Email Management Jobs

Join our dynamic plumbing company as an Expert Bookkeeper & CRM Specialist where precision meets innovation. We are seeking a detail-oriented professional to manage our financial and administrative operations with expert proficiency in Houzz Pro. In this pivotal role you will be responsible for overseeing our billing processes maintaining client relationships through timely follow-ups and ensuring seamless inventory management. Your technical expertise will be crucial in managing our Houzz Pro CRM system to enhance our operational efficiency. Key Responsibilities: Manage and optimize Houzz Pro CRM for client and project data. Oversee accurate and timely billing processes. Engage with clients through calls and follow-ups to ensure satisfaction and resolve inquiries. Maintain and track inventory levels to support operational needs. Required Skills and Tools: Expert-level experience with Houzz Pro CRM. Strong analytical skills for billing and inventory management. Excellent communication skills for client interactions. Detail-oriented approach to managing administrative tasks. If you're a proactive professional with a passion for precision and a knack for technical tools we'd love to have you on our team. Apply now to contribute to our success and help us streamline our operations.

We are looking for an experienced Amazon Seller Central Customer Support Virtual Assistant for NordHavn a growing German e-commerce brand. This is a small long-term part-time position. It is not suitable for applicants without practical Amazon Seller Central experience. RESPONSIBILITIES Review and respond to Amazon buyer messages Search and verify orders in Seller Central Check order status shipping carrier and tracking information Handle FBM delivery and tracking problems involving DPD DHL and other carriers Process authorised partial refunds Support full-refund and replacement workflows according to our SOP Review return requests and previous actions Prevent duplicate refunds replacements or compensation Maintain an accurate customer-support case tracker Escalate owner-controlled actions with the correct Amazon order ID Use our configured Custom GPT to analyse cases and prepare customer replies Follow NordHavn's written SOPs and authority limits exactly REQUIREMENTS Proven hands-on experience with Amazon Seller Central customer support Experience handling Amazon buyer messages Experience with FBM orders tracking problems refunds and returns Ability to verify whether a refund or shipment is pending or completed Excellent written English Strong attention to detail Comfortable using ChatGPT and following structured SOPs Able to work independently without inventing information or making unauthorised promises Reliable internet connection Regular daily availability Available to begin on Monday August 24 German is not required. Our configured system prepares customer replies in the customer's language. You must understand the internal English instructions verify the information and send the correct customer reply through Amazon. WORKLOAD AND PAYMENT Starting rate: USD 3.00 per hour Initial workload: approximately 30-60 minutes per day Maximum of 5-7 hours per week Additional hours require prior approval from the owner The role may grow as the business and customer-support volume increase HOW TO APPLY Start your application with the exact words: NORDHAVN SUPPORT Then answer all of the following questions: How many years of hands-on Amazon Seller Central experience do you have? Have you personally handled Amazon buyer messages? Describe your exact responsibilities. Have you personally processed partial and full refunds in Seller Central? Have you handled FBM delivery problems tracking issues and replacement shipments? Have you handled Amazon return requests? Which Amazon marketplaces have you supported? How many hours per day are you available and what time zone do you work in? Can you begin on Monday August 24? Are you comfortable with USD 3.00 per hour and a maximum of 5-7 hours per week? Briefly explain the difference between an agreed refund and a completed refund. Applications that do not begin with "NORDHAVN SUPPORT" or do not answer all questions will not be considered. Shortlisted applicants will complete a short practical assessment using simulated Amazon customer-support cases. No access to a live Seller Central account is required for the assessment.

Are you the organized proactive and friendly virtual assistant we've been searching for? Join us in the dynamic world of entertainment and real estate where you'll play a crucial role in keeping everything running smoothly from behind the scenes. In this mid-level position you'll be the powerhouse that ensures every day is perfectly planned and executed. Your knack for problem-solving and your ability to work independently will shine as you help manage the daily hustle and bustle. Key Responsibilities: Organize and manage email inbox ensuring nothing gets missed. Efficiently manage the calendar scheduling and rescheduling meetings as needed. Keep track of appointments deadlines renewals and important dates. Maintain a running daily and weekly priority list to keep everything on track. Track expenses and organize receipts to keep finances in order. Coordinate seamlessly with accountants attorneys employees vendors and contractors. What You'll Bring: Strong problem-solving skills and the ability to work independently. Proficiency in calendar management and scheduling. Basic bookkeeping and financial organization skills. Excellent phone and interpersonal communication skills. If you're ready to make a real impact by helping us stay organized and ahead of the curve we'd love to hear from you. Apply today and become an integral part of our team!

Are you a fast-paced detail-oriented professional ready to make a significant impact in the e-commerce world? We are seeking a mid-level Personal Assistant to join our dynamic team and help our leadership prevent burnout cut decision fatigue and focus on high-impact tasks. In this role you'll play a crucial part in streamlining operations and ensuring our team stays on top of their game. Your ability to thrive in a hustle-driven environment will be key as you support our leaders in maximizing their productivity and efficiency. Assist in managing daily schedules prioritizing tasks and coordinating meetings to ensure seamless workflow. Implement strategies to reduce decision fatigue and enhance focus on strategic initiatives. Handle a variety of administrative tasks including email management document preparation and research. Leverage your expertise with MacBook tools to optimize productivity and communication. To excel in this role you should have a proven track record as a personal assistant exceptional organizational skills and a knack for anticipating needs. Your proactive approach and ability to thrive in a fast-paced environment will be essential. If you're ready to be a key player in a thriving e-commerce company and help our leaders focus on what truly matters we want to hear from you!

