Time Management Jobs

PRIMARY RESPONSIBILITIES Email Management & Communication (60%) • Manage inbound partner inquiries and route to appropriate internal stakeholders • Draft personalize and send outbound emails to partners based on strategic priorities and templates • Conduct systematic follow-up on pending communications (24-48 hour cadences) • Monitor and respond to partnership-related email threads with appropriate urgency • Schedule meetings and coordinate calendar logistics between partners and internal teams • Maintain professional tone and messaging consistency across all partner communications • Flag urgent matters requiring Channel Director's immediate attention HubSpot & CRM Administration (20%) • Log all partner communications and interactions in HubSpot CRM • Update contact records opportunity stages and partnership status • Create and maintain email sequences for partner engagement campaigns • Track email open rates response rates and engagement metrics • Ensure data accuracy and completeness across partnership records • Generate reports on communication activity and partner engagement Administrative & Coordination Support (15%) • Coordinate meeting preparation materials and agendas • Manage partner onboarding documentation and welcome sequences • Maintain partnership tracking spreadsheets and status reports • Assist with preparation of weekly metrics reports • Coordinate with internal teams (BDMs technical leads project managers) for partner introductions • Organize and maintain shared documents templates and resources Strategic Support (5%) • Research partner contacts and organizational structures using LinkedIn Sales Navigator and ZoomInfo • Identify decision-makers and technical leaders at target partner organizations • Assist with partner segmentation and prioritization analysis • Support ad-hoc projects related to channel expansion and partnership development REQUIRED QUALIFICATIONS Experience & Skills: • 2-4 years of experience in administrative support operations coordination or sales/partnership operations • Exceptional written communication skills with ability to craft professional persuasive emails • Proven experience managing high-volume email correspondence (50+ emails daily) • Strong organizational skills and ability to manage multiple priorities simultaneously • Proficiency with CRM systems (HubSpot experience strongly preferred) • Advanced proficiency in Microsoft Office Suite and Google Workspace • Experience with project management or task tracking tools Personal Attributes: • Extreme attention to detail and commitment to accuracy • Self-starter who can work independently with minimal supervision • Proactive problem-solver who anticipates needs before being asked • Comfortable with ambiguity and able to make sound decisions • Strong time management skills and ability to meet deadlines consistently • Professional demeanor suitable for executive-level partner communications • Comfortable in a fast-paced high-growth environment with evolving priorities

About the Role: We're seeking a creative and experienced Virtual Assistant to join our team and take ownership of our newsletter creation and social media presence. This is an excellent opportunity to start with a focused project and grow into a permanent full-time position based on performance. Key Responsibilities: Design and create compelling newsletters that engage our customer base with relevant valuable content Develop and schedule social media posts across multiple platforms Ensure all content aligns with brand voice and appeals to our target audience Monitor engagement metrics and adjust content strategy accordingly Maintain consistent posting schedules and content calendars Required Qualifications: Minimum 3-5 years of experience as a Virtual Assistant or in a similar role Proven experience in newsletter creation and email marketing Strong portfolio demonstrating social media content creation Excellent written communication skills with ability to create engaging copy Experience with graphic design for digital content Self-motivated with strong time management skills Required Tools & Software Proficiency: Canva or Adobe Creative Suite (Photoshop Illustrator) Email marketing platforms (MailChimp Klaviyo ( preferred ) Privy) Social media management tools Google Workspace or Microsoft Office Preferred Qualifications: Experience with eCommerce platforms (Shopify preferred) Knowledge of SEO and content optimization Familiarity with analytics and performance tracking Video editing skills (CapCut Premiere Pro) Compensation & Growth Opportunity: Rate: $4 USD per hour Starting: Hourly project-based work with weekly assignments Growth Path: High-performing candidates will be offered a permanent 40-hour per week position with expanded responsibilities and additional tasks What We Offer: Flexible remote work Opportunity to grow with the company Potential for long-term stable employment Diverse range of tasks as you transition to full-time To Apply: Please submit your application including: Updated CV/Resume Portfolio showcasing newsletter and social media work Brief cover letter explaining your relevant experience

