Administrative Support Jobs

Are you an experienced Personal Assistant with a passion for Introducing Candidates? We're looking for someone who thrives in a fast-paced innovative environment to support an AI Engineer in making impactful decisions. As our Personal Assistant you'll be pivotal in identifying and connecting with top candidates who meet specific criteria. Your keen eye for talent and ability to network will be crucial in helping us build a strong team. In addition to recruitment you'll collaborate directly with our AI Engineer during brainstorming sessions. Your insights and organizational skills will help shape strategic decisions and drive our projects forward. Key Responsibilities: Identify and engage with candidates who meet pre-defined criteria. Collaborate in brainstorming sessions to support decision-making. Maintain clear and consistent communication using Slack. What We're Looking For: Proven experience as a Personal Assistant preferably in the tech or AI industry. Exceptional organizational and communication skills. Proficiency in Slack for seamless collaboration. If you're an expert PA who enjoys a friendly and casual work environment we'd love to hear from you. Join us in shaping the future of AI Engineering!

About Us We are a growing international e-commerce company based in Germany specializing in consumer products and physical goods. As we scale our manufacturing and expand our product lines we are looking for a highly organized resourceful and proactive Virtual Assistant to join our team long-term. Hiring Process To find the right fit we are selecting a small number of candidates to complete a paid test project. If selected for the paid trial you will be given a specific product brief (a novelty textile good) a budget and asked to: Research existing similar market concepts. Identify 3-5 capable manufacturers Gather MOQs and unit costs Research on how to handle tech pack requirements Present all findings in a clean professional spreadsheet or presentation Long Term Role Your day-to-day responsibilities will include: Product Sourcing: Finding and vetting new manufacturers for product launches. Logistics: Obtaining and comparing accurate shipping and freight quotes. Admin & Compliance: Updating our routine reporting duties and sourcing business/product insurance quotes for executive sign-off. Project Management: Organizing freelancers (e.g. coordinating with designers to get tech packs made when required). What you bring: Proven experience sourcing physical products from Asian manufacturers (Alibaba direct factory outreach etc.). Strong understanding of manufacturing terminology (MOQ DDP EXW Lead Times). Excellent written English and professional communication skills. High proficiency in Google Sheets/Excel for data organization. A proactive mindset: You don't just wait for instructions; you anticipate problems (e.g. asking a supplier about anti-slip backing without us having to tell you). How to Apply: Submit your proposal outlining your experience with e-commerce sourcing. Include a brief example of a time you had to solve a miscommunication or logistical issue with a manufacturer. To ensure you have read this entire job description please start your application with the phrase "Red Card Applications without this phrase will be immediately discarded.

Are you a people person with a knack for connecting others? We are looking for an expert Personal Assistant to join our rapidly growing AI platform. Your mission? Help us find collaborators who are eager to engage with innovative technology projects. If you're passionate about building connections and have experience in virtual assistance this role is perfect for you! In this role you will be: Identifying and reaching out to potential collaborators based in the US Canada Argentina Brazil and Ukraine. Facilitating connections by introducing suitable candidates to our team. Utilizing virtual tools to maintain seamless communication and collaboration. We offer a rewarding pay structure where you earn $100 for each successful US collaborator and $50 for collaborators from other specified countries. Your efforts will directly contribute to our global team's success! To thrive in this role you'll need: Proven experience as a Virtual Assistant or similar role. Exceptional communication and interpersonal skills. Proficiency in using virtual tools to support remote work. A proactive and friendly approach to building relationships. Join us in reshaping the future of AI collaboration. Apply now to become a vital part of our dynamic and supportive remote team!

Are you ready to join a dynamic e-commerce team as a Personal Assistant? We are seeking a friendly and proactive individual to support our daily operations while working remotely. If you have a knack for organization and love diving into research this mid-level role might be your perfect match! Your main responsibilities will include: Replying to customer support tickets to ensure our clients are always heard and satisfied. Managing and organizing my Google Calendar to keep everything running smoothly. Researching competitors to help us stay ahead in the game. Skills & Tools Proficiency in using Canva for creating visually appealing content. Strong communication skills to effectively handle customer interactions. Excellent organizational abilities for managing schedules and tasks. Research skills to gather and analyze competitor data. We value a friendly and casual working environment where your ideas are welcome and flexibility is key. If you're ready to bring your skills to our e-commerce team we'd love to hear from you!

