Scheduling Jobs

We're looking for an experienced Healthcare Virtual Assistant to join a growing mental health team. Work Setup: Remote Key Responsibilities: Answer patient calls texts and callbacks Schedule appointments for multiple therapists Verify insurance eligibility and benefits Review and submit claims in SimplePractice Support daily front-office operations and collaborate with the team Qualifications: At least 2 years of US healthcare administrative experience Mental health/behavioral health practice experience is strongly preferred Experience with patient scheduling and insurance verification SimplePractice experience is REQUIRED! Excellent verbal and written English communication skills Organized reliable coachable and detail-oriented Comfortable with productivity monitoring software

Join our dynamic team as an Expert Personal Assistant specializing in lead generation and task management within the outdoor renovation construction industry. We are seeking a detail-oriented professional with a technical mindset to streamline operations and enhance productivity. In this pivotal role you will be responsible for: Generating and managing leads to expand our client base and project opportunities. Scheduling appointments and coordinating tasks to ensure timely project execution. Handling invoicing processes with precision using QuickBooks and other advanced tools. Maintaining accurate data entry in QuickBooks to support financial and operational accuracy. To excel in this position you should bring: Expert-level experience in lead generation and task management within a construction or similar technical field. Proficiency in QuickBooks and familiarity with other project management and financial tools. Strong organizational skills with an unwavering attention to detail and accuracy. Ability to work independently in a remote setting while maintaining high levels of communication and collaboration. If you are a proactive problem-solver with a passion for the construction industry and possess the technical acumen to drive business growth we want to hear from you!

Join our dynamic team in the holiday lighting industry as a Detail-Oriented Appointment Scheduler. We are seeking a mid-level professional who thrives in a technical and organized environment. Your primary role will be to manage customer interactions and ensure seamless scheduling of appointments. As a key member of our team you will be responsible for: Answering incoming phone calls promptly and professionally. Scheduling appointments and managing calendar updates efficiently. Responding to customer inquiries with clear and accurate information. Sending out detailed quotes tailored to client needs. Creating mock-ups for potential lighting designs. We are looking for someone with: Proven experience in a similar scheduling or customer service role. Exceptional organizational skills and attention to detail. Strong communication abilities both verbal and written. A proactive approach to problem-solving and multitasking. Familiarity with basic design tools for creating mock-ups (preferred but not required). This is a remote position that requires a reliable internet connection and a quiet workspace. If you have a passion for organization and customer service we encourage you to apply and help us bring holiday cheer to our clients.

AI Integrator / Automation Engineer - $1 140-$2 800/ month DOE - Full-Time - Remote Central Time Collaboration - Proof of Work Required WE ARE NOT LOOKING FOR SOMEONE WHO USES CHATGPT. WE ARE HIRING SOMEONE TO REBUILD THIS COMPANY AROUND AI. If you've played with prompts and call that AI experience - this isn't your job. If you've actually built agents automations and integrations that replaced real human labor inside a real business keep reading. 30A Window Washing is a home services company in Florida scaling toward $7M in annual recurring revenue by January 2028 - without scaling headcount at the same rate. We run on Homebase Flyra GoHighLevel and Quo today and almost everything in this business - scheduling dispatch collections customer communication hiring reporting - is still done by a human doing manual work that an AI system could do faster cheaper and without a day off. We need one person who can walk in learn how this business actually runs and rebuild it with Claude and other models doing the work of three people. WHAT YOU'LL OWN: Auditing our current workflows (CSR ops dispatch billing/collections upsell scripts VA/technician hiring pipeline) and identifying exactly where AI replaces manual labor Building and deploying real AI agents/automations using Claude (and other models where they fit better) - not toy demos systems that run in production and touch real customers and real money Integrating AI into our actual stack - Homebase Flyra GoHighLevel Quo - via API webhooks Zapier/Make/n8n or custom code whatever gets it done reliably Automating collections follow-up subscription recovery estimate follow-up customer communication and reporting - the work currently eating hours of human time every single day Building internal tools/dashboards so leadership can see what's happening without manually pulling reports Documenting and systematizing everything you build so it survives without you personally maintaining it forever Training the team on what you've built so it actually gets used THIS IS NOT ENTRY-LEVEL AND IT IS NOT A PROMPT-ENGINEERING GIG. HERE'S WHAT'S REQUIRED: Real hands-on experience building with the Claude API (or GPT/other LLM APIs) - not just chatting with a model in a browser. Point to something you built that actually shipped and did real work. You can code. Python or JavaScript/Node enough to build debug and maintain automations yourself - not just wire together no-code tools and hope. Integration experience - Zapier Make n8n or direct API/webhook work. You think like an operator not just an engineer. 8/10 English or higher spoken and written. Full-time availability available during Central Time (US) business hours for real-time collaboration. Ownership mindset - finds the next constraint before I do. Reliable internet and a real dev setup. No exceptions. WHAT WE OFFER: $ 6-20 /hr (or a flat monthly retainer if fractional/contract fits better) depending on experience and proven work Direct access to leadership - no layers in between The rare chance to actually rebuild a real growing company around AI from the inside Long-term potential to become the permanent AI/automation lead as the company scales past $7M ARR HOW TO APPLY: Subject line exactly: AI INTEGRATOR - Your Name - Your English Self-Rating 1-10 Answer: (a) describe a real AI agent/automation you've built and the problem it solved (b) link proof - repo Loom live tool (c) pick one thing from this post and say in 2-3 sentences how you'd start automating it. 60-90 second video intro in English. NO VIDEO NO PROOF OF WORK = NO CONSIDERATION. Start your application with AUTOMATE to prove you read it.

