Project Management Jobs

Join our dynamic team in the manufactured building sales industry as a Mid-Level Executive Assistant . We are seeking a detail-oriented professional adept at managing emails utilizing Odoo and executing social media marketing strategies. This remote role is perfect for a tech-savvy individual who thrives in a fast-paced environment and excels in organizational tasks. As our Executive Assistant you will play a critical role in maintaining seamless daily operations. Your responsibilities will include: Managing and maintaining daily activities using Odoo Rectifying and tracking company emails for efficient communication Organizing and upkeeping files and records to ensure easy accessibility Create and upkeep social media marketing efforts to enhance our online presence To succeed in this role you should have a strong technical background with experience in: Utilizing Odoo for daily operations Proficiency in MS365 for document management and communication Social media marketing techniques Effective email management skills We are looking for a proactive individual who can work independently with minimal supervision yet collaborate effectively with the team when required. If you are ready to bring your organizational skills and technical expertise to our company we would love to hear from you!

Join our dynamic real estate team as a Virtual Assistant where your organizational prowess and technical acumen will drive our success. We are seeking a mid-level professional to manage our schedules engage prospects through cold calling and liaise effectively on our behalf. If you are detail-oriented and thrive in a fast-paced remote environment we want to hear from you. Key Responsibilities: Efficiently manage and optimize daily schedules to ensure seamless operations. Initiate and conduct cold calls to potential clients presenting our real estate services with professionalism and confidence. Liaise with clients partners and team members to facilitate smooth communication and project management. Qualifications and Skills: Proven experience as a Virtual Assistant or in a similar role within the real estate industry. Exceptional organizational skills with a keen attention to detail. Strong communication skills and a persuasive phone presence. Ability to multitask and prioritize tasks effectively in a remote work setting. Familiarity with scheduling and communication tools to maintain productivity. Embrace the opportunity to make a significant impact in our real estate operations. Apply now to be part of a team that values precision technical expertise and proactive communication.

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2-3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

div :bg-bg-000/50 &_pre>div :border-0.5 &_pre>div :border-border-400 &_.ignore-pre-bg>div :bg-transparent &_.standard-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.standard-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 &_.progressive-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.progressive-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 > _* :min-w-0 gap-3 standard-markdown > Speed to Lead is a performance-driven appointment setting company. We turn inbound leads into booked qualified attended appointments - fast. Our model is simple: we only win when our clients win. We're looking for an Executive Operations Manager to run the day-to-day operations so our founder can focus on growth and strategy. This is not a traditional VA role. You will function as the operational backbone of the business - owning the CRM managing data integrity handling client reporting coordinating the setter team and ensuring nothing falls through the cracks. What You'll Own GHL pipeline and lead operations - ensuring leads move through stages correctly automations fire properly and no lead goes cold. Building and maintaining workflows managing contact tagging list segmentation and lead source tracking. Troubleshooting broken automations webhook failures and missed triggers. Aircall coordination - monitoring call activity ensuring setters are dialling according to schedule reviewing call logs and flagging missed follow-ups. Working with Aircall dashboards and integrations to maintain visibility on team performance and call quality. Reporting data entry and admin - maintaining clean accurate data across GHL and Google Sheets. Building daily and weekly performance reports covering dials connects bookings show rates and qualification rates. Preparing client-facing reports. Managing Xero data entry including invoicing and basic bookkeeping. Maintaining SOPs. Managing the founder's calendar inbox and priorities. Client communications and onboarding - handling routine client updates onboarding new clients into GHL (pipeline setup workflow configuration access provisioning lead source integrations via Zapier or webhooks) and escalating issues with context and recommended solutions. Team coordination and process enforcement - monitoring setter activity and adherence to SOPs flagging underperformance with data coordinating schedules and shift coverage and enforcing data entry standards across the team. Systems and process improvement - identifying bottlenecks building new automations in GHL evaluating tools and integrations and owning all operational documentation. Who You Are You have hands-on experience with GoHighLevel - pipelines workflows automations reporting and contact management. This is non-negotiable. You understand Aircall - call logging dashboards integrations and how a phone-based sales operation runs. You are obsessively organised and don't let things slip. You're comfortable with data entry CRM hygiene and turning messy information into clean records. You can build and maintain reports that give clear visibility into performance. You understand sales operations: lead flow pipeline stages follow-up cadences and appointment setting metrics. You communicate directly - no fluff. You are proactive and build systems to prevent problems rather than reacting to them. You have experience working remotely with founders or small teams in fast-paced environments. Compensation and Details Competitive offshore rate paid monthly in USD or AUD. Full-time 40 hours per week with overlap in Australian business hours (AEST). Remote - anywhere with reliable internet and a quiet workspace. Tools provided: GHL Aircall Google Workspace Xero Slack. This role grows with the business - as Speed to Lead scales so does your scope and compensation. How to Apply Submit your CV and a short Loom video (under 3 minutes) explaining your GHL and Aircall experience and how you'd approach your first 7 days in this role. We hire on execution not resumes.