Are you a fast-paced go-getter with a passion for organization and an eye for detail? Join our vibrant photography team as a Personal Assistant and help us capture moments with precision and flair! In this dynamic role you'll be at the heart of our operations ensuring everything runs smoothly and efficiently. You'll support our creative endeavors by managing essential administrative tasks and keeping our social media presence vibrant and engaging. Key Responsibilities: Manage and oversee QuickBooks to maintain financial accuracy and insights. Create and schedule engaging social media posts to enhance our brand presence. Organize and streamline our workflow using HoneyBook ensuring projects are on track. What We're Looking For: Mid-level experience in administration or personal assistance ideally within the creative industry. Proficiency with QuickBooks and HoneyBook. Strong organizational skills and the ability to multitask in a fast-paced environment. Excellent communication skills and a knack for social media engagement. Embrace the hustle and join us in a role where your skills will shine and your contributions will be valued. If you're ready to make an impact and thrive in a creative setting we'd love to hear from you!. 3 hours per week

Job Title Virtual Assistant (VA) - Sales & Marketing AI Operator Department: Sales & Marketing Reports To: Sales & Marketing Manager / CEO Employment Type: Full-Time or Part-Time (Remote) Company: Advanced Marketing & Sales About Us Advanced Marketing & Sales helps businesses grow through AI-powered marketing automation customer relationship management (CRM) lead generation and sales systems. We combine artificial intelligence with human expertise to help organizations attract more customers automate operations and increase revenue. We are looking for a highly organized technology-driven Virtual Assistant who is eager to learn AI tools digital marketing and sales operations while supporting multiple client projects. Position Summary The VA Sales & Marketing AI Operator plays a key role in executing digital marketing campaigns managing customer relationships supporting sales activities and operating AI-powered business systems. This position combines marketing CRM management automation AI prompting and administrative support to ensure that leads are captured nurtured and converted into customers. Key Responsibilities Sales Operations Manage leads within GoHighLevel (GHL). Update CRM records accurately. Create and manage sales opportunities. Monitor pipelines and sales stages. Schedule appointments and follow-ups. Send proposals and follow-up communications. Track sales performance metrics. Maintain customer records. Marketing Operations Publish social media content. Schedule posts across multiple platforms. Assist with email marketing campaigns. Support SMS marketing campaigns. Build landing pages and funnels in GoHighLevel. Create and edit surveys and forms. Maintain company websites and marketing assets. Assist with SEO initiatives. Monitor campaign performance. AI Operations Use ChatGPT and other AI tools to create: marketing content; emails; blog articles; social media posts; SMS campaigns; sales scripts; job descriptions; promotional materials. Improve AI prompts for better business results. Research new AI tools and recommend improvements. Support AI-powered customer service systems. GoHighLevel Responsibilities Manage contacts. Build pipelines. Create workflows. Configure automation. Create calendars. Manage opportunities. Organize tags and custom fields. Build forms and surveys. Generate reports and dashboards. Administrative Support Prepare reports. Maintain project documentation. Update spreadsheets. Organize digital files. Support client onboarding. Coordinate virtual meetings. Perform general administrative duties. Required Skills Excellent written and verbal English communication. Strong organizational skills. High attention to detail. Ability to manage multiple projects. Strong problem-solving abilities. Comfortable learning new technology. Self-motivated and dependable. Professional attitude. Ability to work independently. Technical Skills Preferred experience with: GoHighLevel (GHL) ChatGPT or other AI platforms Google Workspace Microsoft Office Canva Facebook Business Suite LinkedIn TikTok WordPress (preferred) CRM systems Email marketing software Automation platforms (M hidden or Zapier is a plus) Key Performance Indicators (KPIs) The successful candidate will be evaluated based on: CRM data accuracy. Number of leads processed. Marketing campaigns completed. Workflow accuracy. Appointment scheduling performance. Sales follow-up completion rate. Response time to new inquiries. AI content production quality. Task completion on schedule. Overall contribution to business growth. Education & Experience Preferred: Associate or Bachelor's degree in Marketing Business Communications Information Technology or a related field. Experience in sales customer service marketing or virtual assistance is preferred but not required. Recent graduates and apprentices with strong technology skills are encouraged to apply. What You'll Learn This position provides hands-on experience in: Artificial Intelligence for Business Sales Operations Digital Marketing Customer Relationship Management (CRM) Marketing Automation Lead Generation Funnel Building Business Analytics SEO Email Marketing Social Media Marketing Automation Workflows AI Prompt Engineering Success Profile We are looking for someone who is: Curious and eager to learn. Passionate about technology and AI. Customer-focused. Organized and dependable. Comfortable working in a fast-paced environment. Committed to continuous improvement. Excited to help businesses grow through modern marketing and automation. Why Join Us? By joining Advanced Marketing & Sales you will gain real-world experience working with cutting-edge AI technology digital marketing strategies and CRM automation while contributing to projects across healthcare staffing professional services and home services. This role offers an excellent opportunity to build valuable skills that are in high demand in today's AI-driven business environment.

