Operations Assistant Jobs

*** PREFER LATIN AMERICAN REGION Talent - All other regions will be automatically archived. *** Join our dynamic team as an Expert Bilingual Operations Assistant providing on-demand support for our thriving tutoring and home cleaning businesses. We are seeking a professional fluent in both English and Spanish to manage our multi-channel communication platforms and ensure smooth daily operations. As a pivotal team member you will: Monitor and manage incoming live phone calls SMS text messages and email queues ensuring prompt responses for both our residential cleaning and tutoring services. Coordinate workforce dispatch and morning staff routing during cleaning service launches and manage administrative shift coverage for over 15 remote and on-site tutors during peak hours. Drive social media marketing by planning scheduling and publishing engaging content across Facebook Instagram and TikTok. Actively engage with potential clients through direct messages to convert leads. Serve as a liaison to streamline administrative processes by independently resolving routine scheduling or customer service issues and compiling daily reports on high-priority operational challenges. To excel in this role you should have expertise in using Bubble Salesforce Twilio Meta Business Suite Canva and TikTok/Instagram video editors . If you are a proactive problem-solver with exceptional communication skills and a knack for multitasking we would love to hear from you. Join us in delivering exceptional service and operational excellence from anywhere! ⚠️ CRITICAL CONTRACT TERMS & APPLICATION INSTRUCTIONS ⚠️ 1. ACTIVE-HOURS ONLY STRUCTURE: This is a strictly fractional on-demand role. You will only bill for the exact minutes spent actively processing communications managing schedules or creating content. You must utilize the desktop platform time-tracker to log active diary entries (including activity percentages and randomized screenshots). We do not pay for idle time desk-waiting or passive on-call hours when queues are quiet. 2. MANDATORY AUDIO SCREENING: Text-only applications will be automatically archived. To apply you MUST attach a 60-second voice recording (using Vocaroo Loom or a platform audio attachment) reading the exact script below: ENGLISH SCRIPT : Hello thank you for calling. I can certainly help look into that scheduling issue and update your account details right away. Let me confirm the available times for our field team so we can get this resolved for you. SPANISH SCRIPT : Hola buenas tardes. Me estoy comunicando para confirmar los detalles de su horario de trabajo de hoy y asegurarme de que todo el equipo tenga la información correcta en el sistema. (Spend the remaining 30 seconds of the audio spontaneously explaining your experience managing phone/SMS queues or social media content.)

Join our dynamic team as a Digital Operations Assistant to support a leading influencer in managing and optimizing online tasks. This remote role is ideal for a detail-oriented professional with a technical edge ready to streamline communication and content management processes. As a Digital Operations Assistant you will: Communicate efficiently via WhatsApp maintaining seamless interaction with teams and ensuring timely responses. Organize digital assets by moving photos and videos into designated folders on Dropbox ensuring easy access and retrieval. Manage email communications by creating and scheduling emails as well as adding new contacts to Systeme.io directly from our website. The ideal candidate will bring a mid-level experience in digital operations with a proven ability to handle multiple tasks with precision. While specific tools are not mandated familiarity with communication apps and content management systems will be advantageous. Your technical acumen and attention to detail will be crucial in optimizing our influencer's online presence. Looking for part time 20 hours per week (possibly more hours in the future)

We are seeking a highly skilled and detail-oriented Expert Personal Assistant to join our dynamic team in the education sector. This remote role is pivotal in streamlining business operations and enhancing efficiency through cutting-edge technology solutions. If you are passionate about AI automation web development and social media management we want to hear from you! As an Expert Personal Assistant you will play a crucial role in maintaining seamless operations across various facets of our business. Your technical expertise and strategic mindset will be instrumental in driving innovation and ensuring our processes are at the forefront of the industry. Key Responsibilities: Design build and maintain AI-driven automations to optimize business workflows. Contribute to web development projects to enhance our online presence and user experience. Oversee business operations ensuring smooth and efficient processes. Manage and grow our social media platforms to increase engagement and brand visibility. Qualifications: Proven expertise in AI automation and business operations. Strong experience in web development with a keen eye for detail. Proficient in social media management and growth strategies. Exceptional organizational and communication skills. Ability to work independently and manage multiple tasks effectively. If you are a proactive problem solver with a passion for technology and education this is the perfect opportunity for you. Join us in shaping the future of our business operations and making a significant impact in the education industry.

