Administrative Support Jobs

Are you passionate about connecting talented individuals with exciting career opportunities? We are on the lookout for a Junior HR Agent to join our dynamic team. With a friendly and casual work environment this remote role offers the perfect chance to grow your career in Human Resources. As a Junior HR Agent you will play a pivotal role in our hiring process. Your daily responsibilities will include: YOU WILL GET BONUS FOR EACH CLOSED POSITION Monitoring and updating open positions to ensure our job listings are current. Engaging with potential candidates building relationships and guiding them through the hiring process. Collaborating with local HR teams to identify and reach out to potential candidates. Search and Negotiate with with local HRs for the open positions To excel in this role you'll need strong communication skills enabling you to effectively interact with candidates and HR colleagues. We're looking for a mid-level professional who is eager to develop their skills in a supportive environment. This position offers the flexibility of remote work allowing you to balance your professional and personal life effectively. If you're ready to join a team that values your contributions and supports your growth we'd love to hear from you!

Assistant Coach for Daily Focus & Wellbeing Remote | Entry-Level | Paid Role + Bonuses | Great for Students & Early-Career Helpers Want remote work that actually helps you build your future? We're looking for a warm reliable Assistant Coach for Daily Focus & Wellbeing to provide short daily check-ins for neurodivergent professionals and coaching clients. This role is a great fit for students recent graduates and early-career workers interested in: Psychology Coaching Therapy or counselling Teaching Social work Disability support Medicine or health care Human services Leadership or people support What You'll Do Each day you'll: Join a short scheduled call Ask a simple list of check-in questions Listen with warmth and patience Help the client reflect and stay focused Take clear accurate notes You are not expected to give advice provide therapy or solve anyone's life. Your job is to show up follow the structure listen well and be kind. Schedule Check-ins happen between: 9:30 AM-1:00 PM Eastern Time 13:30-17:00 UTC during daylight saving time 14:30-18:00 UTC during standard time The exact time may change from week to week but it will always be agreed upon in advance. Neither the client nor the assistant coach can change the agreed time with less than 7 days' notice except in emergencies. We respect your time. We do not expect you to be endlessly available. Why This Role Is Different Many online work platforms treat workers like replaceable task machines. We don't. We care about the people who work with us. We want this role to be useful for your future not just ours. You'll receive: Clear expectations A structured process Regular feedback Performance bonuses Respectful communication Support for your career and personal goals A chance to build real experience in coaching-adjacent support work When someone does excellent work with us over time we are happy to support their next step with thoughtful feedback mentorship and where appropriate a strong reference letter. In the past our support and reference letters have helped workers move toward major next steps including graduate school medical school law school and competitive internships. You Might Love This Role If You Are Friendly and easy to talk to Reliable and punctual A good listener Calm and non-judgmental Interested in neurodiversity ADHD coaching or wellbeing Detail-oriented Curious about people Looking for meaningful experience not just another online gig Neurodivergent applicants are warmly welcome. Tools You'll Use Google Calendar Google Docs Gmail or email Zoom or Google Meet You don't need advanced tech skills. You just need to be comfortable learning simple tools and following a clear process. Why This Role Matters A short daily check-in can make a real difference. You'll help someone pause reflect stay connected to their goals and feel less alone in the workday. If you want meaningful remote work with structure warmth feedback and room to grow we'd love to hear from you.

Are you an organized and proactive individual who thrives in a dynamic environment? Join our team as a Personal Secretary to a successful investor and entrepreneur involved in the exciting worlds of real estate ecommerce and investment. This mid-level role offers an opportunity to dive into the fast-paced life of a multifaceted professional ensuring smooth operations across various ventures. As a Personal Secretary you'll be the right hand to our investor handling a range of tasks to keep his business and personal life running seamlessly. Your friendly demeanor and attention to detail will be key in maintaining high standards of professionalism and efficiency. Key Responsibilities: Efficiently manage and organize daily schedules meetings and appointments. Coordinate communication and correspondence ensuring timely responses. Assist in managing and tracking investments and business projects. Prepare and edit documents presentations and reports. Handle administrative tasks to support business operations. What We're Looking For: Mid-level experience in a similar role preferably in real estate ecommerce or investment sectors. Excellent organizational and multitasking skills. Strong communication skills with a friendly and professional tone. Ability to work independently and proactively in a remote setting. Familiarity with digital tools and platforms for scheduling and communication. If you're ready to bring your skills and enthusiasm to a role where no two days are the same we'd love to hear from you. Apply now and be a crucial part of our investor's success story!

