Meeting Management Jobs

Join our dynamic consulting team as a Mid-Level Virtual Assistant where your expertise will play a crucial role in enhancing our client engagement and organizational efficiency. We are seeking a highly organized professional who excels in communication and has a knack for managing multiple tasks effortlessly. As a part of our team you will be responsible for: Conducting outbound calls to clients and partners ensuring clear and effective communication. Performing timely follow-ups to maintain strong client relationships and ensure satisfaction. Setting and managing reminders to keep the team on track with deadlines and important meetings. To excel in this role you should have a solid understanding of basic digital tools and technologies. We are looking for someone with: Proven experience as a virtual assistant or in a similar role within the consulting industry. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Our ideal candidate is a proactive individual who thrives in a remote work environment and can manage their tasks independently while contributing to the team's success. If you are ready to bring your skills to our consulting firm and make a meaningful impact we invite you to apply.

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN ADMIN MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing exterior cleaning home services company based in Florida. We're scaling aggressively and need someone detail-obsessed to run the administrative and financial backbone of the business. This isn't just a short term gig position we are looking to fill we are shooting to be the fastest growing company in our industry and need the best of the best A Player talent to be apart of the team given the growth rate of the company there is vast amounts of growth potential for this position as well. This role works closely under our Operations Manager and is a critical second seat in our back office - not a lesser role just a different lane. If you're precise financially minded and love clean systems more than you love chaos this is your job. WHAT YOU'LL OWN: - Running payroll - Bookkeeping and financial record-keeping in QuickBooks - Making sure every client profile in our CRM is set up correctly and completely - Making sure every job is marked/logged correctly (completed invoiced paid etc.) - General financial organization and reporting support - Personal assistant tasks for the owner as needed (scheduling research misc. admin support) THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You'll be communicating with our team and occasionally clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - QuickBooks experience required. You must have real hands-on experience running payroll and bookkeeping inside QuickBooks. This is not optional - if you haven't used QuickBooks specifically please don't apply. - CRM experience preferred. Experience keeping client records and job records clean and accurate inside a CRM (home services industry a plus but not required). - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. - Detail-obsessed and organized. This role lives and dies by accuracy. If a client profile is wrong or a job is marked incorrectly it creates real problems downstream. We need someone who catches their own mistakes before anyone else has to. - Proactive not reactive. If you see something off in the books in the CRM or in a client account we want you to flag it or fix it - not wait to be told. - Reliable internet a quiet workspace and a real computer. No exceptions. WHAT WE OFFER: - $690-$1 560/month (approx. $4-9/hr) depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with our Operations Manager and the owner - A stable structured role where your accuracy and reliability are genuinely valued --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with our financials. 1. Your application subject/first line must read exactly: ADMIN MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe your experience with QuickBooks - specifically what did you handle (payroll invoicing reconciliation reporting etc.)? - Tell me about a time you caught a mistake (yours or someone else's) before it became a bigger problem. What did you do? - What does accuracy mean to you in a job like this in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word PRECISE so I know you actually read the whole post.

Join our dynamic team as a Remote Personal Assistant in the residential home cleaning industry. We are seeking a proactive individual to assist in setting up our business operations focusing on managing CRM systems handling incoming sales leads and coordinating schedules for our cleaning staff. This entry-level position is perfect for someone looking to start their career in a corporate and professional environment. As a Personal Assistant you will play a crucial role in establishing efficient processes and ensuring smooth daily operations. Your primary responsibilities will include: Setting up and managing CRM systems to maintain client relationships. Handling incoming sales leads and inquiries with a professional and timely approach. Coordinating and scheduling cleaning appointments for our team. Providing general administrative support as needed to streamline business operations. While the specific tools and systems are yet to be determined your ability to adapt and learn quickly will be essential. We are looking for candidates who possess: Strong organizational skills and attention to detail. Excellent communication skills both written and verbal. A proactive approach to problem-solving and process improvement. The ability to work independently and manage time effectively in a remote setting. This is an exciting opportunity to be a part of a growing business from the ground up. If you are eager to contribute to our success and build your career in a supportive and professional environment we encourage you to apply.