About the Role: We're looking for a detail-oriented and experienced Data Entry Specialist to manage our product listings on eBay and Amazon. The ideal candidate will have hands-on experience with both platforms and understand how to optimize listings for maximum visibility and sales conversion. Key Responsibilities: List products on eBay and Amazon with complete accuracy Optimize product titles descriptions and keywords for search visibility Upload and manage product images ensuring quality standards Maintain accurate inventory tracking across both platforms Update pricing availability and product details as needed Research competitor listings to improve our product positioning Ensure all listings comply with eBay and Amazon policies Monitor listing performance and make data-driven improvements Required Qualifications: Minimum 3-5 years of experience in e-commerce administration or similar role Proven experience listing products on eBay and Amazon. Strong understanding of listing optimization and SEO for e-commerce platforms Proven experience listing products on eBay and Amazon Ability to manage high volumes of listings efficiently Strong organizational and time management skills Required Tools & Software Proficiency: Microsoft Excel / Google Sheets Linnworks ( preferred but not a must) Image editing tools (basic knowledge) Preferred Qualifications: Experience with Shopify or other e-commerce platforms Knowledge of product research and market analysis Familiarity with inventory management systems Understanding of e-commerce metrics and analytics Compensation & Growth Opportunity: Rate: $4 USD per hour Starting: Hourly project-based work with weekly assignments Growth Path: High-performing candidates will be offered a permanent 40-hour+ per week position with expanded responsibilities and additional tasks What We Offer: Flexible remote work Opportunity to grow with the company Potential for long-term stable employment Diverse range of tasks as you transition to full-time To Apply: Please submit: Updated CV/Resume highlighting your eBay and Amazon experience Examples or screenshots of listings you've created (if available) Brief description of your listing optimization strategies

Day Spa in Fort Lauderdale FL offering massages facials body treatments and corporate wellness programs. We are looking for a reliable detail-oriented Virtual Assistant who is very comfortable using AI tools (especially ChatGPT) to help us execute daily tasks marketing and admin work. Position Type: Remote long-term 40 hours per week Work mostly during US Eastern daytime hours Pay: $5 USD per hour to start for 30 days then $7/hr Potential increase after 90 days based on performance and reliability Responsibilities You will help support these main areas: spa operations marketing and corporate wellness. Core Task List Administrative Support Answer calls texts emails and DMs promptly (customer service & upselling focus). Confirm appointments and manage online bookings in Booker or your booking platform. Input client information deposits and policies into booking software accurately. Follow up with missed calls no-shows and online leads. Marketing & Content Create flyers social posts and on-screen promotions using Canva and Pix-Star displays. Schedule 30 days of social media content (Instagram Facebook TikTok). Send marketing emails newsletters and event promotions via your email platform. Update website promotions spa specials and blog posts (Wix dashboard). Sales & Upselling Use provided scripts to upsell memberships packages and add-ons by phone. Track upsell conversions and maintain commission tracking spreadsheets. Assist in managing Groupon Eventbrite and other external listings. Operations Support Coordinate staff schedules and reminders for meetings or events. Maintain organized files and digital folders (Google Drive Canva assets etc.). Order supplies and track inventory when assigned. Assist with organizing SOPs checklists and training materials. Required Skills & Tools Strong English communication and phone etiquette. Experience with Booker / Mindbody Wix and Canva preferred. Familiarity with Google Workspace (Docs Sheets Drive Calendar). Ability to write professional responses and friendly social captions. Sales-oriented personality — confident upselling and handling objections. Organization time management and attention to detail. Basic photo editing and flyer creation for social media or in-spa displays. Familiarity with AI tools (ChatGPT image generation automation assistants).

