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EverFree breaks cycles of abuse and exploitation through survivor-led tech-powered care making safety and healing accessible for all. The Office & Executive Coordinator enables leadership to operate at their highest impact by managing calendars communications travel and administrative workflows with thoughtfulness and precision. You will support executive leadership across fundraising advocacy communications operations and programming - ensuring they have the systems information and coordination needed to run the organization effectively. You will also support the broader team by managing day-to-day operations for our remote organization ensuring smooth administrative processes and timely execution of operational needs. This position reports to the Associate Director Strategy and Operations and collaborates closely with senior leadership internal teams and external stakeholders. Core Responsibilities EXECUTIVE LEADERSHIP SUPPORT 1. Executive Support & Communications Manage CEO and COO calendars scheduling and meeting logistics across internal teams and external partners. Prioritize and respond thoughtfully to emails and communications maintaining professionalism and clarity. Prepare briefing materials action-item trackers and meeting notes to enable productive decision-making. Track commitments deadlines and follow-ups in Asana keeping leadership informed and aligned. 2. Philanthropy Pipeline Support In partnership with the External Affairs team support the CEO and COO in managing their philanthropy pipelines tracking opportunities deadlines communications and follow-ups. Prepare briefing materials reports and updates to support strategic engagement with donors and partners. 3. Executive Event & Engagement Support In partnership with the External Affairs team coordinate logistics for conferences convenings and external nonprofit events including researching attendees purchasing tickets and arranging event-related needs. Prepare briefing materials talking points and background notes so the CEO and COO are fully informed and ready for meetings or networking. Track follow-ups action items and key connections resulting from attendance to ensure timely follow-through. TEAM & OPERATIONAL SUPPORT 4. Travel Expense & Financial Administration Coordinate domestic and international travel for leadership including booking flights accommodations and ground transportation. Working with the Operations team reconcile expenses monthly and process staff reimbursements in a timely manner with proper documentation. Working with the Operations team process invoices and receipts for payments maintaining organized records. 5. Systems Processes & Operational Coordination In partnership with the Operations team maintain and optimize administrative workflows documentation and processes to increase efficiency and strengthen team alignment. Use Asana to track tasks priorities and deadlines across leadership and teams. Working with the Operations team coordinate staff recruitment onboarding and oversee admin logistics. Key Competencies Exceptional organization and prioritization skills to manage multiple calendars deadlines and competing priorities. Excellent written and verbal communication including professional correspondence briefing materials and updates. Attention to detail and accuracy in all administrative and operational tasks. Comfortable with Google Workspace Asana and other productivity/project management tools; quick to learn new systems. Proactive problem-solving; anticipates needs and resolves issues independently. Maintains discretion and professionalism handling sensitive information with integrity. Flexible adaptable and able to navigate dynamic fast-paced environments. Strong collaboration and cross-functional alignment skills to support leadership and internal teams. You excel in this role if: You are highly organized detail-oriented and manage competing priorities effectively. You communicate clearly thoughtfully and professionally. You anticipate leadership needs solve problems independently and follow through consistently. You maintain discretion professionalism and calm under pressure. You collaborate effectively and help maintain alignment across leadership and teams. Cultural Alignment with EverFree You are deeply committed to ending abuse and exploitation and energized by mission-driven work. You balance professionalism with warmth curiosity and self-awareness. You are hungry but humble driven yet collaborative and kind. You embrace a growth mindset seek continuous learning and practice extreme ownership. You are open to ideas and feedback even when challenging. You maintain composure and integrity under pressure. You care deeply about teammates treat everyone with respect and consistently deliver high-quality work that advances EverFree's mission