Are you ready to dive into the fast-paced world of digital marketing while honing your skills as a personal assistant? We are seeking a proactive and energetic individual to join our team as a Personal Assistant & Study-to-Practice Specialist. This entry-level role is perfect for someone eager to learn adapt and grow in a dynamic environment. In this role you'll take charge of managing the transition from learning to practicing as you support our team's data analysis and technical writing efforts. You'll be instrumental in applying new insights and ensuring they are effectively integrated into our daily operations. Key Responsibilities: Studies into Action: Facilitate the seamless transition from academic learning to practical application focusing on data analysis and technical writing. Language & Growth: Support daily practice in Italian and Greek tracking progress through our polymath study systems to ensure continuous growth. Physical & Mental Rigor: Schedule and monitor workouts reading lists and well-being protocols to maintain a balanced and productive lifestyle. Professional Logistics: Assist in managing the workflow related to securing a role in the tech/data space providing organizational and strategic support. What We're Looking For: Entry-level candidates with a strong desire to learn and grow. Exceptional organizational skills and a passion for digital marketing. Ability to thrive in a fast-paced hustle-driven environment. Proficiency in Italian and Greek is a plus but not required. Join a team that values ambition creativity and dedication. If you're eager to make a real impact and accelerate your career in digital marketing we want to hear from you!

We aren't looking for a typical Virtual Assistant; we are looking for the right- partner to help manage and grow a diverse group of clients (Roofing Mortgages Property Management and more). If you love systems and solving puzzles this is for you. What You'll Be Doing: Systems Enthusiast: Help us manage our transition to Odoo . You don't need to be a developer but you should love learning how to make software work for you. AI Collaborator: Work alongside our AI tools and Marketing Agents to ensure our workflows are seamless. The Voice of the Company: Handle phone calls (Mortgage/Roofing) with a professional friendly and helpful attitude. Problem Solver: Help manage SOPs across our different business pillars to ensure nothing falls through the cracks. What We're Looking For: Location: REMOTE .Based in Kenya is preferred. Reliability: Since we are remote you must have a high-speed internet connection and a power backup (UPS/Inverter) to stay connected. Communication: Clear Neutral English and a can-do spirit. Tech Comfort: You enjoy using tools like Odoo Google Workspace and AI to make work easier. Why Join Us? Base Salary: $200 - $300 USD / month. Performance Bonuses: We believe in sharing success. You'll earn $10 per closed deal and $20 per processed loan . Growth: Our goal is for you to earn $400 - $900+ USD as you help us scale. Perks: 13th-month salary paid time off and premium streaming service subscriptions.

Join our bustling Business Development team as a Business Assistant where your skills will drive growth and efficiency. We're seeking a proactive mid-level professional ready to dive into a variety of tasks that support our strategic goals. In this role you will: Conduct market research and prepare insightful reports to guide decision-making. Maintain daily trackers and manage complex calendar schedules to keep our team on track. Assist in project coordination and ensure timely follow-ups for seamless execution. Prepare presentations and business documents that communicate our vision and strategy effectively. Manage and update Excel sheets and data records with precision and accuracy. Support management with various ad hoc administrative tasks that arise in our fast-paced environment. We're looking for someone who thrives in a dynamic setting and can handle multiple tasks efficiently. The ideal candidate will be well-versed in Market Research proficient in Excel and experienced with Project Management and AI Tools . If you're ready to hustle in a role that offers both challenges and growth opportunities we'd love to hear from you!

Join our dynamic team in a unique remote opportunity where you can combine tech-savvy skills with data entry in the door-to-door sales industry. This entry-level role offers an engaging work-from-home environment perfect for those looking to start their career in a fun and casual setting. Your primary responsibility will be to virtually visit locations and record data accurately. This involves logging into our system spoofing your phone's location to appear at various addresses and capturing location data by clicking between virtual doors. You'll need to wait about 2 minutes between each click to ensure data accuracy. Log in and turn on your computer. Spoof your phone's location to appear at specified addresses. Click between doors ensuring a 2-minute interval between each click. Record location data accurately as it appears in front of each house. While specific tools aren't specified a basic understanding of location spoofing and data entry is beneficial. We're looking for someone who's tech-savvy detail-oriented and enjoys working independently. If you're ready to take on this innovative role and grow your skills in a supportive relaxed environment we'd love to hear from you!

We are hiring a Virtual Assistant to support our business with Virtual Assistant CRM and Email Marketing. Responsibilities: Assist with daily tasks related to Virtual Assistant Support CRM tasks and follow processes accurately Handle Email Marketing tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Virtual Assistant and/or CRM Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic online services team as a Virtual Assistant where your expertise will enhance efficiency and support our growing operations. We are seeking a mid-level professional who is detail-oriented and has a knack for managing various tasks in a technical environment. As a Virtual Assistant you will play a crucial role in streamlining our day-to-day functions. Your primary responsibilities will include: Managing email correspondence and scheduling appointments effectively. Conducting research and compiling data to support decision-making processes. Coordinating virtual meetings and preparing necessary documentation. Providing administrative support including document preparation and file management. Assisting in project management tasks and ensuring timely completion of deliverables. To excel in this role you should possess: Proven experience as a Virtual Assistant or in a similar role. Strong organizational skills with a keen attention to detail. Excellent communication skills both written and verbal. Familiarity with online collaboration tools and platforms. Ability to multi-task and prioritize in a fast-paced environment. This is a fully remote position offering flexibility and the opportunity to work from anywhere. We value proactive individuals who can work independently while contributing to our team's success. If you are ready to bring your skills to a team that values technical proficiency and detail-oriented work we look forward to your application.