Scheduling Jobs

Looking for a Social Media Manager / AI Content Operator to handle daily Instagram content for 6 accounts. At the start we provide full guidance: ready scripts & texts content direction clear expectations per account. Your role is execution not strategy. Responsibilities AI Content Production Create Reels and carousels from our provided scripts Use HeyGen ChatGPT CapCut (or similar) Add subtitles correct pacing thumbnails Produce content in the correct language (5 Polish accounts 1 English) Posting & Automation Manage 6 IG accounts in our automation/bot tool Schedule and publish 1 post per day per account (6/day total) Monitor publishing and fix issues if something fails Requirements Experience managing Instagram accounts Hands-on AI content creation (HeyGen / AI Reels) Familiar with scheduling/automation tools Consistent organized reliable Understands Reels hooks short-form formats

ROLE OVERVIEW · We are seeking a highly organized detail-oriented Operations & Family Coordination Virtual Assistant to provide professional and personal support. · This role focuses on coordination organization scheduling follow-ups communication drafting and task management. · The assistant functions as an operational control layer - ensuring clarity structure and follow-through - while all decisions finances and sensitive matters remain with the principal. TIME COMMITMENT | 15 hours per week / 60 hours per month | Flexible schedule with overlap during U.S. business hours | Long-term role with potential to expand scope over time CORE RESPONSIBILITIES 1. Business Operations Support | Track tasks deadlines and follow-ups across multiple projects | Maintain a centralized task and reminder system | Follow up with third parties as instructed | Organize documents and maintain shared folders | Prepare weekly operational summaries 2. Email & Communication Support (Gmail + Outlook) | Monitor designated inboxes and folders | Categorize emails and identify action items | Draft responses for review and approval | Track open threads and follow-ups | Prepare email digests | Escalate urgent items 3. Scheduling & Calendar Management | Manage business and personal calendars | Schedule meetings and appointments | Coordinate availability | Send calendar invites and reminders | Reschedule conflicts proactively 4. Family & Personal Administrative Support | Coordinate personal scheduling and logistics | Maintain family calendar and reminders | Support household admin tasks | Assist with research and coordination for errands REQUIRED SKILLS | Exceptional organization and follow-through | Strong written English | Experience as a VA EA or operations coordinator | Ability to manage multiple workstreams | Strong task prioritization | Discretion and professionalism | Familiarity with Gmail Outlook calendars and task tools SUCCESS IN THIS ROLE | Fewer admin tasks for the principal | Clear weekly visibility into priorities | Reduced inbox and calendar friction | Improved focus and personal bandwidth TRIAL PERIOD | 30-day trial period

Reports To: CEO - Bianca Williams-Carey Location: Remote (with availability during EST business hours) Hours: Part-time or Full-time (TBD based on performance and business needs) Position Overview The Virtual Assistant will serve as the first point of contact for all online communication client inquiries and student enrollment activities for Locs of Love. This role supports both the salon and academy sides of the business by managing customer engagement processing new student leads and assisting in marketing and hiring operations. The ideal candidate is organized responsive and sales-driven with strong communication skills. Key Responsibilities 📨 Customer Communication & Inbox Management Respond to customer emails DMs and comments on Instagram Facebook and TikTok within 24 hours. Answer general inquiries about salon services product details and class offerings. Escalate complex questions or concerns to Bianca or management team when needed. Maintain a professional brand-aligned tone in all written communication. 💬 Lead Management & Sales Support Monitor website form submissions and new inquiries from the Locs of Love website and social platforms. Follow up with all new leads within 24 hours to schedule sales calls on Bianca's calendar. Track lead progress and follow up consistently until a sale or enrollment is made. Keep a detailed CRM or tracking sheet updated with contact info status and next steps. Assist with sending invoices confirmations and enrollment paperwork as needed. 🎓 Class Enrollment & Onboarding Guide interested students through the process of joining The LOL Experience Course or apprenticeship program. Send follow-up emails to those who filled out an intake form but haven't booked a call. Manage communication between new students and the admin team (Slack invites orientation reminders etc.). Help maintain accurate enrollment records and payment tracking. 💼 Hiring & Recruitment Assistance Review incoming applications and resumes for open roles. Schedule initial interviews or shadow days. Follow up with potential hires and keep them informed of their application status. Assist in onboarding new team members (sending forms adding to systems etc.). 📣 Marketing & Advertising Support Assist with creating posting or scheduling social media content related to courses events and salon promotions. Help coordinate ad campaigns to increase course enrollment and client bookings. Track engagement metrics and suggest improvements for marketing reach. Collaborate on newsletters email marketing or text campaigns. ☎️ Call Handling Answer or return business calls professionally and courteously. Provide information about services pricing or programs. Forward messages or schedule appointments as needed. Ideal Qualifications Strong written and verbal communication skills. Excellent time management and multitasking ability. Experience with social media customer service or lead generation. Familiarity with tools like Google Workspace Slack Calendly PayPal or CRM systems is a plus. Must be self-motivated organized and able to work independently.

