Administrative Assistant to CEO

Administrative Assistant to CEO Rate: $8/hour Hours: 30 hours per week Schedule: 9:00 AM to 3:00 PM CST Start Date: Within 2 weeks Preferred Location: Philippines or Latin America Industry: Genetics / Personalized Medicine Reports To: CEO Role Overview We are looking for a highly organized and communicative Administrative Assistant to provide direct support to the CEO of a company serving the personalized medicine market. The ideal candidate is proactive, dependable, comfortable managing multiple priorities, and confident communicating with both internal team members and customers. Strong written and spoken English is essential. Key Responsibilities Manage and organize the CEO's email communications Assist with day-to-day administrative tasks and follow-ups Track projects, priorities, deadlines, and outstanding action items Coordinate tasks and communication across different team members Assist with customer communications and interactions Maintain organized records, documents, and internal information Use AI tools such as Claude to assist with administrative work and improve efficiency Provide general project management and organizational support to the CEO Must-Have Skills Excellent written and spoken English Strong communication and interpersonal skills Highly organized with excellent attention to detail Strong project and task management abilities Able to work independently and proactively follow up on priorities Comfortable communicating directly with customers Able to consistently work 9:00 AM to 3:00 PM CST Comfortable using Slack, Gmail, Google Meet, Trello, and Microsoft applications Nice-to-Have Experience Experience supporting a CEO, founder, or senior executive Experience using AI tools, particularly Claude Familiarity with marketing initiatives Strong working knowledge of Microsoft platforms Previous experience in the medical, healthcare, genetics, or related industry Ideal Candidate Someone who does more than wait for instructions. We are looking for a VA who can stay organized, keep track of moving priorities, communicate clearly, and help ensure important tasks and follow-ups do not fall through the cracks. How to Apply Please send your updated CV together with a short introduction video explaining your relevant experience and why you would be a good fit for this role.