Join our prestigious insurance agency as an Expert Personal Assistant . We are seeking a highly skilled professional to manage essential administrative tasks ensuring seamless operations and data integrity. This remote position offers a unique opportunity to work within a dynamic industry supporting our team with precision and expertise. As the Personal Assistant you will be responsible for: Managing carrier downloads and performing meticulous data cleanup to maintain accurate records. Implementing straightforward changes within carrier websites efficiently. Attaching and annotating documents with clarity and precision. The ideal candidate will possess: Proven expertise with EZLynz Outloom and excel as well as other similar tools demonstrating the ability to manage tasks and communication effectively. A keen eye for detail ensuring all data and documents are handled with the utmost accuracy. Strong organizational skills to prioritize and manage assigned tasks autonomously. We are looking for a dedicated professional with a corporate mindset who thrives in a remote working environment. If you are ready to contribute to a leading insurance agency with your exceptional skills and experience we invite you to apply.

Join our dynamic insurance agency as a Virtual Assistant where your organizational expertise and attention to detail will drive our success in client management and operational efficiency. We are seeking a mid-level professional with a strong technical acumen to support our team remotely. As a Virtual Assistant you will play a crucial role in streamlining our processes and enhancing client interactions. Your primary responsibilities will include setting appointments through calls handling a variety of administrative tasks and engaging in qualifying calls to ensure client needs are met efficiently. Additionally you will be responsible for maintaining detailed notes and organizing data using Google Sheets. Appointment Setting: Initiate and manage client appointments via phone calls ensuring a seamless experience. Administrative Support: Execute various administrative duties to support the team effectively. Qualifying Calls: Conduct calls to assess and qualify client needs providing essential insights for our agents. Note Taking: Accurately document call outcomes and client interactions for future reference. CRM Management: Utilize CRM tools to update and maintain client information ensuring data accuracy and accessibility. Google Sheets Organization: Organize and manage data in Google Sheets for easy access and reporting. The ideal candidate will possess a blend of technical skills and a proactive approach to problem-solving. Experience with CRM systems and proficiency in Google Sheets are essential for success in this role along with fluent english speaking. If you are a detail-oriented technically skilled professional eager to contribute to a leading insurance agency we encourage you to apply and become a vital part of our team.

Join our dynamic team as a Virtual Assistant specializing in data entry where your attention to detail and technical skills will support our operational success. This entry-level role offers the opportunity to refine your document processing abilities in a remote setting. As a Virtual Assistant you will: Retype documents accurately to ensure data integrity. Edit documents for clarity and consistency. Proofread to maintain high-quality standards. While specific tools are not mandated proficiency with standard data entry and word processing software is expected. We are seeking candidates who are committed to precision and can manage their time effectively while working independently. Embrace the flexibility of remote work while contributing to our team's success with your meticulous approach. If you are ready to start your career in data entry with a focus on excellence we encourage you to apply.

We are hiring a Virtual Assistant to support our business with Administrative Support Marketing and Video Editing. Responsibilities: Assist with daily tasks related to Administrative Support Support Marketing tasks and follow processes accurately Handle Video Editing tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed I will give you a PDF detailed daily task list to see if this is what you want to do. Requirements: Previous experience with Administrative Support and/or Marketing Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone 7 am - 1 pm pacific standard (California) M-F Your top 2 skills related to this role