WE ARE NOT LOOKING FOR A GENERAL VA. WE ARE HIRING AN OPERATIONS MANAGER. If you're looking for a task-based tell me what to do VA job - this isn't it. If you want to own a real function of a real business keep reading. 30A Window Washing is a growing home services company based in Florida. We're scaling aggressively and need someone who can run the back-end operations of the business - not just support it. WHAT YOU'LL OWN: - Scheduling and dispatching technicians - Managing unpaid invoices and following up on collections - Handling job reschedules and last-minute changes - Client communication (email text phone) - you'll represent our brand directly to customers - CRM management - Keeping the day-to-day operation moving without me having to check in THIS IS NOT ENTRY-LEVEL. HERE'S WHAT'S REQUIRED: - 8/10 English or higher spoken and written. You will be talking to American clients directly. If your English isn't strong please don't apply - this isn't a knock on you it's just not the right fit. - CRM experience required. You must have hands-on experience running a CRM - ideally for a home service business (HVAC plumbing landscaping pest control cleaning pool service etc.). You don't need window cleaning experience specifically but you need to have actually managed scheduling dispatch or invoicing inside a CRM before. - AI fluent and experience using Claude - 40+ hours/week and you must work Central Time (US) business hours. This is a real job not a side gig. We need someone reliably available when our clients and technicians are. - Proactive not reactive. I don't want to have to tell you what to do every day. I want someone who sees a problem and solves it or flags it before it becomes one. Ownership mindset - this is your department not my to-do list for you. - Reliable internet a quiet workspace and a real computer. No exceptions. **DO NOT APPLY IF YOU DO NOT MEET THESE REQUIREMENTS IF YOU DO NOT QUALIFY YOU WILL BE IGNORED WHAT WE OFFER: - $6-11/hr depending on experience and English level paid weekly / bi-weekly - Long-term full-time position with real room to grow as the company scales - Direct access to leadership - you'll work closely with the owner not buried under five layers of management - The opportunity to genuinely run something not just execute tasks --- HOW TO APPLY - READ CAREFULLY. Applications that don't follow these exact instructions will not be considered. This is intentional - I need to know you follow directions before I trust you with client communication. 1. Your application subject/first line must read exactly: OPS MANAGER - Your Name - Your English Self-Rating 1-10 2. Answer these 3 questions in your application: - Describe a CRM you've used and what specific tasks you managed in it (scheduling invoicing dispatch etc.) - Tell me about a time a client or customer was upset. What did you do? - What does ownership mindset mean to you in your own words? 3. Record a 60-90 second video (Loom or your phone camera) introducing yourself IN ENGLISH telling me why you're the right fit. Attach the link. NO VIDEO = NO CONSIDERATION regardless of how strong your resume is. If you've read this far and you're still interested start your application with the word RELIABLE so I know you actually read the whole post.

Join our dynamic team at Empresa_encanto a leader in the Entanto_mor industry as a Customer Support & Administrative Specialist. This entry-level remote role is perfect for self-motivated individuals who thrive in a professional and corporate environment. As a key member of our team you will ensure smooth operations and exceptional customer experiences through: Email Management: Crafting responses filtering spam and prioritizing urgent messages to maintain an organized and efficient inbox. Schedule Coordination: Organizing meetings resolving scheduling conflicts and sending out invitations to ensure seamless time management. Logistics and Travel: Researching itineraries booking accommodations and arranging transportation to facilitate hassle-free travel plans. Daily Preparation: Drafting meeting notes and summarizing daily priorities to keep the team focused and aligned. In addition to administrative duties you'll act as a Customer Support Specialist by: Ticket Management: Responding to inquiries via ticketing systems live chat or email to provide timely support. Incident Escalation: Referring technical errors or billing issues to the appropriate team for quick resolution. Knowledge Base Maintenance: Keeping FAQs and help guides up-to-date to empower users with self-service solutions. Feedback Recording: Documenting recurring issues and user suggestions to drive continuous improvement. To excel in this role you'll need strong organizational skills attention to detail and the ability to communicate effectively in a corporate setting. Join us and contribute to a culture of excellence and customer satisfaction.

