Bookkeeping Jobs

Join our dynamic property management team as a Social Media & Bookkeeping Specialist . We are seeking a detail-oriented professional with a knack for precision and a passion for engaging with guests and managing our online presence. This remote role offers a unique blend of responsibilities combining financial acumen with creative communication skills. As part of our team you'll ensure seamless financial operations and vibrant social media interactions contributing to a welcoming experience for our guests. Bank Reconciliations: Utilize Xero to manage and ensure the accuracy of our financial records. Social Media Management: Craft and execute engaging content strategies to enhance our brand visibility and interaction with potential guests. Guest & Cleaner Communications: Coordinate and communicate efficiently with guests and cleaning staff to maintain excellent service standards on platforms like Airbnb. Experience & Skills Required: Mid-level experience in bookkeeping and social media management. Proficiency with Xero for financial operations. Strong communication skills and ability to manage multiple tasks efficiently. Experience in the property or hospitality industry is a plus. Embrace the flexibility of remote work while playing a crucial role in our team. If you are meticulous technically skilled and ready to contribute to our growth we would love to hear from you!

Looking for a reliable virtual assistant to handle daily online postings and account setup for multiple businesses including Airbnb properties car rentals and trucking/delivery services. Responsibilities: Create and manage accounts on rental and listing platforms Post listings on Facebook Marketplace Craigslist and other sites (list will be provided) Join and post in local Facebook groups Respond to basic customer inquiries Track leads and postings in Google Sheets Refresh listings regularly Requirements: Experience with Facebook Marketplace and Craigslist Good written English Organized and reliable Ability to post 50-100 listings per day 200+ group posts per week manage multiple platforms This is a long-term position with potential for full-time work.

Join a fast-paced team in the cleaning construction and independent sales industry as a Virtual Assistant. We are seeking a motivated individual with a knack for organization and a passion for efficiency to help streamline our daily operations. As a Virtual Assistant you will play a crucial role in maintaining our financial records and customer interactions. Your main responsibilities will include uploading pictures of receipts to QuickBooks managing small customer invoicing tasks and ensuring all bookkeeping is up to date. With approximately 24 transactions per day this role is perfect for someone who thrives in a structured yet dynamic environment. Key Responsibilities: Upload and organize receipt images in QuickBooks. Handle small invoicing tasks and verify their accuracy. Maintain up-to-date bookkeeping records. Schedule appointments and manage customer communications. This position requires a commitment of approximately three hours per day making it an ideal opportunity for those who excel in a fast-paced setting and are ready to hustle. Required Skills and Tools: Proficiency in QuickBooks. Strong organizational skills and attention to detail. Ability to multitask and manage time effectively. Previous experience in a similar mid-level role. If you are enthusiastic about contributing to a dynamic team and have the skills to manage financial and administrative tasks efficiently we would love to hear from you!

About Us We are a Nevada-based business owner rebuilding 2 years of financial records in QuickBooks Online due to business restructuring and transition. This is a structured cleanup project followed by long-term ongoing bookkeeping. This role will start with a major historical rebuild and transition into monthly maintenance bookkeeping for a new company (Sublime Design NV). If the relationship works well additional long-term work may include Amazon bookkeeping and SaaS bookkeeping support. Project Phase 1 - QuickBooks Cleanup (Primary Focus) You will: Reconcile 2 years of bank and credit card transactions Clean up duplicate transfers Properly categorize expenses Match transactions to statements Ensure all accounts reconcile accurately Generate clean financial reports (P&L + Balance Sheet) Follow structured reconciliation rules provided by owner This is detailed work. Accuracy is critical. You must have experience cleaning messy QuickBooks Online accounts. Phase 2 - Ongoing Monthly Bookkeeping After cleanup is complete: Monthly bank & credit card reconciliation Expense categorization Financial report preparation Light administrative bookkeeping tasks Estimated 5-10 hours per month ongoing. Required Skills Strong QuickBooks Online experience (REQUIRED) Experience with reconciliation cleanup projects Understanding of US accounting practices Ability to work independently Strong attention to detail Clear English communication Bonus: Experience with Amazon bookkeeping Experience with multi-company bookkeeping Communication You may work your normal Philippines schedule. Owner is available late evenings (US time) for meetings and oversight. Clear communication and progress updates are important. To Apply Please answer: How many full QuickBooks cleanup projects have you completed? Have you reconciled 2+ years of historical data before? Are you a QuickBooks Online ProAdvisor? Describe the messiest QBO cleanup you have handled. What is your expected hourly rate?