Appointment Setter & Virtual Assistant to identify and engage decision-makers who book speakers for conferences corporate events universities and nonprofit summits. 🎯 Role Purpose Your mission: generate qualified leads and initiate outreach that converts into booked speaking engagements. You’ll use the SPEAK framework to craft compelling messages that resonate with event organizers program directors and executive teams. 🔑 Responsibilities Research and identify 100+ qualified leads weekly across sectors including education corporate innovation nonprofit leadership and government Build and maintain lead lists using platforms like Apollo.io LinkedIn Sales Navigator and CRM tools (HubSpot PipeDrive) Craft and send personalized cold emails using the SPEAK framework: Structure: Clear subject lines and logical flow Purpose: Align outreach with the speaker’s mission and audience impact Empathy: Tailor tone to the organizer’s goals and challenges Authority: Highlight credentials past engagements and audience transformation Keep it concise: Drive action with clarity and urgency Manage follow-up sequences (4–5 emails per lead over 4–5 weeks) Schedule phone screenings and calendar appointments for the speaker Track outreach metrics: open rates response rates booking rates Maintain CRM records and update lead status regularly Collaborate on messaging strategy and refine outreach templates 💼 Qualifications Experience in appointment setting lead generation or virtual assistance for speakers consultants or service providers Strong written communication skills with a persuasive professional tone Familiarity with CRM platforms and email automation tools Self-starter with excellent time management and goal orientation Passion for education innovation and audience transformation is a plus 🚀 Why This Role Matters Every booked engagement is an opportunity to inspire change. You’ll help expand the reach of a speaker whose message empowers communities drives innovation and sparks action. · Find 100 qualified leads at targeted companies in targeted positions each day to be verified Full Automation using Hubspot/PipeDrive/Apollo.oi Cold Emails Sent Per Day: 100 Goal: 15% open rate Goal: 5% response rate Total Cold Emails Sent Over 4-5 Months (120-150 Days): 12 000-15 000 Follow-up Emails Per Prospect Over 4-5 Weeks: ~4-5 additional emails if no response Total Emails Sent Including Follow-ups: ~48 000-75 000 Phone call follow up: 5-20 per week with prospective leads to vet verify and set up for closer Now let’s estimate appointment bookings: Initial Phone Screening by Setter: 5 per day Target: 1-2 Appointment per Day for closer (5 days a week) Total Appointments for closer Over 4-5 Months: 120-150 To achieve this you’ll need approximately a 1-2% booking rate from your initial outreach (assuming 100 emails per day).

Job Title: Virtual Assistant – Creative Agency Operations (HubSpot Notion MailerLite) Company: Entaview Creative Ltd Location: Remote (UK hours preferred) Job Type: Part-Time (with potential to go Full-Time) Rate: £15–£25 per hour | Paid Monthly via Wise or PayPal About the Company Entaview Creative is a UK-based video production agency that works with lifestyle fashion drinks and tech brands to create cinematic storytelling campaigns. We’re looking for a highly organised Virtual Assistant with strong experience in CRM systems workflow setup and marketing automation. You’ll work directly with the Director to manage operations content scheduling and backend systems. Key Responsibilities Build and maintain HubSpot CRM workflows (deals pipelines automations) Manage and clean MailerLite databases and email sequences Create and update project dashboards and SOPs inside Notion Manage calendar scheduling inbox management and client follow-ups Upload and schedule social media and newsletter content Support automation setup using tools like Zapier Notion AI or ChatGPT Ensure systems are organised synced and running smoothly across tools Qualifications At least 2 years of experience as a Virtual Assistant or Operations Assistant Proficient in HubSpot MailerLite and Notion Excellent written and spoken English Comfortable setting up integrations using Zapier or similar platforms Strong organisational and time management skills Proactive and detail-oriented with minimal supervision needed Preferred Experience Worked in a creative marketing or video agency environment Familiarity with Google Workspace and Canva Understanding of marketing funnels and client onboarding workflows Hours & Working Conditions 15–20 hours per week to start (with room to grow full-time) Flexible schedule but must have 4+ hours overlap with UK business hours Long-term ongoing role for the right candidate How to Apply Please include the following when applying: A short intro about your background and experience as a VA Examples of CRM or Notion systems you’ve created or managed Your hourly rate and availability (in UK time)

