Digital Photos from AI and emails.

Virtual Assistant - Close & Coat

(Real Estate Paint Vision + Outreach)

Role summary We're hiring a detail-driven Virtual Assistant to support Close & Coat, a service that helps high-end home buyers and listing agents visualize fresh paint options (photorealistic renderings) and quickly understand pricing/scheduling for a full paint refresh. You'll identify target listings, create visuals, prepare personalized outreach details, and keep our open-house calendar organized.

Key responsibilities

1. 1.Listing research + lead identification

• Search active real estate listings (primarily Boulder County) and flag homes with dated/poor paint aesthetics that would benefit from a paint refresh and/or popcorn ceiling removal.
• Prioritize homes listed over $1.5M.
• Capture listing URL, address, price, agent name/brokerage, and key notes (rooms/colors that need help)

2. Photorealistic paint markups

• Generate photorealistic before/after paint renderings from listing photos.
• Follow a provided prompt framework (training + prompt templates will be supplied).
• Produce a clean set of deliverables per listing (e.g., 2-4 images, labeled by room).

3. Personalization + spreadsheet data entry

• Write three personalized sentences per listing (agent + property specific) for outreach.
• Enter/maintain agent contact info and listing details in a structured spreadsheet (accuracy matters).
• Keep consistent formatting, naming conventions, and notes so the outreach system can run smoothly.

4. Open house tracking + calendar scheduling

• Track open houses for target listings (poor paint aesthetics, >$1.5M, Boulder County).
• Create calendar invites for Leah with:
• Address + time window
• Listing link
• Key talking points
• Notes on paint opportunities (ex: "builder beige throughout," "yellowed ceilings," "popcorn in main level," etc.)

5. Estimate support (training provided)

• Using a provided estimating bot/tool and rules, generate a draft paint remodel estimate for each target listing (full interior repaint; add popcorn ceiling removal when applicable).
• Ensure notes are complete and assumptions are clear.

Bonus compensation

$30 bonus for every Close & Coat signup that comes from leads you sourced and processed (tracked in our system).

Skills & traits we're looking for

• Strong research skills (Zillow/Redfin/Realtor dot com comfort is a plus)
• Great written English (short, natural personalization - no spammy tone)
• Comfortable with AI tools and following prompt templates
• Extremely organized: spreadsheets, naming files, clean notes
• Reliable follow-through and fast communication

Time & tools

• Part-time to start (flexible hours; priority is consistency and accuracy)
• You'll need a computer, strong internet, and comfort with Google Sheets + Google Calendar + ChatGPT
• Training, prompts, templates, and examples will be provided