Are you passionate about making a difference and love working with data? Join our non-profit team as a Remote Excel Data Specialist! We're looking for an entry-level enthusiast to help us keep our Grant Makers information up-to-date and organized. As a part of our team you'll dive into the world of grant makers exploring the internet to gather essential information like EIN Company URLs Direct Grant URLs and Broad Cause Areas. Your role is crucial in ensuring our data is current and easily accessible for our team. What You'll Do: Search the internet to locate key business information about grant makers. Update and maintain an Excel file with accurate up-to-date data. Collaborate with our team to ensure data consistency and reliability. What You Bring: A knack for online research and a keen eye for detail. Basic knowledge of Excel and a willingness to learn more. Strong communication skills and a team-player attitude. A passion for contributing to a non-profit cause. This role is fully remote allowing you to work from the comfort of your home while being part of a friendly and supportive team. If you're ready to kickstart your career and make a meaningful impact we'd love to hear from you!

stronger: Join our boutique recruiting firm as a Part-Time Social Media & Community Growth Assistant and help us build a stronger online recruiting presence and creative sourcing strategy. This role is ideal for someone who is proactive resourceful internet-savvy and naturally curious about online communities niche groups and creative ways to connect with people. We are not looking for a traditional recruiter or basic virtual assistant - we are looking for someone who thinks outside the box and enjoys researching communities trends universities associations and online spaces where specialized talent may exist. Primary responsibilities include: | Researching and joining relevant Facebook groups Reddit communities Discord channels industry forums university programs trade associations and niche online communities related to our recruiting searches | Helping improve and organize our company social media pages and overall recruiting presence across platforms | Assisting with recruiting-related social engagement and online community interaction | Researching creative ways to attract passive candidates outside of traditional recruiting methods | Organizing and tracking online communities sourcing ideas and social recruiting workflows for our team | Helping build repeatable systems and processes for social recruiting and community engagement This role will begin as a small project-based or part-time engagement (approximately 5-10 hours per week) with the potential to grow over time depending on fit and business needs. Preferred Skills: | Canva | Instagram Facebook Groups Reddit Discord | Google Workspace | ChatGPT and AI research tools | Strong internet research and organizational skills | Excellent written English communication We are looking for someone creative organized proactive tech-savvy and highly comfortable navigating online communities and social platforms.

Role Overview We are seeking a detail-oriented proactive and reliable Virtual Assistant to manage the day-to-day operations of our growing network of stores. Your primary goal is to ensure customer satisfaction streamline order fulfillment and maintain high standards for our online presence. Key Responsibilities Customer Support: Respond to customer inquiries via the platform inbox. Handle refund requests tracking inquiries and product questions with a professional tone. Order Fulfillment: Process daily orders ensure all shipping and tracking information is accurate. Logistics Management: Monitor shipping delays update tracking numbers and communicate proactively with customers regarding their delivery status. Product Listing: Research and import new products to the store including implementing SEO-friendly titles and compelling product descriptions. Requirements Proven experience as a Virtual Assistant in the e-commerce/dropshipping space. (new hires welcome) Excellent written and verbal English skills with the ability to be a self-starter. Ability to work independently and meet daily deadlines. (Need someone who communicates often and clearly on a daily basis!) High-speed internet connection and a reliable workstation.

Join our dynamic team as a Mid-Level Recruiter in the fast-paced Software Development and IT industry. We are seeking a detail-oriented professional with a technical mindset to help us find top-tier software developers who are ready to innovate and excel in a remote work environment. As a Recruiter you will play a pivotal role in sourcing evaluating and onboarding talented software developers. You will collaborate closely with hiring managers to understand their technical requirements and ensure a seamless recruitment process. Your expertise in identifying qualified candidates will contribute significantly to our organization's growth and success. Key Responsibilities: Source screen and evaluate candidates for software development roles. Utilize Slack and other communication tools to coordinate with team members and candidates. Conduct technical interviews and assessments to ensure candidate compatibility. Develop and maintain a network of potential candidates through proactive market research and ongoing relationship management. Provide detailed reports and updates to hiring managers on recruitment progress. Qualifications and Skills: Proven experience in recruiting within the Software Development and IT industry. Strong understanding of technical roles and requirements. Experience using Slack for professional communication. Excellent organizational and communication skills. Ability to work independently in a remote environment while managing multiple priorities. If you are passionate about connecting talented developers with exciting opportunities and thrive in a detail-oriented technical recruitment role we would love to hear from you. Apply today to become a key player in our recruitment team.