Join our dynamic financial counseling team as a Mid-Level Personal Assistant where you will play a pivotal role in supporting our operations and client engagement activities. This is an excellent opportunity for professionals with a knack for organization marketing and administrative tasks to thrive in a corporate environment. Your primary responsibilities will include: Assisting in the development and execution of marketing strategies to enhance client outreach and engagement. Handling and filing important financial forms and documents with precision and confidentiality. Utilizing Microsoft tools to streamline daily tasks and ensure efficient communication. Coordinating with internal teams to facilitate smooth workflow processes. The ideal candidate will possess: Mid-level experience as a personal assistant or in a similar administrative role preferably within the financial sector. Strong proficiency in Microsoft Office Suite including Word Excel and PowerPoint. Excellent organizational and communication skills with an eye for detail. A proactive approach to problem-solving and the ability to work independently in a remote setting. We offer a professional and collaborative remote work environment where your contributions will directly impact our clients' financial well-being. If you are ready to leverage your skills in a supportive team we encourage you to apply.

Are you passionate about education and looking to kickstart your career as a Virtual Assistant? We are seeking a friendly and motivated individual to join our team and support our school's administrative needs. This entry-level position is perfect for someone who is organized detail-oriented and eager to learn. As a Virtual Assistant you'll play a crucial role in keeping our school's administrative tasks running smoothly. Your responsibilities will include: Administrating paperwork: Assist with the organization and management of school documents. Grant Writing: Support the team with researching and drafting grant proposals. Administration filing: Maintain and update filing systems to ensure easy access to important records. While specific tools are not required familiarity with basic office software and a willingness to learn new applications will be beneficial. We're looking for someone who is: Excited to work in the education industry. Comfortable working remotely and managing their own time efficiently. A proactive communicator who can collaborate well with a team. If you're ready to start your journey in the education sector and make a difference we'd love to hear from you! Join us in supporting our school's mission and growing your skills along the way.

We're on the lookout for a Personal Secretary & Assistant to support a vibrant investor and entrepreneur in the fast-paced world of ecommerce and investments. This is a remote mid-level role perfect for someone who thrives in a dynamic environment and enjoys a mix of secretarial and administrative duties. In this role you'll be the right-hand person ensuring everything from scheduling to communications flows seamlessly. You'll play a vital part in managing daily operations allowing our investor to focus on what they do best. Manage and organize calendars meetings and appointments ensuring no detail is overlooked. Coordinate travel arrangements and logistics for smooth and stress-free trips. Handle correspondence and communications acting as a professional and friendly point of contact. Prepare and edit documents as needed ensuring accuracy and professionalism. Assist with project management tasks keeping timelines and deliverables on track. We're looking for someone with: Proven experience in a similar secretarial or administrative role. Exceptional organizational skills and attention to detail. Strong communication abilities both written and verbal. Flexibility and adaptability to handle changing priorities. Familiarity with common office software and tools. If you're ready to bring your organizational flair to a role that offers variety and the chance to work with a dynamic professional we'd love to hear from you. Apply today and take the next step in your career.

Are you a fast-paced detail-oriented professional ready to make a significant impact in the e-commerce world? We are seeking a mid-level Personal Assistant to join our dynamic team and help our leadership prevent burnout cut decision fatigue and focus on high-impact tasks. In this role you'll play a crucial part in streamlining operations and ensuring our team stays on top of their game. Your ability to thrive in a hustle-driven environment will be key as you support our leaders in maximizing their productivity and efficiency. Assist in managing daily schedules prioritizing tasks and coordinating meetings to ensure seamless workflow. Implement strategies to reduce decision fatigue and enhance focus on strategic initiatives. Handle a variety of administrative tasks including email management document preparation and research. Leverage your expertise with MacBook tools to optimize productivity and communication. To excel in this role you should have a proven track record as a personal assistant exceptional organizational skills and a knack for anticipating needs. Your proactive approach and ability to thrive in a fast-paced environment will be essential. If you're ready to be a key player in a thriving e-commerce company and help our leaders focus on what truly matters we want to hear from you!

