Crm Management Jobs

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN OPERATIONS MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing home services company based in Florida. We're scaling aggressively and need someone who can run the back-end operations of the business - not just support it. WHAT YOU'LL OWN: - Scheduling and dispatching technicians - Managing unpaid invoices and following up on collections - Handling job reschedules and last-minute changes - Client communication (email text phone) - you'll represent our brand directly to customers - CRM management - Keeping the day-to-day operation moving without me having to check in THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You will be talking to American clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - CRM experience required. You must have hands-on experience running a CRM - ideally for a home service business (HVAC plumbing landscaping pest control cleaning pool service etc.). You don't need window cleaning experience specifically but you need to have actually managed scheduling dispatch or invoicing inside a CRM before. - AI fluent and experience using Claude - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. We need someone reliably available when our clients and technicians are. - Proactive not reactive. I don't want to have to tell you what to do every day. I want someone who sees a problem and solves it or flags it before it becomes one. Ownership mindset - this is your department not my to-do list for you. - Reliable internet a quiet workspace and a real computer. No exceptions. **DO NOT APPLY IF YOU DO NOT MEET THESE REQUIREMENTS IF YOU DO NOT QUALIFY YOU WILL BE IGNORED WHAT WE OFFER: - $6-11/hr depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with the owner not buried under five layers of management - The opportunity to genuinely run something not just execute tasks --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with client communication. 1. Your application subject/first line must read exactly: OPS MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe a CRM you've used and what specific tasks you managed in it (scheduling invoicing dispatch etc.) - Tell me about a time a client or customer was upset. What did you do? - What does ownership mindset mean to you in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word RELIABLE so I know you actually read the whole post.

EXPERIENCE IS REQUIRED. Please do not apply if you have not previously worked in an operations/management role for a digital marketing lead generation or sales agency. Encourage Good Leads is a growing digital marketing and lead generation company serving contractors and local service businesses. This position is for Encourage Good Leads not our real estate business. We are looking for an experienced Operations Manager who can take ownership of day-to-day operations and help build a scalable organized company. You will be responsible for managing and holding team members accountable tracking KPIs overseeing appointment setters and sales workflows making sure leads are properly followed up with maintaining SOPs monitoring CRM workflows coordinating client onboarding and fulfillment identifying operational problems and making sure tasks actually get completed. Our operation uses tools such as GoHighLevel Google Workspace calling/SMS systems lead-generation tools and third-party marketing fulfillment partners. Experience with GoHighLevel and managing remote sales/marketing teams is strongly preferred. I am looking for someone who takes initiative. I do not want to give step-by-step instructions for every task. You should be comfortable identifying problems proposing solutions managing people and following through without constant supervision. Requirements: Previous agency operations/management experience; strong English communication; experience managing remote employees or VAs; KPI and performance tracking; CRM/workflow experience; strong organization and accountability; ability to create and improve SOPs; and reliable availability during U.S. business hours. When applying please explain your previous operations experience the size/type of team you managed what KPIs you were responsible for and which CRMs or agency platforms you have used.

We are looking for a reliable detail-oriented Administrative Assistant to help with an ongoing insurance vendor project for our plumbing company. The initial work will focus on organizing cleaning up and maintaining our existing CRM/vendor tracking system and assisting with insurance vendor applications. Responsibilities will include: - Reviewing organizing cleaning up and updating our existing CRM system - Identifying and correcting incomplete duplicate outdated or incorrectly entered information - Accurate data entry and maintenance of vendor/company records - Completing online vendor applications using company information and documents we provide - Adding each company to the CRM and keeping its information application status contacts notes documents and follow-up dates current - Tracking submitted applications responses follow-ups missing requirements and next steps - Researching additional insurance companies vendor networks and other potential companies we can apply to when requested - Keeping company documents and vendor information organized - Creating and maintaining clear simple step-by-step written instructions for the CRM setup and work processes so our office staff can understand maintain and continue the work independently You do not need to be a CRM expert. However you must be comfortable learning software following instructions researching information online and working independently with strong attention to detail. Experience with administrative work data entry online applications vendor onboarding CRM systems or similar work is preferred. Accuracy organization reliability and communication are very important. If you encounter missing information or are unsure about an application we expect you to ask rather than guess. This position will begin part-time with an initial project/trial period. For the right person there may be additional ongoing administrative work available after the initial project is completed successfully.