I'm a high-performing real estate agent based in New Zealand looking for a reliable detail-focused Virtual Assistant to help streamline operations and support growth. This is not just an admin role - I need someone who takes ownership thinks ahead and brings structure to a fast-moving business. Hours & Pay Starting at $5 USD per hour Flexible hours (no fixed schedule) Minimum 3 hours per week up to 12 hours per week depending on workload Tasks assigned by 12 pm NZT with a 24-hour turnaround expected This is a workload-based role... some weeks will be lighter others busier depending on listings and campaigns. Pay review every 6 months based on performance $100 USD bonus per successful property sale Key Responsibilities Preparing appraisal documents and information packs using InDesign Creating and updating Canva templates for social media Researching and gathering property/market information from websites Downloading organising and managing files properly Data entry and CRM updates General admin support to keep everything running smoothly About Me (Your Working Style) I'm easygoing flexible and genuinely good to work with ...I trust my team I don't micromanage and I'm fair when it comes to time off. That said I move fast juggle a lot and I'll be honest... I can be a bit disorganised at times. That's exactly why this role matters. I need someone who brings structure clarity and consistency . Someone who can take a task organise it properly and sometimes stay one step ahead of me. If you're the type who thrives in bringing order to chaos you'll love this role. What I'm Looking For Strong attention to detail (small mistakes matter in this business) Experience with InDesign and Canva (non-negotiable) Excellent organisation and file management skills Reliable internet and stable working setup Clear proactive communication Ability to follow instructions and use initiative Comfortable working independently and meeting deadlines Ideal Candidate Experience supporting a real estate agent or similar business (preferred) Thinks in systems and efficiency not just tasks Takes pride in clean professional work Doesn't need to be chased - you deliver consistently Growth Opportunity This is not a static role. As the business grows there is a real opportunity to: Take on more hours Increase responsibility Earn more over time There is also potential to support other agents within the wider team meaning additional work and hours may become available if you perform well. This role will suit someone who wants to grow not just complete tasks. If you're reliable and take ownership there is a genuine opportunity to increase hours responsibility and income over time. How to Apply Please include: A short introduction about yourself Examples of InDesign or Canva work (portfolio or samples) Your experience with admin/data tasks Confirmation of your availability during NZ working hours Dont sound like a robot. If you need constant direction this won't suit you. If you take ownership and quietly make things run better you'll thrive and make money!

We are hiring a Virtual Assistant to support our business with Amazon FBA Product Sourcing Brands Ungating Wholesalers research and accounts opening. Responsibilities: Product sourcing and profitability analysis (finding winning products checking Keepa/SellerAmp ROI BSR competition and Amazon presence) Brand ungating research and application support (identifying easier brands gathering invoices/docs preparing submissions) Wholesaler and distributor research (finding suppliers comparing catalogs pricing MOQ and Amazon resale potential) Wholesale account outreach and setup (contacting suppliers submitting applications opening accounts and tracking approvals) Daily reporting and spreadsheet updates (logging leads profitable products supplier status and key issues/opportunities) Requirements: Previous experience with Amazon FBA and/or Product Sourcing Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Experience working with international clients Familiar with Amazon Sourcing tools To apply please include: Your relevant experience Your availability and time zone Past experiences and perforamances

Join our dynamic wellness business as a Professional Personal Assistant where you will play a pivotal role in enhancing our collaborative efforts and expanding our network. We are seeking a mid-level professional who is adept at multitasking and thrives in a corporate setting. As a Personal Assistant you will be responsible for: Contacting organizations to explore and establish potential collaborations. Researching and identifying local events that align with our business goals. Scheduling and booking networking meetings to foster strategic partnerships. We require proficiency in Excel for managing and analyzing data efficiently. Your organizational skills and attention to detail will be crucial in ensuring seamless operations and contributing to our business growth. We are looking for someone is well spoken and who embodies professionalism and has a proven track record in a similar role. If you are a proactive problem-solver with excellent communication skills we invite you to apply and become an integral part of our team.