Part-Time Virtual Assistant Content Video Editing SEO & GEO & AI Optimization Real Estate Industry | Toronto & GTA Work Type: Remote Part-time 10 hours per week | 40 hours per month Long-term opportunity for the right candidate ________________________________________ About the Role We are looking for a highly skilled and reliable Virtual Assistant to support content production video editing SEO & GEO optimization and social media publishing for a Toronto-based Real Estate Broker Serving Toronto & GTA. This role is execution-focused not strategy-based. All content ideas blogs listings and direction will be provided. You will be responsible for editing formatting optimizing repurposing and publishing content across multiple platforms using best practices for SEO GEO and AI visibility. ________________________________________ Monthly Scope of Work (40 Hours Total) Video Editing & Repurposing | Edit 2 YouTube videos per month (approximately 10 minutes each) | Create 8 short-form clips per video (16 total per month) for: o Instagram Reels o YouTube Shorts o TikTok | Write SEO GEO and AI-optimized titles captions and descriptions for all videos | Prepare thumbnails and upload-ready files ________________________________________ Blog Publishing & Optimization | Publish 8 blogs per month on WordPress (content provided) | Format blogs for readability: o Headings o Spacing o Images o Internal links | Add: o Meta titles o Meta descriptions o Alt text o Categories and tags | Create basic FAQ sections from blog content ________________________________________ Social Media Content (MLS Listings & Authority Content) | Create 16 social media posts per month using provided MLS details and photos | Write SEO GEO and AI-optimized captions | Resize and format images for multiple platforms | Schedule posts across provided social media platforms ________________________________________ Email Marketing Support | Create 2 email templates per month | Content will be provided | Your role: o Format professionally o Add images o Improve readability o Ensure mobile-friendly layout ________________________________________ Required Experience and Skills (Mandatory) Please apply only if you meet ALL requirements below. Experience | Minimum 4 years experience working with: o SEO fundamentals o GEO targeting o Content optimization | Minimum 2 years experience editing: o Reels o Shorts o TikTok videos o YouTube videos Technical Skills | Strong knowledge of WordPress | Strong working knowledge of Canva o Must have your own Canva Pro account | Experience using ChatGPT Pro and Google Gemini Pro o Must have your own paid access | Understanding of: o Meta titles and descriptions o Alt text o Internal linking o Content formatting for SEO Tools | Online scheduling and calendar access will be provided | Must be comfortable working with shared folders and SOPs ________________________________________ Important Notes | This role is not for beginners | This role is not for general admin VAs | You will not: o Create strategy o Communicate with clients o Write original blogs from scratch o Make independent publishing decisions All instructions templates and workflows will be provided. ________________________________________ What We Value | Attention to detail | Ability to follow SOPs exactly | Consistent quality | Respect for deadlines | Clear communication ________________________________________ How to Apply Please include: 1. A short introduction about your experience 2. Examples of: o Video editing work (Reels or Shorts preferred) o WordPress blog publishing 3. Confirmation that you: o Have Canva Pro o Have ChatGPT Pro o Have Gemini Pro 4. Your internet speed and availability Shortlisted candidates will be given a paid test task. ________________________________________ Compensation | CAD $10 per hour | Paid monthly | Long-term role for the right candidate