Join our dynamic entertainment company as an Executive Assistant to the CEO . We are seeking a dedicated professional with a passion for the entertainment industry and a knack for organizational excellence. This remote mid-level position offers the opportunity to work closely with our CEO supporting key business operations and ensuring seamless communication across departments. As the Executive Assistant you will be responsible for: Calendar Management: Coordinate and manage the CEO's schedule ensuring all appointments meetings and events are organized efficiently. CRM Management: Maintain and update the CRM system to ensure accurate and up-to-date client information. Outreach: Assist in communication efforts including reaching out to clients partners and industry contacts. Meeting Notes: Attend meetings take detailed notes and distribute them to relevant parties to ensure clarity and follow-up on action items. Email Management: Monitor and manage the CEO's email correspondence prioritizing and responding to messages as needed. We are looking for someone who is highly organized proactive and possesses excellent communication skills. The ideal candidate will have prior experience in a similar role preferably within the entertainment industry and be comfortable working in a fast-paced dynamic environment. Familiarity with CRM tools and an ability to adapt to new technologies is essential. If you are a detail-oriented professional with a strong desire to support executive leadership and contribute to our company's success we would love to hear from you. Apply today to join our team and help us continue to make a mark in the entertainment world!

We are hiring a Virtual Assistant to support our business with CRM Real Estate and Cold Calling. Responsibilities: Assist with daily tasks related to CRM Support Real Estate tasks and follow processes accurately Handle Cold Calling tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with CRM and/or Real Estate Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Virtual Outbound Sales Representative Full-Time | 8:00 AM - 5:00 PM Central Time USA Mobile Drug Testing of Plano is a compliance-as-a-service platform helping companies navigate DOT and occupational health compliance requirements. We're looking for a driven articulate Virtual Outbound Sales Representative to generate new business and build our client pipeline. Schedule: Full-time Monday-Friday 8:00 AM-5:00 PM Central Time (US). What you'll do: Make outbound calls to prospective clients (cold calls warm leads and referral follow-ups) Clearly explain services and value proposition to decision-makers (HR managers safety officers business owners) Qualify leads and schedule demos/consultations for the sales/onboarding team Maintain accurate records of calls follow-ups and pipeline status in our CRM Meet weekly/monthly outbound call and appointment-setting targets Follow up persistently but professionally with prospects who don't convert on the first call Report on call activity conversion rates and pipeline progress What you'll need: Excellent spoken English with a confident professional and persuasive phone presence - this is a US-facing cold-calling role so clarity and native-level fluency matter Proven outbound sales or telemarketing experience (B2B preferred) Comfortable with rejection and consistent daily call volume Strong follow-up discipline and CRM data hygiene Full-time availability 8a-5p Central reliable internet quiet home work environment Self-motivated - able to work independently and hit targets without close supervision Nice to have: Experience selling compliance safety HR or B2B service subscriptions Familiarity with DOT/occupational health/workplace compliance industry Experience with CRMs like HubSpot Salesforce or similar Compensation: Base + commission

We are a growing European creator management agency looking for a reliable and detail-oriented Virtual Assistant to support our creator recruitment through Instagram. This is not a copy-and-paste spam position. We are looking for someone who can identify suitable creators understand our target profile personalize messages follow up professionally and keep our outreach pipeline organized. Your Responsibilities Research female creators and influencers primarily from Germany Austria and Switzerland Identify suitable prospects based on our defined criteria Focus on relevant niches such as lifestyle fitness modeling and creator content Follow and engage with selected accounts before contacting them Send personalized outreach messages using our approved scripts Adjust the opening message based on each creator's profile Follow up with interested and non-responsive prospects according to our process Respond professionally to initial questions and move qualified prospects toward a call Record every contacted creator response and follow-up in our tracking sheet Keep the Instagram account organized and report any restrictions or technical problems immediately Provide a short daily report with outreach numbers responses and notable conversations What We Are Looking For Previous experience with Instagram outreach lead generation or appointment setting Strong written English Careful research and attention to detail Ability to follow instructions and work independently Professional and respectful communication Reliable daily availability from Monday to Friday Comfortable working for a creator management agency No mass messaging bots or unauthorized automation No contacting the same person twice No changes to accounts passwords bios or settings without approval Performance Expectations During the initial phase quality is more important than volume. You will be expected to: Research approximately 25-40 suitable profiles per working day Send approximately 20-30 personalized messages per working day Complete scheduled follow-ups Maintain an accurate tracking sheet Generate genuine qualified conversations rather than unqualified replies Targets may be adjusted after the trial period based on account safety response quality and working speed. Compensation Paid two-week trial: USD 75 After a successful trial: USD 150-200 per month depending on performance availability and agreed workload Long-term opportunity for reliable candidates Performance bonuses may be offered for qualified creators who attend a call or begin working with the agency To Apply Please answer the following questions: Have you previously done Instagram outreach or lead generation? Please describe your experience. How do you decide whether a creator is a suitable prospect? How would you personalize an outreach message? How many hours can you work from Monday to Friday? Please write a short sample message to a fitness or lifestyle creator. Confirm that you are comfortable working with a creator management agency. What device and internet connection do you use? Applications without answers to these questions will not be considered.