We are hiring a Virtual Assistant to support our business with Bookkeeping Customer Service and Customer Support. Responsibilities: Assist with daily tasks related to Bookkeeping Support Customer Service tasks and follow processes accurately Handle Customer Support tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Bookkeeping and/or Customer Service Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic real estate and property management team as a Virtual Assistant specializing in Bookkeeping and Project Scheduling . We are seeking a detail-oriented professional with a technical aptitude to manage crucial financial and scheduling operations ensuring our projects run smoothly and efficiently. As a key member of our virtual team your responsibilities will encompass: Financial Management : Reconcile daily transactions and update financial records using QuickBooks or Xero. Appointment Coordination : Schedule and coordinate appointments for property inspections or client meetings ensuring all stakeholders are informed and prepared. Project Tracking : Update and maintain project tracking boards in Trello or Asana to guarantee deadlines are met and projects stay on track. Email Management : Handle email correspondence following up with leads or vendors to maintain strong business relationships. Document Organization : Maintain and organize digital files and documentation related to real estate transactions ensuring easy access and retrieval. This role requires proficiency in QuickBooks (or Xero ) Google Workspace Trello (or Asana ) Slack and Zoom . Candidates should have mid-level experience and a keen eye for detail capable of managing multiple tasks with precision. We offer a flexible remote working style encouraging autonomy and creativity while providing the support you need to excel. If you have a passion for organization and a knack for numbers we'd love to hear from you.

We are hiring a Virtual Assistant to support our business with Bookkeeping Excel and Xero. Responsibilities: Assist with daily tasks related to Bookkeeping Support Excel tasks and follow processes accurately Handle Xero tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Bookkeeping and/or Excel Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Role Summary We're looking for a reliable Administrative Virtual Assistant to handle invoicing accounts receivable tracking reconciliation prep tax-summary prep and organized documentation. This is a strictly administrative role . No marketing no strategy no decision-making. The goal is to keep financial records clean admin work off the founder's plate and partner materials easy to find and share. Key Responsibilities 1. Weekly Invoicing & Accounts Receivable Create and send weekly invoices Update invoice and customer records Track payments and reconcile AR by account Prepare a simple AR summary (paid / outstanding / overdue) Flag issues or discrepancies 2. Quarterly Accounting & HST Prep (Prep Only) Match invoices to bank transactions Pull together sales expenses and tax data Create a clear HST summary table for the accountant (You prepare; accountant files) 3. Content & Document Organization Keep business documents organized and up to date Create share-ready folders for: Distributor and retailer forms Promotions and demo materials Product specs UPCs nutritionals images Make sure files are easy to find and quick to share 4. SOPs & Documentation Write simple SOPs for admin tasks (invoicing AR reconciliation content organization) Keep SOPs updated for future reference and onboarding 5. Admin Updates Short weekly status update Prepare quarterly hand-off package for accountant Tools You'll Use Xero Square (invoicing & payments) Google Suite (Sheets Docs Drive Gmail) WhatsApp (communication) Canva (organizing approved assets only) ChatGPT (summaries SOP formatting documentation help) Time Commitment 8 hours per week One 1-hour live work session per week (Google Meet) Out of Scope (Important) Marketing or content creation Social media or newsletters Pricing or sales decisions Customer negotiations or collections Tax filing or legal decisions Ideal Fit Very organized and detail-oriented Comfortable with numbers and spreadsheets Follows instructions and boundaries Communicates clearly and flags issues early

We are a fast-growing US-based accounting and Virtual CFO firm. We are looking for a Sales Closer who speaks the language of finance. You will be taking scheduled calls with US business owners diagnosing their financial pain points and closing them on our high-ticket tax and accounting packages. You are NOT just a salesperson. You have an accounting background (maybe you were an accountant who realized you prefer talking to people over doing spreadsheets). You understand the difference between an S-Corp and a C-Corp and you can explain the value of monthly bookkeeping without hesitation. Requirements: Native-Level English (Non-Negotiable): You must possess a completely neutral accent and near-native command of US English idioms and business culture. Clients must feel like they are speaking to a partner in the US. Accounting Background: A degree in Accountancy or previous experience working in a US Tax/Accounting firm is required. You need to understand the services you are selling. Sales Experience: Proven track record of closing B2B deals. Availability: Must work US Business Hours (PST) . Responsibilities: Conduct discovery calls with warm leads (business owners). Review client financial situations and recommend the correct service tier (Bookkeeping Tax Planning CFO Services). Overcome technical objections regarding tax compliance and pricing. Send engagement letters and close the deal on the call.

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.