Detail-Oriented Administrative Assistant - Remote

Join our dynamic team as a Detail-Oriented Administrative Assistant in the inspections and consulting industry. This remote role is perfect for an organized individual eager to support our operations by managing communication and scheduling critical inspections. Your primary responsibilities will include: Daily Reports and Procore Management: Prepare comprehensive daily reports using field notes, photos, and voice messages. You'll also upload these documents into Procore, ensuring project records and logs are meticulously maintained. Email Management and Communication: Monitor and respond to routine emails, draft correspondence with various stakeholders such as contractors, testing agencies, architects, and clients, and follow up on outstanding items while maintaining thorough communication records. Inspection Scheduling and Coordination: Coordinate and schedule inspections with laboratories, special inspectors, and contractors. You will also handle inspection requests and confirmations, track upcoming inspections, and maintain an organized inspection calendar. Tools: Proficiency with Gmail is required to efficiently manage communications. This entry-level position is suited for someone who thrives in a detail-oriented and technical environment, ready to take on the challenges of a remote administrative role. If you have a keen eye for detail and exceptional organizational skills, we encourage you to apply and become an integral part of our team.