Special Assistant to the Founder - AI-Native (Remote Part-Time to Full-Time) Starts 4 hrs/day at $500-750/mo scaling to full-time ($1 000-1 500/mo) as the role grows | Long-term | Direct to owner I run a maritime consulting and brokerage firm serving government contractors built on an AI-first stack (Claude automated market intelligence custom scanners). I'm looking for a sharp resourceful right hand - someone who works through AI daily and thrives on problems that don't come with instructions. What you'll own: The machine. Run research and daily tasks through Claude on your own seat triage automated scanner output and leave a morning handoff note: what ran what's flagged what needs my decision - with your recommendation. The follow-through. Every open thread - emails pending documents stale deals - has a next action and a date. Nothing slips. The improvements. Keep a friction log send a short Friday memo (top 3 fixes ranked by impact) and propose automation for anything done manually more than a few times - including my own work. Part of this job is watching how I operate spotting what I do repeatedly and turning it into systems: documented workflows automations and processes that run without either of us touching them. Push back when you think I'm wrong - I value judgment over agreement. Much of what lands on your desk will be half-formed: figure out why this went quiet something's off in this data. If that sounds energizing rather than stressful we'll get along well. You: experienced with AI tools beyond casual use (Claude a strong plus - show me something you've built or run with it) an exceptionally clear writer organized and comfortable working async with real autonomy. Camera-on standups at handoff. Process: short async Q&A → paid trial task ($50 ~3 hrs) → paid 30-day trial at 4 hrs/day → long-term. Hours and pay scale up (typically from 60-90 days) as the work you surface justifies it - your weekly improvement memos are the case for your own expansion. To apply include the word deadreckoning in your first line plus three sentences on the most interesting problem you've solved - with AI or without.

We are hiring a Virtual Assistant to support our business with Virtual Assistant Virtual Assistant and Virtual Assistant. Responsibilities: Assist with daily tasks related to Virtual Assistant Support Virtual Assistant tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Virtual Assistant and/or Virtual Assistant Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic consultancy firm as an Executive Assistant to our founder. We are seeking a seasoned professional who excels in organization communication and proactive problem-solving. This remote role demands a high level of autonomy attention to detail and the ability to manage multiple priorities seamlessly. As the Executive Assistant you will play a crucial role in ensuring the founder's day-to-day operations run smoothly allowing them to focus on strategic initiatives. Your responsibilities will include: Managing the founder's calendar scheduling meetings arranging travel and following up on inbox communications efficiently. Coordinating projects by tracking deadlines maintaining action lists and ensuring priorities are on schedule. Preparing and organizing presentations proposals and business documents using existing templates. Handling lead follow-up updating the CRM and managing client communications to ensure no opportunity is missed. Improving systems and administrative processes to increase efficiency and free up the founder's time for strategic work. The ideal candidate will have expertise with tools such as Google Workspace (Docs Sheets Drive Calendar) Microsoft Office (Word PowerPoint Excel) Canva project management software like Trello/Asana/ClickUp/M hidden and communication platforms such as Zoom and Microsoft Teams . Experience with ChatGPT/AI tools and cloud storage services like Dropbox or Google Drive is essential. If you are an expert-level assistant with a corporate background and a passion for enhancing productivity we invite you to apply and be part of our innovative team. We're looking for someone who enjoys bringing structure to a growing business and wants to build long-term with us. This is more than an administrative role we're looking for someone who can take ownership think proactively and grow alongside the company.