Virtual Assistant - Close & Coat (Real Estate Paint Vision + Outreach) Role summary We're hiring a detail-driven Virtual Assistant to support Close & Coat a service that helps high-end home buyers and listing agents visualize fresh paint options (photorealistic renderings) and quickly understand pricing/scheduling for a full paint refresh. You'll identify target listings create visuals prepare personalized outreach details and keep our open-house calendar organized. Key responsibilities Listing research + lead identification Search active real estate listings (primarily Boulder County) and flag homes with dated/poor paint aesthetics that would benefit from a paint refresh and/or popcorn ceiling removal. Prioritize homes listed over $1.5M. Capture listing URL address price agent name/brokerage and key notes (rooms/colors that need help) 2. Photorealistic paint markups Generate photorealistic before/after paint renderings from listing photos. Follow a provided prompt framework (training + prompt templates will be supplied). Produce a clean set of deliverables per listing (e.g. 2-4 images labeled by room). 3. Personalization + spreadsheet data entry Write three personalized sentences per listing (agent + property specific) for outreach. Enter/maintain agent contact info and listing details in a structured spreadsheet (accuracy matters). Keep consistent formatting naming conventions and notes so the outreach system can run smoothly. 4. Open house tracking + calendar scheduling Track open houses for target listings (poor paint aesthetics >$1.5M Boulder County). Create calendar invites for Leah with: Address + time window Listing link Key talking points Notes on paint opportunities (ex: "builder beige throughout " "yellowed ceilings " "popcorn in main level " etc.) 5. Estimate support (training provided) Using a provided estimating bot/tool and rules generate a draft paint remodel estimate for each target listing (full interior repaint; add popcorn ceiling removal when applicable). Ensure notes are complete and assumptions are clear. Bonus compensation $30 bonus for every Close & Coat signup that comes from leads you sourced and processed (tracked in our system). Skills & traits we're looking for Strong research skills (Zillow/Redfin/Realtor dot com comfort is a plus) Great written English (short natural personalization - no spammy tone) Comfortable with AI tools and following prompt templates Extremely organized: spreadsheets naming files clean notes Reliable follow-through and fast communication Time & tools Part-time to start (flexible hours; priority is consistency and accuracy) You'll need a computer strong internet and comfort with Google Sheets + Google Calendar + ChatGPT Training prompts templates and examples will be provided

About the Job We are a New York-based family law practice seeking a professional and reliable Virtual Family Law Assistant. This role supports Family Court matters only and requires strict confidentiality strong attention to detail and consistent availability. This position starts at 15 fixed hours per week with potential for growth based on performance. Responsibilities Calendar and track Family Court dates and legal deadlines Draft format and organize family law documents (Word & PDF) Maintain organized digital client files Assist with client intake follow-ups and scheduling Manage professional email correspondence Follow SOPs and confidentiality protocols Required Experience Prior experience as a Legal Assistant Paralegal or Legal VA Family law experience strongly preferred Excellent written English High level of professionalism and reliability Strong attention to detail and deadlines Stable internet connection and quiet work environment Work Schedule 15 hours per week Set schedule (non-flexible) Must be available during U.S. Eastern Time business hours Opportunity for additional hours based on performance Compensation & Growth $8.00 USD/hour Performance-based raises Paid training Long-term stable position