About Kelbree Consulting Kelbree Consulting helps businesses grow through innovative digital marketing streamlined systems and strategic consulting. We’re seeking a Digital Lead Generation & Appointment Booking Specialist from the Philippines to join our remote team. If you love research outreach and turning connections into opportunities — this is the role for you! Position Overview As our Digital Lead Generation & Appointment Booking Specialist you’ll focus on identifying qualified leads and scheduling discovery calls — entirely through digital channels. This is a non-phone role perfect for someone who excels at written communication organization and follow-through. Key Responsibilities Conduct research to identify and qualify leads that match our target client profile. Build and manage lead lists using LinkedIn online databases and other research tools. Reach out to prospects via email LinkedIn messages and other online platforms. Nurture and track engagement through CRM systems or spreadsheets. Schedule and confirm appointments for strategy or discovery calls. Collaborate with marketing and sales teams to refine outreach messaging and improve response rates. Provide weekly updates and performance reports on lead generation activities. Qualifications Proven experience in lead generation email outreach or LinkedIn prospecting. Strong written English and professional communication style. Comfortable working with CRM tools (e.g. GoHighLevel HubSpot or Pipedrive) and spreadsheets. Detail-oriented and highly organized — able to manage multiple leads and follow-ups. Self-motivated with strong time management skills. Reliable internet connection and consistent availability during USA business hours. Why Join Kelbree Consulting 100% remote full-time position with long-term potential. Supportive collaborative and creative team culture. Competitive pay with room for growth and performance incentives. Opportunity to work with international clients and develop valuable marketing experience.

Job Title: Airbnb Property Communications Coordinator (Full Time/Split Shifts) Company: My Suite BnB Location: Remote Employment Type: Full-Time About Us: We’re a fast-growing short-term rental property management company overseeing a diverse portfolio of homes in major cities. From guest communication to logistics and backend operations we deliver a high standard of service with a personal touch. We’re looking for a highly organized and proactive Communications Coordinator to join our virtual team. Role Overview: We are looking for an Communications Coordinator to support the daily operations of our company. The Communications Coordinator's responsibilities may include answering emails responding to messages keeping track of inventory maintaining client records handling maintenance issues and providing administrative support as needed. To be successful as a Communications Coordinator you should be able to oversee and ensure smooth and efficient daily operations. Ultimately a top-notch communications coordinator should be highly organized and thrive under pressure. Please ONLY apply if you have Experience in Airbnb or Multi-Property Management/Co-Hosting Key Responsibilities: Assisting with the management of daily operational activities. Tracking daily operations and reporting or resolving issues. Read and respond to all guest messages Performing administrative tasks such as answering emails responding to messages coordinating appointments etc. Managing and updating company databases. Creating improving and maintaining an organized system across all departments Keeping track of inventory and ordering supplies. Maintaining client records. Arranging and assisting with the onboarding of new employees. Assisting with project management by creating assignments tracking progress and resolving issues. Preparing and maintaining operations documents and reports. Providing administrative support to other departments or projects as needed. Performing other duties as assigned. Requirements: High school diploma/GED required. Bachelor's degree preferred. Experience in Airbnb or Multi-Property Management/Co-Hosting is mandtory Experience in office management or an administrative role. Experience in a customer service role. Excellent communication and people skills. Excellent organizational and time management skills. Strong computer proficiency. Experience with customer management database or similar software is beneficial. Exceptional problem-solving skills and the ability to troubleshoot guest issues with speed and confidence Must be detail and solutions-oriented with strong analytical and problem-solving skills. Ability to work under pressure. Ability to multitask and prioritize. Excellent phone etiquette and communication skills both verbal and written Highly proficient in speaking reading and writing in English Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. What We Offer: Work-from-home fully remote position with flexible working structure Opportunity to grow within a fast-paced company On-the-job training Collaborative supportive team environment Full Time Schedule (Philippines Standard Time) Shifts: 10pm-6am or split shift 6am-12pm/8pm-10pm *hours will change based on Day Light Savings time in Canada. *Available to start immediately.*