About the Role We are looking for an experienced and highly organised Maintenance Coordinator to join our team. The ideal candidate will have a strong understanding of the UK rental property industry and experience coordinating maintenance works for residential properties. This role requires someone who can communicate professionally with tenants landlords contractors and internal team members while ensuring that maintenance issues are handled efficiently cost-effectively and in line with UK property standards. Key Responsibilities Act as the main point of contact for maintenance-related issues across rental properties. Liaise with tenants landlords property managers and contractors to arrange repairs and maintenance works. Coordinate contractor schedules and follow up to ensure jobs are completed on time. Obtain quotes compare pricing and seek approval where required. Track maintenance requests from initial report through to completion. Ensure all maintenance updates are properly recorded in the relevant systems. Monitor urgent repairs and ensure they are handled promptly. Support compliance-related maintenance where applicable including gas safety electrical safety fire safety damp and mould concerns and general property standards. Maintain strong working relationships with reliable contractors and suppliers. Provide regular updates to management regarding ongoing and completed works. Requirements Previous experience in maintenance coordination property management lettings or a similar role. Familiarity with the UK rental property industry is essential. Good understanding of common residential property maintenance issues. Knowledge of UK landlord and tenant expectations property compliance and repair obligations is preferred. Excellent communication and organisational skills. Ability to manage multiple tasks contractors and property issues at the same time. Strong attention to detail and ability to follow up consistently. Confident using email spreadsheets property management systems and task-tracking tools. Ability to remain calm and professional when handling urgent or sensitive tenant concerns. Ideal Candidate The ideal candidate is proactive reliable and solutions-focused. You should be comfortable dealing with maintenance issues from start to finish and confident working with tenants landlords and contractors. Experience with UK rental properties HMOs serviced accommodation or residential lettings would be a strong advantage. We look forward to hearing from you.

¿Eres una persona organizada y apasionada por el mundo administrativo? ¡Estamos buscando un Asistente Administrativo para unirse a nuestro equipo remoto en el sector de consultoría y servicios educativos! Este rol es perfecto para alguien con experiencia de nivel intermedio que quiera contribuir significativamente al manejo del Back Office. Como nuestro Asistente Administrativo serás la columna vertebral de nuestras operaciones diarias. Estarás a cargo de: Controlar los gastos por vertical para asegurar que todo esté en línea con nuestros objetivos financieros. Planear y controlar los ingresos ayudando a mantener una visión clara de nuestros flujos de caja. Gestionar cuentas por cobrar y por pagar para garantizar que nuestros procesos financieros sean fluidos y eficientes. Realizar gestión contable asegurando que todos los registros sean precisos y estén al día. Utilizarás herramientas como Pipedrive para organizar y optimizar tus tareas diarias. Nos encantaría que trajeras tus habilidades analíticas y tu capacidad de resolución de problemas para mejorar nuestros procesos administrativos. En este rol remoto tendrás la flexibilidad de trabajar desde cualquier lugar manteniendo una comunicación abierta y colaborativa con el equipo. Si te apasiona el orden y tienes un enfoque detallado ¡queremos conocerte! Importante: Estar en México y operar en español (ingles deseado)