* :pointer-events-auto R6Vx5W_threadScrollVars scroll-mb- calc(var(--scroll-root-safe-area-inset-bottom 0px)+var(--thread-response-height)) scroll-mt- calc(var(--header-height)+min(200px max(70px 20svh))) dir= auto data-turn-id= request-WEB:3e1bba13-855e-4bef-8a5d-fcc23597300e-16 data-testid= conversation-turn-6 data-scroll-anchor= false data-turn= assistant > Title: Administrative Assistant (Real Estate | AI-Savvy | Full-Time | Long-Term Opportunity) Description: Anglestone is a growing real estate development and investment firm seeking a highly organized resourceful Administrative Assistant to support daily operations. This is a full-time long-term role with room for growth. We are looking for someone who is proactive detail-oriented and capable of managing multiple responsibilities in a fast-paced environment. You will be working directly with leadership and will play a key role in keeping operations efficient and organized. Core Responsibilities: Bookkeeping and basic financial tracking Answering and managing client phone calls Conducting internet and property research Building and maintaining marketing lists for properties and outreach CRM management and data organization Managing partner calendar and scheduling Maintaining and updating Do Not Call (DNC) lists General administrative and operational support What We're Looking For: Strong organizational and multitasking skills Excellent problem-solving ability Self-starter who can work with minimal direction Ability to anticipate needs and execute without constant oversight Comfortable handling multiple tasks simultaneously Required Skills: Proficiency with AI tools (ChatGPT automation tools etc.) Strong internet research skills Experience with CRM systems (or willingness to learn quickly) Clear communication skills (written and verbal) Reliable and consistent work ethic Technical & Work Environment Requirements (Important): Stable high-speed internet connection (required) Working computer/laptop capable of handling multiple applications Headset with clear audio for client calls Quiet professional work environment (no background noise during calls) Work Schedule: Monday - Friday 9:00 AM - 5:00 PM Eastern Standard Time (must be available during these hours) Availability & Commitment Requirement: This is a dedicated full-time role during the stated working hours . You are expected to be fully available engaged and responsive throughout the workday. This position is not compatible with simultaneously working another job or handling other business activities during these hours . If a team member is found to be unavailable unresponsive or engaged in other work while on the clock it may result in immediate termination. If you are unable to commit to being consistently present and focused during the required hours this role will not be a fit. Compensation: $5/hour 40 hours per week (full-time) 1 week paid vacation + 1 week paid sick leave (after 3 months) Performance-based bonuses tied to closed transactions Additional Details: Training will be provided for the right candidate This is a permanent position with growth potential Opportunity to gain direct experience in real estate development and investment How to Apply: Please include: A brief introduction about yourself Your experience with administrative work and AI tools Examples of how you stay organized and manage multiple tasks Confirmation that you can work EST hours Confirmation that you meet the technical/work environment requirements If you're someone who sees what needs to be done and gets it done we want to hear from you.

Join our dynamic team as a Virtual Assistant with a focus on Lead Generation and Appointment Setting . In this pivotal role you will support our sales team and help drive our growth in the competitive payment processing industry targeting restaurants bars and retail businesses. We are seeking a reliable and results-driven professional who can adeptly identify potential business leads engage with decision-makers and schedule qualified appointments for our sales representatives to close deals. Key Responsibilities: Prospecting and Lead Generation: Research and identify potential business leads within the restaurant bar and retail sectors. Cold Calling: Initiate outbound calls to prospective clients to introduce our services and identify decision-makers. Appointment Setting: Schedule qualified appointments for our sales team to present and close deals. Required Skills and Experience: Proven experience in lead generation and appointment setting preferably in payment processing or related industries. Excellent communication skills with a professional demeanor. Ability to work independently and manage time effectively in a remote setting. Strong organizational skills and attention to detail. If you are a proactive and motivated individual ready to make a significant impact we would love to hear from you. Apply today to become a key player in our sales support team!