statutory compliance including HGB VAT and trade tax. Proficiency in maintaining financial data systems and coordinating with external accountants. Ability to work independently and communicate effectively in a remote team environment. We offer a collaborative and innovative work culture where your contributions are valued and recognized. If you are an expert in finance operations looking for a challenging and rewarding remote role we want to hear from you!

Are you ready to dive into the fast-paced world of real estate with a role that keeps you on your toes? We are seeking an energetic and ambitious Executive Assistant & Deal Analyst to join our team. In this entry-level role you'll be at the heart of our operations providing essential support to our executives and ensuring seamless communication with clients. Your day-to-day will be a whirlwind of activity where you will: Manage communications: Handle phone calls and emails with precision and professionalism. Be the right hand: Act as a personal assistant to senior executives coordinating schedules and managing tasks. Facilitate deals: Engage with clients ensuring contracts are signed and agreements are in place swiftly. While specific tools aren't specified your ability to adapt and learn quickly is crucial. A knack for multitasking and a hustle mentality will set you apart. If you're eager to jumpstart your career in real estate and thrive in a bustling environment we want to hear from you!

Join our dynamic Independent Sales Agency as a Bilingual Virtual Assistant ! We are seeking a talented individual from Columbia with strong English skills and a neutral accent to support our team with various administrative tasks. This is a remote mid-level position where you will play a crucial role in our sales operations particularly in our vending machine and metal building sales contracts. Your main responsibilities will include: Performing data entry by compiling information into spreadsheets and inputting necessary data into ZohoForms and ZohoCRM. Sending follow-up emails and conducting phone calls/texts to set up appointments from contacts I provide for company presentations. Organizing communications ensuring emails and leads are managed efficiently to prevent any potential slip-ups. To excel in this role you should have: Proficiency in Word Excel and PowerPoint . A willingness to learn and work with our CRM system Zoho . Excellent organizational skills and attention to detail. Strong English communication skills with a neutral accent. We offer a friendly and casual work environment where you can thrive and make a significant impact. If you're ready to bring your skills and enthusiasm to our team we would love to hear from you!

TASKS: Manage and maintain property listings on various real estate portals ensuring accuracy and compelling descriptions to attract potential clients. Schedule and coordinate property viewings ensuring smooth logistics and providing pre-viewing information to both clients and agents. Prepare and disseminate marketing materials including brochures flyers and email campaigns highlighting property features and benefits to targeted audiences. Handle client communication responding promptly to inquiries via phone email and chat providing exceptional customer service and building strong relationships. Assist in the preparation of offers contracts and other legal documents ensuring accuracy and compliance with Dubai real estate regulations. Manage and update CRM systems ensuring all client data interactions and property details are accurately recorded and easily accessible. Oversee social media presence creating engaging content and managing online campaigns to promote properties and attract potential clients. Provide administrative support to the real estate agent handling tasks such as expense reports travel arrangements and calendar management to streamline operations. Whats App hidden Email Outreach Inventory Management Brochure Creation Database Management Document Management Receipt Preparation REQUIREMENTS: Strong proficiency in English both written and spoken with excellent communication and interpersonal skills. Familiarity with real estate listing platforms (e.g. Bayut Dubizzle) and social media marketing tools for effective property promotion. Exceptional attention to detail accuracy and a strong work ethic ensuring the delivery of high-quality work and client satisfaction. Ability to maintain confidentiality and handle sensitive information with discretion exhibiting professionalism and integrity. Demonstrated ability to work independently manage multiple tasks and meet deadlines in a fast-paced environment showcasing strong organizational skills. WORKING TIMES ARE DUBAI UAE TIME MUST BE FLEXIBLE IN WORKING HOURS JOB IS REMOTE ONLINE

Looking for a Virtual Assistant with excellent written and verbal communication skills and available to work in the US time zone. Need to be really good at handling calls and quick follow ups customer supports has good experience with lead generation + cold calling. Rest will basic VA tasks like document management CRM email handling data entry sending quotes and follow ups to prospects and customers and very good with all the MS office and Google workspace tools. Roles & Responsibilities: Administrative Responsibilities Email inbox management & follow-ups Calendar scheduling & meeting coordination Data entry & CRM updates Document preparation (contracts proposals invoices) File organization (Google Drive / Dropbox) Sales & Lead Generation Support Cold calling / warm follow-ups (scripts provided) Lead scraping & list building CRM pipeline updates (Salesforce HubSpot Zoho etc.) Sending quotes reminders and payment follow-ups Tracking deposits balances and deal status Customer Support Responding to customer inquiries (email WhatsApp chat) Appointment confirmations & reschedules Post-install / post-sale follow-ups Handling basic complaints & escalation routing Additional Info: Client is based in the US This position is full time role Mon- Fri Job timing will be 8 am - 4 pm CST * Anyone who is serious and comfortable to work in this time zone can apply** no fake or bogus inquiries please.