Are you looking to kickstart your career in the world of online communication? Join our team as a Virtual Assistant where your friendly nature and organizational skills will shine! This entry-level role is perfect for someone who loves engaging with people and wants to learn the ropes of customer interaction. As a Virtual Assistant with us you'll be the go-to person for answering customer questions and sharing exciting company offers. We have a ready-made database to help you get started so you can focus on what you do best - providing excellent service and building relationships! Your daily responsibilities will include: Responding to customer inquiries with a friendly and helpful attitude. Sending out company offers and promotions using our pre-existing database. Maintaining a positive and professional communication style with all customers. We believe in creating a supportive environment where you can grow and develop your skills. While specific tools aren't mentioned being comfortable with basic computer operations and learning new software is a plus! If you're ready to jump into a role that's both engaging and rewarding we'd love to hear from you. Apply today to join a team that values your enthusiasm and dedication!

We are seeking a dedicated and enthusiastic Personal Assistant & Marketer to join our team in the dynamic world of social media. This is an exciting opportunity to play a critical role in the launch of our innovative product working remotely in a corporate and professional environment. As a key member of our team you will be responsible for a range of tasks that are essential to our marketing efforts and product launch. Your primary duties will include managing social media accounts creating engaging posts and helping to develop and execute marketing strategies. Social Media Posting: Create and schedule content across various platforms to enhance our brand presence. Marketing: Assist in the development of marketing strategies and campaigns to effectively reach our target audience. Advertising: Support the team in designing and implementing advertising initiatives to promote our product launch. We are looking for a candidate who is eager to learn and grow in the field of social media marketing. While specific tools are not specified familiarity with popular social media platforms and a basic understanding of marketing principles are beneficial. If you are an entry-level professional with a passion for social media and marketing and are ready to contribute to a successful product launch we encourage you to apply. Join us and be part of a forward-thinking team dedicated to making an impact in the industry.

We are hiring a Virtual Assistant to support our business with Data Entry Email Handling and Virtual Assistant. Responsibilities: Assist with daily tasks related to Data Entry Support Email Handling tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Data Entry and/or Email Handling Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic construction company as a Bilingual Virtual Appointment Coordinator . We are seeking a mid-level professional who is fluent in both English and Spanish to enhance our customer engagement and streamline our appointment scheduling process. As a crucial member of our team you will be responsible for: Handling inbound phone calls and addressing customer inquiries in both English and Spanish. Scheduling roofing and construction appointments efficiently. Following up with leads through phone calls text messages and emails. Updating and managing our CRM system with accurate customer information. Delivering outstanding customer service and supporting administrative tasks as needed. The ideal candidate will have experience with: CRM systems such as GoHighLevel Jobber Legacy Fusion or similar platforms. Google Workspace including Gmail Google Calendar and Google Docs. Microsoft Office Suite particularly Word and Excel. Zoom for virtual meetings and communication. Canva (preferred) for creating simple visual content. We value professionalism and a proactive approach to problem-solving. If you are an organized and detail-oriented individual with excellent communication skills we would love to hear from you!

Join our vibrant team as a E-commerce Operations & Brand Assistant at a leading children's apparel e-commerce boutique. We are seeking a motivated individual ready to thrive in a fast-paced environment helping us enhance our brand's presence and streamline operations. If you have a knack for multitasking and a passion for baby fashion this role is perfect for you. In this dynamic position you will: Communicate with suppliers to negotiate pricing minimum order quantities shipping and production timelines. Research new products trends competitors and wholesale opportunities to keep our offerings fresh and competitive. Manage our Shopify store by uploading products organizing collections updating inventory and ensuring all listings are current and accurate. Track purchase orders inventory and customer orders while maintaining organized spreadsheets. Assist with customer service lead generation and ensure a premium luxury brand experience for our customers. We use a variety of tools to keep our operations running smoothly. You'll need experience with: Shopify Canva Meta Business Suite (Facebook & Instagram) TikTok Google Workspace (Docs Sheets & Drive) Microsoft Excel ChatGPT Alibaba/1688 Trello or ClickUp Slack This mid-level role is ideal for someone who thrives in a fast-paced hustle-driven environment . If you're ready to make a significant impact in a growing brand apply today and help us bring the best in children's apparel to our valued customers.