Excel Jobs

Hi there! I'm looking for a dedicated Virtual Assistant to join our team at Sadou. As our business grows we need someone who can help us stay organized and on top of our daily tasks. If you're someone who loves keeping things running smoothly we'd love to hear from you. What you'll do: Manage and organize our email inbox ensuring important messages are prioritized and addressed promptly. Schedule and coordinate meetings calls and appointments to keep our calendar up-to-date. Assist with general administrative tasks including data entry and file organization. Provide support on various projects by gathering information and preparing documents as needed. Handle routine communications with clients and partners ensuring professionalism and timely responses. What we're looking for: Proven experience as a virtual assistant or in a similar role. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficient in email management and familiar with productivity tools. If this sounds like you we'd love for you to apply or reach out for more details!

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

I'm Freyla Ada-ol and I'm looking for a reliable Virtual Assistant to help streamline some of my daily tasks. With a growing business I need someone who can assist me in staying organized and efficient especially when it comes to handling communications and gathering information. What you'll do: Manage my inbox by organizing and prioritizing emails to ensure timely responses. Respond to routine emails on my behalf maintaining a professional tone and building positive relationships. Conduct web searches to gather necessary information for various projects and report back with concise summaries. Maintain a clean and orderly digital filing system for easy retrieval of important correspondence. What we're looking for: Excellent email management skills with a keen eye for detail. Strong ability to conduct efficient web searches and summarize findings. Proactive and organized capable of multitasking and prioritizing tasks. Professional communication skills to represent me effectively. If this sounds like a good fit for you I'd love to hear from you. Please apply or send a message!

Join our dynamic IT services company as an Expert Finance Operations Specialist where your expertise in Accounts Receivable (AR) Accounts Payable (AP) bookkeeping and accounting will be invaluable. We are seeking a detail-oriented professional who thrives in a remote work setting and excels in managing complex financial operations. Key Responsibilities: Accounts Payable (AP): Own the end-to-end AP process for vendors ensuring accuracy from invoice receipt to payment. Validate invoices against contracts maintain vendor data and manage international payments. Accounts Receivable (AR): Oversee the generation and tracking of customer invoices monitor receivables and support revenue recognition aligned to contract terms. Cash Flow Reporting: Produce monthly reports maintain forecasts and provide critical insights on cash flow trends to the CEO. Finance Data Management: Maintain structured records coordinate month-end close and ensure data integrity for fast and auditable reporting. Germany Statutory Compliance: Ensure compliance with German financial regulations manage VAT filings and support statutory financial statements preparation. Skills and Experience: Proven expertise in AR AP bookkeeping and accounting within the IT services industry. Experience managing multi-currency transactions and international vendor payments. Strong understanding of German statutory compliance including HGB VAT and trade tax. Proficiency in maintaining financial data systems and coordinating with external accountants. Ability to work independently and communicate effectively in a remote team environment. We offer a collaborative and innovative work culture where your contributions are valued and recognized. If you are an expert in finance operations looking for a challenging and rewarding remote role we want to hear from you!

I'm Caroline Orem and I'm looking for a dedicated Customer Support professional to join my team. As our business grows we need someone passionate about helping customers and ensuring they have a fantastic experience with our services. What you'll do: Respond to customer inquiries promptly and professionally via email and chat. Assist customers with order tracking returns and product information. Resolve customer issues by coordinating with other team members as needed. Maintain detailed records of customer interactions and feedback. Proactively identify opportunities to improve our customer service processes. What we're looking for: Excellent communication skills and a friendly demeanor. Proven experience in customer support or service roles. Ability to problem-solve and think on your feet. Strong organizational skills and attention to detail. If you're passionate about helping people and eager to make a difference I'd love to hear from you!

I'm Virginia Cuberos and I'm in search of a dedicated Admin to help streamline my day-to-day operations. As my business grows I need someone who can manage the administrative tasks efficiently and keep everything running smoothly. What you'll do: Provide comprehensive administrative support to ensure all operations are efficient and effective. Manage and organize documents using Word to maintain clear and accessible records. Handle general office tasks such as scheduling appointments responding to emails and managing my calendar. Assist in preparing reports and presentations to support ongoing projects. Coordinate with other team members to ensure seamless communication and workflow. What we're looking for: Proven experience in administrative support with a keen attention to detail. Proficiency in Word and other office productivity tools. Excellent organizational and multitasking abilities. Strong communication skills both written and verbal. If this sounds like you I'd love to hear from you. Please apply or message me directly!