About Me: I'm a strength and conditioning coach in Melbourne Australia who turns weaklings into beasts and documents the whole process with evidence‑based tips and a twisted sense of humor. My social channels (Instagram TikTok LinkedIn Facebook YouTube) are growing fast and I need a partner who loves fitness dark humor and making high‑quality engaging video content. What You'll Do: High-Precision Video Editing: Cut trim and polish footage into short-form content that pops. You'll be working with raw workout clips educational breakdowns and the occasional blooper - CapCut Filmora Premiere Pro whatever gets the job done. Premium Canva Posts & Carousels: Design eye-catching posts and multi-slide carousels that follow our brand aesthetic and hit hard. If your Canva game isn't on point this isn't your gig. Trend Spotting & Strategy: Know what's hot on Instagram TikTok LinkedIn YouTube and Facebook. Jump on trends adapt them to our niche and keep my feeds fresh. ChatGPT Whisperer: Use ChatGPT to craft catchy captions refine scripts and help brainstorm content ideas that are funny informative and aligned with our ethos. Brand & Ethos Alignment: Understand the raw self-improvement vibe of the brand. Every post and video needs to be evidence-based practical and infused with our twisted humour. Attention to Detail: From trimming milliseconds off a clip to matching fonts and colours perfectly you need a sharp eye to make sure nothing sloppy slips through. Flexible VA Tasks: Assist with scheduling posts organizing content calendars responding to comments and occasionally digging up the latest research to keep our science on point. Requirements: Proven experience in social media management and video editing. Portfolio showcasing Canva designs and edited videos (Reels TikTok YouTube Shorts). Up-to-date on current social media trends and platforms. Skilled in using ChatGPT or similar AI tools for content creation and brainstorming. Comfortable working remotely and communicating across time zones. Thick-skinned and appreciates dark edgy humour. Nice-to-Haves: Familiarity with fitness and strength training content. Knowledge of SEO basics and analytics tools. Experience in community engagement and growing online audiences.

About Us: We are a fast-growing service-based business focused on delivering exceptional industry-specific services to our clients. We are looking for a talented and highly organized Virtual Assistant to help us grow and manage our digital presence. This role will be instrumental in handling the marketing sales and customer service aspects of our online business ensuring that we continue to engage our audience and provide excellent client experiences. Key Responsibilities: Digital Marketing Management: Develop implement and track digital marketing campaigns across various platforms including social media email and paid ads. Create and manage content for our website blog and social media accounts. Optimize website and social media profiles to increase online visibility. Manage and monitor social media platforms (Facebook Instagram LinkedIn etc.) by posting regular updates responding to comments and interacting with followers. Analyze digital marketing performance using analytics tools and generate reports to gauge success and identify areas for improvement. Sales Support: Assist in the creation and execution of online sales strategies to generate leads and close sales. Respond to inbound sales inquiries qualify leads and schedule appointments. Help with sales funnel management including follow-up emails and tracking prospects. Coordinate with the team to ensure timely communication with potential clients. Customer Service: Provide exceptional customer service by managing client inquiries via email live chat or social media. Address and resolve customer concerns or complaints in a timely and professional manner. Maintain a knowledge base to ensure accurate and up-to-date product or service information. Follow up with clients to ensure satisfaction and gather feedback for continuous improvement. Administrative Support: Assist in administrative tasks related to client onboarding scheduling and project management. Manage calendars set reminders and follow up on important tasks. Handle general office tasks such as data entry document management and maintaining client records. Continuous Improvement: Research and stay updated on industry trends digital marketing techniques and customer service best practices. Suggest and implement new ideas to improve the online presence and overall customer experience. Qualifications: Proven experience as a virtual assistant or in a similar digital marketing sales or customer service role. Strong knowledge of digital marketing strategies including social media marketing SEO email marketing and paid advertising. Excellent communication skills both written and verbal. Experience with customer relationship management (CRM) tools email marketing platforms (e.g. Mailchimp) and social media management tools (e.g. Hootsuite Buffer). Strong attention to detail organization and time-management skills. Ability to work independently and manage multiple tasks efficiently. Proficiency in Google Suite (Docs Sheets etc.) and Microsoft Office. Knowledge of website management and e-commerce platforms (e.g. WordPress Shopify) is a plus. Preferred Qualifications: Familiarity with basic graphic design tools (e.g. Canva Adobe Spark) to create marketing materials. Experience with project management tools (e.g. Asana Trello). Previous experience working remotely in a similar role.