Join our dynamic real estate team as a Remote Administrative Assistant and play a pivotal role in supporting our agents and ensuring smooth operations. This mid-level position is perfect for someone who is detail-oriented highly organized and passionate about the real estate industry. The Administrative Assistant will be responsible for: Managing Property Listings: Ensure all sales and rental listings are accurate up-to-date and compliant with regulations to help agents present properties effectively to clients. Scheduling and Coordination: Organize appointments and arrange travel for agents and clients to optimize time and property exposure. Document and Contract Management: Prepare process and file contracts lease agreements and other documents while ensuring compliance with local state and federal laws. Financial Administration: Handle invoicing rent collection and budgeting for property maintenance or repairs. Client and Vendor Communication: Act as a point of contact for tenants landlords and service providers to address inquiries resolve issues and coordinate maintenance or repairs. Market Research and Reporting: Conduct research to assist agents with pricing strategies market trends and competitive analysis. Office and Database Management: Maintain organized office systems databases and client records to ensure information is secure and easily accessible. Marketing Support: Assist with marketing efforts including preparing promotional materials managing social media and updating websites. We are seeking a candidate with a strong background in administrative support preferably within the real estate industry. You must have excellent communication skills the ability to multitask and a proactive approach to problem-solving. This remote role offers the flexibility to work from anywhere while supporting a high-performing team.

Join our fast-paced home services team as a Remote Lead Engagement & Customer Service Virtual Assistant . We are on the hunt for an energetic and proactive individual who thrives in a hustle-driven environment. If you have a knack for turning inquiries into scheduled services and enjoy providing top-notch customer support this role could be your perfect fit! In this role you will: Quickly call warm leads after they submit an inquiry to maximize engagement. Answer inbound calls from potential customers with enthusiasm and clarity. Follow up with leads via phone and text to ensure seamless communication. Efficiently book window and gutter cleaning jobs into your schedule. Handle basic pricing and service questions with confidence. Calm and assist existing customers with complaints scheduling issues and technician concerns escalating when necessary. Keep our CRM updated with detailed notes lead statuses appointments and follow-ups. Learn about the backend operations including ads and lead flow to enhance your creative process over time. To succeed in this role you should be comfortable using the following tools: GoHighLevel Google Workspace Google Sheets Google Calendar Gmail Slack Stripe QuickBooks Canva This is an entry-level role perfect for those looking to start their career in a vibrant and rapidly growing industry. If you're ready to dive into a role where every day is different and your hustle is rewarded apply today to become a vital part of our team!

Join our dynamic construction team as a Bookkeeper & Social Media Admin Assistant . We are seeking a meticulous and technically proficient individual to manage our financial records enhance our social media presence and provide essential administrative support. This mid-level role is perfect for someone who thrives in a detail-oriented and structured environment. As part of your responsibilities you will: Maintain accurate financial records using Zoho ensuring all transactions are properly documented and reconciled. Develop and manage engaging content for our social media platforms to boost our brand visibility and engagement. Assist in various administrative tasks including scheduling correspondence and document management to support our team's efficiency. We are looking for someone with: Proven experience in bookkeeping preferably within the construction industry. Strong understanding of social media management and content creation. Proficiency in using Zoho for financial and administrative tasks. Excellent organizational skills and keen attention to detail. Ability to work independently and collaborate with remote teams effectively. If you are a technically skilled professional with a passion for finance and social media we would love to hear from you. Apply today to be part of our innovative and supportive team where your contributions will directly impact our growth and success.

Are you a personable and organized professional looking to make a difference in the real estate industry? We're on the hunt for a mid-level Personal Assistant to join our dynamic team and help us ensure our clients receive top-notch support. As a key player in our team you'll be responsible for managing customer support tickets ensuring client inquiries are resolved in a timely and efficient manner. Your friendly and approachable demeanor will help create a positive experience for our clients making you an invaluable part of our team. Key Responsibilities: Respond to customer support tickets with accuracy and empathy. Coordinate with team members via Slack to ensure seamless communication. Manage financial records and transactions using QuickBooks. Assist in scheduling and organizing appointments and meetings. What You'll Need: Proven experience as a personal assistant or in a similar role. Familiarity with Slack and QuickBooks. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. We offer a flexible remote working environment where you can thrive and grow. If you're ready to bring your friendly and efficient work style to our team we'd love to hear from you!