We're looking for a proactive VP of Backend Operations & CRM Systems to support a high-performing service business by maintaining accurate data flow across HubSpot CallRail RingCentral Arrivy Vendo and Webflow. This role is ideal for someone who is organized systems-minded comfortable troubleshooting platform issues and able to help leadership pull accurate reports on leads appointments and revenue by source. This is not a strategy role. The focus is on backend operations data accuracy CRM cleanup reporting support and workflow efficiency. CRM Reporting & Data Management | Review and clean up HubSpot data to ensure leads appointments deals and revenue are accurately tracked. | Help build and maintain HubSpot reports that leadership can easily pull and trust. | Check that data from CallRail web forms Vendo and Arrivy maps correctly into HubSpot. | Identify missing duplicate or inconsistent lead source data and help correct it. | Maintain clean deal records contact records and source attribution where needed. CallRail RingCentral & Source Attribution Support | Review CallRail tracking numbers and confirm they are assigned to the correct lead sources such as Google Ads LSA organic referral or outbound campaigns. | Help clean up source attribution issues where outbound calls are incorrectly tagged under sales reps rather than the proper source categories. | Support workflow improvements between CallRail and RingCentral to reduce platform-switching friction for the call center team. | Document issues patterns and recommended fixes clearly. Platform & Workflow Support | Review the flow of information from HubSpot to Arrivy Vendo and back to HubSpot. | Help troubleshoot minor system issues and coordinate with platform support teams when needed. | Assist with routine Webflow content updates and minor website maintenance. | Clearly document processes updates and recurring tasks so the team has reliable SOPs. Admin & Communication Support | Communicate clearly with the client team members and vendor/platform support teams. | Provide regular updates on progress blockers and completed tasks. | Use AI tools responsibly to improve documentation reporting and written communication. | Maintain organized records task lists and process guides. Who We're Looking For The ideal candidate is highly organized analytical and comfortable working across multiple systems. You do not need to be a developer but you should be confident in learning platforms checking integrations and spotting data inconsistencies. You may be a great fit if you: | Have strong English communication skills especially in written updates and documentation. | Are detail-oriented and can spot inconsistencies in data reports workflows and CRM records. | Are tech-savvy and comfortable learning tools like HubSpot CallRail RingCentral Arrivy Vendo and Webflow. | Have experience with CRM management reporting lead tracking or sales operations support. | Can follow instructions carefully while also thinking ahead and identifying potential issues. | Are proactive resourceful and willing to explore possible solutions before escalating. | Can communicate blockers clearly and ask thoughtful questions when context is missing. | Are comfortable working in a backend support role with limited customer-facing responsibilities. | Can maintain confidentiality when handling client customer sales and revenue-related data. Experience with any of the following is a plus: | HubSpot CRM pipelines properties workflows reports or dashboards | CallRail tracking numbers call source attribution or lead source cleanup | RingCentral or other VoIP/call center platforms | Webflow content updates or website maintenance | Sales operations marketing operations or CRM administration | Process documentation SOP creation or backend operations support | Google Sheets Excel or reporting/data cleanup tasks Why You'll Love Working with us | Paid holidays & PTO | HMO (after 1st year) | Family Medical Incentive | PAG-IBIG & referral incentives | Weekends off | Free learning sessions & fun company events | Supportive growth-driven remote community Let's Get to Know You: Please include your answers to the following in your application: 1. In one paragraph tell us about yourself. 2. What are your key strengths that would help you excel in this role? 3. What challenges do you foresee in this role? Apply now!

Join CNC Medical Supplies as a Business Development & Sales Representative where you'll play a pivotal role in expanding our reach within the healthcare industry. This remote position offers an opportunity to connect with healthcare facilities and drive our mission of providing top-notch medical supplies. Key Responsibilities: Sales & Business Development (60%): Expand our client base by visiting hospitals clinics pharmacies nursing homes and other healthcare facilities. Introduce our products generate new sales opportunities follow up on quotations and orders and nurture long-term client relationships. Customer Service & Administration (25%): Handle inquiries via WhatsApp email and phone. Prepare quotations and invoices process orders maintain customer records and ensure timely follow-up on payments and deliveries. Provide weekly business reports. Tenders & Procurement (15%): Monitor government and private healthcare tenders assist with tender submissions register the company with procurement platforms identify upcoming supply opportunities and maintain compliance documents and supplier registrations. Experience Level: Mid-Level We are looking for a professional with a proven track record in sales and business development within the medical supplies industry. The ideal candidate will possess excellent communication skills strong organizational abilities and a proactive approach to building and maintaining client relationships. Embrace the opportunity to work remotely while making a significant impact in the healthcare sector. Apply today to join our dynamic team at CNC Medical Supplies.

Join our dynamic SaaS company as a Mid-Level Executive Assistant where your technical acumen and detail-oriented nature will support our leadership team and enhance our customer interactions. We are seeking a professional who thrives in a fast-paced remote environment and is passionate about optimizing executive productivity. As an Executive Assistant you will be a pivotal part of our operations ensuring seamless communication and scheduling while providing exceptional customer support. Your role will involve: Email Management: Efficiently manage and prioritize the executive's inbox ensuring timely responses and identifying urgent matters. Calendar Management: Organize and coordinate meetings appointments and travel arrangements to optimize the executive's schedule. Customer Support: Provide high-quality assistance to our customers addressing inquiries and ensuring a positive experience. We are looking for a candidate with: Proven Experience: At least 3-5 years as an executive assistant preferably within the SaaS industry. Technical Proficiency: Strong understanding of digital tools and platforms commonly used in SaaS environments. Excellent Communication Skills: Both written and verbal with an ability to convey information clearly and professionally. Strong Organizational Skills: Ability to multitask prioritize and manage time effectively in a remote setting. Embrace the flexibility of a remote role while contributing to a team that values innovation and efficiency. If you are ready to bring your skills to a leading SaaS company we encourage you to apply and become a part of our mission to deliver exceptional service and solutions.

Join our dynamic legal team as a Receptionist and be the friendly face (or voice!) our clients first meet. This entry-level position is perfect for someone who loves interacting with people and wants to dive into the legal industry from the comfort of their home. As our Receptionist you'll be the vital link connecting clients to our sales team. You'll ensure that every client feels valued and understood making their journey with us seamless from the start. Daily Responsibilities : Welcome and connect clients with our dedicated sales team. Assist clients in completing necessary forms ensuring all information is accurate and complete. Communicate effectively with team members via Slack. What You'll Need : Excellent communication and interpersonal skills. Proficiency with Slack for team collaboration. A friendly and approachable demeanor. Attention to detail for accurate form completion. We're looking for someone who thrives in a casual friendly work environment and is eager to grow their career in the legal field. If you're ready to make a difference in our clients' experiences we'd love to hear from you!