Are you ready to dive into the world of SaaS and make a real impact from the comfort of your home? We are on the hunt for a high-energy Virtual Assistant to support our fast-paced team. If you're a self-starter with a knack for organization and a passion for the digital landscape this entry-level opportunity is your gateway to growth. Key Responsibilities: Efficiently manage emails messages and handle basic administrative tasks to keep our operations running smoothly. Conduct online research to gather and synthesize information that will inform our strategies and decisions. Update and organize spreadsheets and documents ensuring that data is accurate and easily accessible. Schedule appointments and manage calendars to optimize team productivity. Provide day-to-day support to the team tackling a variety of tasks that keep our virtual office thriving. What You'll Bring: Strong organizational skills and attention to detail that allow you to handle multiple tasks without missing a beat. Excellent communication skills to effectively collaborate and interact with team members and stakeholders. A proactive mindset that thrives in a fast-paced environment and embraces new challenges. Familiarity with basic office software and a willingness to learn new tools and technologies as needed. Join us as we revolutionize the SaaS industry - one project at a time. If you're ready to hustle and grow with us we'd love to hear from you!

Join our dynamic real estate team as a Short Term Rental Property Manager where your keen attention to detail and technical skills will ensure seamless operations in our short-term rental portfolio. This mid-level role is perfect for a self-starter who thrives in a remote work environment managing multiple tasks with precision and has experience using AirBnB VRBO and/or Hospitable. As a Short Term Rental Property Manager you will be responsible for: Online Customer Support: Provide exceptional support through messaging platforms addressing guest inquiries and resolving issues promptly. Create and Maintain Cleaner Schedules: Develop and manage efficient cleaning schedules to ensure properties are always guest-ready. Listing Creation and Maintenance: Craft compelling property listings and ensure they remain up-to-date and accurate across all platforms. The ideal candidate will possess: Proven experience in property management or a related field. Strong organizational skills with an ability to manage multiple properties simultaneously. Excellent communication skills for effective customer interaction. Technical proficiency in using property management software and online platforms. If you are a detail-oriented professional with a passion for real estate and a knack for managing short-term rentals we want to hear from you. Apply today to make an impact in our growing team.

Design Lift Studio is seeking a proactive and organized Marketing Virtual Assistant to join our team on a part-time basis. As a key player in executing our marketing strategy you will work remotely to enhance our presence across various platforms and support our outreach efforts within the real estate industry. In this role you will be responsible for a range of tasks designed to drive engagement and generate leads: Create and Schedule Content: Develop visually compelling graphics using Canva craft engaging captions and produce Reels/short-form content for platforms such as Instagram TikTok Facebook LinkedIn and Pinterest. Research and Build Lead Lists: Identify and compile lists of qualified Realtors brokers property investors STR owners and property managers that align with our target client profile. Execute Outreach and Follow-Ups: Conduct cold calls send personalized emails and DMs and diligently track responses to secure booked discovery calls. Maintain the CRM and Marketing Pipeline: Update lead statuses organize contact information schedule follow-ups and ensure the pipeline remains streamlined and efficient. To excel in this role you should be comfortable using tools such as GoHighLevel Canva and Capcut and possess a strong visual sense. Experience with social media platforms like Instagram LinkedIn Facebook and TikTok is essential. We are looking for a mid-level professional who can seamlessly translate marketing activities into qualified leads and revenue. If you are a detail-oriented individual with a passion for real estate marketing we want to hear from you.