Cultural Autism Learning & Motivation (CALM). As our organization continues to grow across Maryland and New York we are looking for reliable and detail-oriented support in both HR and administrative operations. Below is an overview of the responsibilities and needs for this position so you can better understand the scope of the role. HR Responsibilities Onboarding & Compliance | Assist with onboarding new Behavior Technicians RBTs and support staff. | Ensure all employees complete their I-9 W-4 background checks TB tests CPR/First Aid and mandatory training before starting cases. | Track expiring credentials and alert staff ahead of deadlines. | Maintain digital personnel files and ensure all documentation complies with state Medicaid BACB and agency requirements. Scheduling & Staff Coordination | Support scheduling for technicians across cases and ensure accurate weekly coverage. | Assist in pairing technicians with new clients during intake. | Follow up with staff regarding attendance concerns missed sessions or performance issues. Job Posting & management for Indeed LinkedIn & Facebook marketplace Administrative Responsibilities Case Management Support | Monitor incoming ABA referrals ensure all required documentation is collected and coordinate with families as needed. | Confirm authorizations for each client and maintain accurate records (MD ePREP Carelon/Optum NY ePACES etc.). | Update trackers for session notes supervision logs and parent training compliance. Communication & Organization | Serve as a point of contact for staff questions related to scheduling payroll documentation or general support. | Assist in organizing meetings sending reminders and maintaining staff communication via Slack. | Help respond to parent inquiries and route messages appropriately. Payroll & Timekeeping Support | Verify accurate employee clock-in/clock-out times through Homebase. | Ensure session locations and hours match scheduled services to prevent billing errors. | Send weekly timesheet summaries for review before payroll submission. Client Intake & Support | Assist with new client onboarding including: | Intake forms | Insurance verification | Uploading documentation to our systems | Support families by providing appointment reminders and answering basic administrative questions. Qualities Needed We are seeking someone who is: | Highly organized and detail-oriented | Professional and reliable | Comfortable with deadlines | Able to communicate clearly with staff and families | Tech-savvy (Google Workspace Slack Homebase Ensora etc.) | Able to work independently with minimal supervision

About Me: I'm Vivian a technical founder and podcast host. I run The Founder's Seat a podcast where I interview early-stage founders about the messy unpolished side of building startups. Alongside the podcast I'm growing my personal brand on TikTok Instagram and Twitter and I'm looking for someone to help me repurpose content consistently. Role Overview: I need a reliable Podcast/Content VA to handle editing clip creation and multi-platform posting. You'll help me turn each podcast episode into a steady stream of engaging content across channels. I'll record the episodes and Paris videos myself - you'll make sure everything gets polished posted and tracked. Responsibilities: Podcast Editing (audio/video) Download episode files from Riverside.fm. Use Riverside's editor to trim intros/outros if needed. Export audio (Spotify/Apple) + video (YouTube). Write simple show notes + timestamps. Clip Creation (2-3 per week) Use Riverside Magic Clips OR manual cut highlights. Add subtitles & light branding (logo template). Export for TikTok/IG (vertical) and Twitter/LinkedIn (square). Social Scheduling & Posting Schedule podcast clips on TikTok IG Twitter LinkedIn using Buffer/Hypefury (or similar). Write short captions + hashtags. Tag guests reply to basic comments (emoji or "thanks!"). Content Tracking & Ops Maintain a Notion/Google Sheet log of episodes clips and publish dates. Send assets to guests once their episode goes live. Requirements: Strong English communication (written + spoken). Experience with podcast or video editing (CapCut Descript Premiere or similar). Comfortable making clips with subtitles + light graphics (Canva CapCut). Familiar with social scheduling tools. Reliable internet + ability to meet weekly deadlines. Nice to Have: Familiarity with startup/founder culture. Some creative flair for captions.