Join our dynamic team in the software engineering industry as a Virtual Assistant focused on candidate outreach and communication. We are seeking a mid-level professional who excels in maintaining organized clear and professional communication with potential candidates. Your role will be pivotal in ensuring our outreach efforts are both effective and efficient. As a Virtual Assistant you will: Contact potential candidates through approved communication channels ensuring a professional and engaging approach. Explain our projects roles or opportunities to candidates using the information provided ensuring clarity and enthusiasm. Answer basic questions from candidates maintaining a high standard of communication and professionalism. Provide timely updates on conversations and responses received ensuring our team is always informed of candidate interactions. Maintain clear and organized communication records allowing for seamless tracking and review of candidate outreach efforts. While specific tools are not mentioned familiarity with common communication and tracking software used in recruitment processes will be advantageous. If you are detail-oriented technically inclined and passionate about fostering strong candidate relationships we encourage you to apply for this exciting remote opportunity. Bring your expertise to our team and help us connect with top talent in the software engineering field.

We are seeking a highly skilled AI-Powered Executive Assistant to support a dynamic Marketing Consultant in the Medical Device/Skincare industry. This expert-level role requires a detail-oriented professional with strong technical skills and proven experience using AI tools particularly Claude AI. Key Responsibilities: Project Management: Oversee multiple active workstreams by tracking deliverables deadlines and follow-ups. Ensure nothing slips through the cracks. Team Coordination: Manage and coordinate with freelancers creators and vendors. Assign work chase status updates and hold team members accountable with professionalism. Inbox & Calendar Management: Triage emails draft replies and protect the consultant's time efficiently. AI Utilization: Use Claude AI daily to draft communications summarize documents prepare meeting briefs organize research and build workflows. Client & Partner Communication: Communicate on behalf of the consultant ensuring appropriate tone and judgment. Project Management System Maintenance: Keep systems current and serve as the go-to source for project status updates. Qualifications: Proven experience using AI tools in real work environments with a strong preference for Claude AI. 2+ years of project management experience managing timelines dependencies and ensuring on-schedule delivery. Experience in managing people including freelancers small teams or vendors. Excellent written and verbal English communication skills. High emotional intelligence to handle sensitive conversations and read tone accurately. Proactive communicator who flags problems early maintains communication and asks questions when needed. If you are a detail-oriented expert with a technical mindset and a passion for supporting marketing initiatives in the medical skincare industry we invite you to apply for this challenging and rewarding remote role.

Join our dynamic consultancy firm as an Executive Assistant to our founder. We are seeking a seasoned professional who excels in organization communication and proactive problem-solving. This remote role demands a high level of autonomy attention to detail and the ability to manage multiple priorities seamlessly. As the Executive Assistant you will play a crucial role in ensuring the founder's day-to-day operations run smoothly allowing them to focus on strategic initiatives. Your responsibilities will include: Managing the founder's calendar scheduling meetings arranging travel and following up on inbox communications efficiently. Coordinating projects by tracking deadlines maintaining action lists and ensuring priorities are on schedule. Preparing and organizing presentations proposals and business documents using existing templates. Handling lead follow-up updating the CRM and managing client communications to ensure no opportunity is missed. Improving systems and administrative processes to increase efficiency and free up the founder's time for strategic work. The ideal candidate will have expertise with tools such as Google Workspace (Docs Sheets Drive Calendar) Microsoft Office (Word PowerPoint Excel) Canva project management software like Trello/Asana/ClickUp/M hidden and communication platforms such as Zoom and Microsoft Teams . Experience with ChatGPT/AI tools and cloud storage services like Dropbox or Google Drive is essential. If you are an expert-level assistant with a corporate background and a passion for enhancing productivity we invite you to apply and be part of our innovative team. We're looking for someone who enjoys bringing structure to a growing business and wants to build long-term with us. This is more than an administrative role we're looking for someone who can take ownership think proactively and grow alongside the company.

We are hiring a Virtual Assistant to support our business with Virtual Assistant Virtual Assistant and Virtual Assistant. Responsibilities: Assist with daily tasks related to Virtual Assistant Support Virtual Assistant tasks and follow processes accurately Handle Virtual Assistant tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Virtual Assistant and/or Virtual Assistant Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

I am hiring a Virtual Assistant to support me with data entry. The task is to fill out a certain number of job applications per week and track which jobs you applied in a spreadsheet. Job expected to last 2 months 8-10 hours per week. Responsibilities: Assist with daily tasks related to Data Entry Support Data Entry tasks and follow processes accurately Handle Data Entry tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Data Entry and filling out forms in English. Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our prestigious insurance agency as an Expert Personal Assistant . We are seeking a highly skilled professional to manage essential administrative tasks ensuring seamless operations and data integrity. This remote position offers a unique opportunity to work within a dynamic industry supporting our team with precision and expertise. As the Personal Assistant you will be responsible for: Managing carrier downloads and performing meticulous data cleanup to maintain accurate records. Implementing straightforward changes within carrier websites efficiently. Attaching and annotating documents with clarity and precision. The ideal candidate will possess: Proven expertise with EZLynz Outloom and excel as well as other similar tools demonstrating the ability to manage tasks and communication effectively. A keen eye for detail ensuring all data and documents are handled with the utmost accuracy. Strong organizational skills to prioritize and manage assigned tasks autonomously. We are looking for a dedicated professional with a corporate mindset who thrives in a remote working environment. If you are ready to contribute to a leading insurance agency with your exceptional skills and experience we invite you to apply.