Operations Virtual Assistant (Short-Term Rental Operations) Company: Holland Cleaning Location: Remote Employment Type: Part-Time (18-28 hours/week to start) Growth Opportunity: Full-Time + Leadership Potential Working Hours: Must be available during U.S. Central Time business hours including occasional evenings weekends and holidays. Join a Company That Sets the Standard At Holland Cleaning we don't just clean homes we help property owners deliver exceptional guest experiences. Our mission is simple: Deliver The Dutch Standard. That means reliability professionalism attention to detail clear communication and doing the job right the first time. We're growing quickly and are looking for someone who wants to grow with us not someone looking for just another VA job. If you're highly organized love solving problems enjoy helping people and take pride in creating order from chaos we'd love to meet you. About the Role This position is the operational heartbeat of our company. As our Operations Virtual Assistant you'll coordinate communication between property owners cleaners contractors and our management team to ensure every property is ready for the next guest. You'll be trusted to make decisions solve problems independently and keep operations running smoothly. Every day is different. Some days you'll schedule cleanings. Other days you'll solve last-minute issues communicate with clients review quality-control photos or help improve our internal systems. If you enjoy variety and thrive in fast-paced environments you'll love this role. What You'll Be Responsible For Operations & Scheduling Coordinate daily cleaning schedules. Assign jobs to cleaners based on availability and location. Monitor job progress throughout the day. Handle last-minute schedule changes. Coordinate emergency and same-day cleanings. Ensure every property is guest-ready before check-in. Help improve scheduling efficiency. Client Communication Respond professionally to property owners. Keep clients informed throughout the cleaning process. Answer questions promptly and accurately. Follow up on concerns or special requests. Build long-term relationships through excellent communication. Team Coordination Communicate daily with cleaners. Provide cleaners with property information and updates. Help troubleshoot issues in real time. Ensure everyone has the information they need to succeed. Support new team members during onboarding. Quality Control. Review cleaner-submitted photos. Verify completion of cleaning checklists. Report maintenance issues. Ensure company standards are consistently met. Track recurring quality issues and recommend improvements. Administrative Support. Organize company documents. Maintain spreadsheets and operational records. Update property information. Assist with onboarding paperwork. Help build and improve company processes. Perform additional administrative tasks as needed. Who We're Looking For You might be a great fit if you... Love staying organized. Notice small details others miss. Communicate clearly and professionally. Stay calm under pressure. Enjoy solving problems independently. Can prioritize multiple tasks without losing focus. Take ownership of your work. Learn quickly and adapt to change. Enjoy helping both customers and teammates succeed. Required Qualifications Excellent written and spoken English. Strong customer service skills. Outstanding organizational skills. Reliable high-speed internet. Quiet workspace. Computer or laptop. Ability to work during U.S. Central Time. Strong critical-thinking skills. Ability to multitask efficiently. High attention to detail. Professional demeanor. Self-motivated with minimal supervision. Preferred Experience Experience with any of the following is a plus: Virtual Assistance Airbnb or Short-Term Rentals Property Management Customer Service Scheduling & Dispatching Operations Coordination Google Workspace Google Sheets Slack WhatsApp Turno (formerly TurnoverBnB) TeamUp Don't worry if you don't have experience with every platform we're happy to train the right person. What Success Looks Like After your first few months you'll be someone the team can rely on to: Keep daily operations running smoothly. Resolve issues before they become problems. Build trust with clients. Support cleaners effectively. Improve workflows. Help maintain our reputation for exceptional service. Growth Opportunities We're not looking to fill a temporary position. We're looking for someone who wants to grow with us. As our company expands there will be opportunities to take on additional responsibilities and advance into leadership roles including shift Supervisor. If you're ambitious and enjoy building systems we'd love to invest in your growth. Compensation Competitive hourly pay based on experience skills and performance. Before You Apply We're looking for someone who is dependable proactive and committed to excellence. If you're someone who enjoys solving problems takes pride in your work and wants to build a long-term career with a growing company we'd love to hear from you.

Chapter One is looking for a sharp reliable Virtual Assistant to help with recruiting and executive/ops support . What you'll do Source and screen candidates (recruiting support) Coordinate interviews follow-ups and scheduling Handle admin tasks inbox/calendar support and light ops Be responsive during NY (EST) hours and available for occasional emergencies including weekends if something comes up What we're looking for Strong English Recruiting or hiring support experience Organized proactive and detail-oriented Comfortable with fast-paced startups and shifting priorities Logistics Remote Must align with NY EST hours Long-term opportunity with growth potential If this sounds like you apply with a brief voice note.

Join our fast-paced wholesale electronics and medical supply business as a Virtual Assistant ! We are on the hunt for a proactive and detail-oriented professional to manage incoming leads and source top deals on Apple products. This remote role is perfect for someone who thrives in a hustle-driven environment and is eager to make a significant impact. Key Responsibilities: Efficiently reply to incoming leads ensuring prompt and professional communication. Scour platforms like Facebook Marketplace and OfferUp to identify and secure the best deals on Apple products. Manage and organize customer interactions and data within our CRM system using GoHighLevel. Assist with various administrative tasks to support the smooth operation of our business. What We're Looking For: Mid-level experience as a Virtual Assistant or in a similar role preferably within the electronics or wholesale industry. Strong communication skills and the ability to respond quickly and effectively to leads. Proficiency in using GoHighLevel or similar CRM tools. Proven track record of sourcing deals and negotiating purchases online. Ability to adapt quickly prioritize tasks and work independently in a fast-paced environment. If you're ready to dive into a role that challenges you daily and rewards your hustle we'd love to hear from you!

Join our dynamic Group Benefits Insurance team as a Virtual Assistant where you'll play a crucial role in ensuring seamless administrative operations. We are seeking a detail-oriented professional to support our account management team remotely contributing to our mission of delivering exceptional service to our clients. As a valued member of our team your responsibilities will include: Data Entry: Accurately input and manage data within Microsoft Excel workbooks to maintain up-to-date records. Email and Calendar Management: Efficiently organize and coordinate emails and meetings using Microsoft Outlook to ensure smooth communication and scheduling. Team Collaboration: Work closely with team members to address and resolve various administrative tasks enhancing team productivity and client satisfaction. We are looking for candidates with the following skills and qualifications: Proven experience in a similar mid-level virtual assistant role ideally within the insurance industry. Proficient in Microsoft Excel and Outlook with the ability to quickly learn new systems and tools. Strong organizational and communication skills with a keen attention to detail. Ability to work independently and manage multiple tasks effectively in a remote setting. If you are a proactive professional who thrives in a corporate and professional environment we invite you to apply for this exciting opportunity to contribute to our team's success. We offer a supportive remote working environment where your expertise will be appreciated and your career can flourish.