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Role Summary Omni AI Agency is hiring an AI Workflow & Website Support Specialist to support the setup and deployment of agentic AI workflows websites and simple applications for customers. This role focuses on executing AI-powered solutions such as chatbots automation and digital tools used in everyday business operations. You will follow clear instructions complete assigned tasks independently and communicate progress to the team. The work blends hands-on setup with light project coordination and administrative support. Strong organization follow-through and comfort working with AI tools are essential. What You’ll Do • Set up and update AI workflows using step-by-step guidance • Assist with building and maintaining AI-enabled websites and tools • Help configure chatbots forms scheduling tools and automations • Follow documented processes and complete tasks independently • Communicate status updates and flag issues early • Support basic project coordination and documentation • Use Microsoft and Google tools to manage files tasks and communication • Work with team members across time zones in a structured way What We’re Looking For • Experience as a virtual assistant operations assistant or support specialist • Comfort using AI tools such as chatbots automation platforms or no-code tools • Ability to follow instructions and deliver completed work without constant supervision • Strong organizational and communication skills • Experience with Microsoft Office (Outlook Excel Word Teams) • Experience with Google Workspace (Gmail Docs Sheets Drive) • Willingness to learn new tools and processes quickly • Prior experience with automation tools or website builders • Basic understanding of APIs or system integrations • Background in tech support operations or process documentation Work Schedule • Full-time role • Monday to Friday 9:00 AM – 5:00 PM New York (EST) • Overnight shift for Philippines-based candidates Reporting Structure • Reports directly to a Project Manager Compensation • Hourly pay based on experience and demonstrated skills • Opportunity for increased responsibility and pay over time based on performance Hiring Process • Skills check required as part of the interview process • Short task focused on following instructions tool comfort and clear communication

Job Title: Virtual Assistant – Construction (Project Management & Business Development) Location: Remote (UK time zone alignment preferred) Employment Type: Part-time initially with potential to increase to full-time Industry: Construction / Building Contractor Role Summary: We are a UK-based building contractor seeking a reliable and highly organised Virtual Assistant to support project management administration and business development activities. This role involves working closely with the Director and Project Managers to help ensure projects run smoothly and the business operates efficiently. The ideal candidate is proactive detail-oriented and comfortable supporting a growing construction business. Key Responsibilities: Project Management Support Organise and maintain digital project files (contracts drawings certificates correspondence) Track project timelines milestones and outstanding actions Maintain simple project trackers and task lists Coordinate subcontractor documentation (insurance RAMS certifications) Assist with drafting site instructions meeting notes and follow-ups Support preparation of client progress updates and reports Business Development & Administration Assist with preparing proposals tenders and quotations using provided templates Track enquiries leads and follow-ups Schedule meetings calls and site visits Manage inbox correspondence and prioritise key communications Assist with supplier and subcontractor coordination Maintain basic financial admin trackers (invoices issued/received – no bookkeeping required) Marketing Support (Advantageous but Not Essential) Assist with scheduling LinkedIn and Instagram posts (content provided) Organise project photos and marketing assets Format documents using Canva (proposals capability statements) Required Skills & Experience: Experience as a Virtual Assistant or Administrative Assistant Strong organisational and time management skills Excellent written English (UK business standard) Confident using Microsoft Office and/or Google Workspace Comfortable working with spreadsheets and trackers Ability to work independently and manage priorities Professional and discreet when handling sensitive information Desirable (Not Essential): Experience supporting construction or property businesses Familiarity with UK construction terminology Experience with project management tools (Trello Notion Asana Monday) Canva or basic design experience Understanding of subcontractor compliance documentation Working Arrangements: Fully remote role Availability to support UK working hours Clear task briefs and systems provided Long-term opportunity for the right candidate What We Offer: Consistent ongoing work Opportunity to grow with the business Involvement in real construction projects Competitive hourly rate based on experience Application Instructions: Please provide: A short summary of your experience Examples of similar roles supported Your availability and hourly rate Confirmation of availability to work UK hours

We are seeking a dedicated and skilled individual for Cardiologist office Experience working in receptionist position and/or medical office required · Excellent customer service skills required · Excellent interpersonal and communication skills required · Previous E Clinical works experience highly preferred · Treats patients and co-workers with respect · Ability to work well as a team member · Good problem-solving skills · Takes initiative reliable and punctual · Empathetic with patients' needs and concerns · Well organized and attentive to detail · Professional and friendly attitude · Able to work effectively and efficiently in a fast-paced environment Administrative · Places telephone calls to new patients to confirm upcoming appointments and verifies information required of the patient at the time of appointment · Provides backup support on telephones by answering central telephone system and directing calls accordingly · Multitasking between phone calls registering new patients. · Address patient queries (via email phone) · Monitor physicians' schedules · Maintain patient flow (checking patients in and out confirming appointments filling in cancellations etc.) · Attend all office meetings as scheduled · Verifies Insurance Benefits · Comply with state and federal regulations and have a general understanding of HIPAA guidelines Appointment Scheduling · Schedule appointments · Conducts daily review of schedule status for the remainder of the week and the following two weeks · Schedules all appointmentsappropriately · Confirms appointment if they are not confirmed though the automated system · Cancels and reschedules appointments as necessary; conducts follow-up on no-shows · Checks Nextpatient (or similar platform) hourly to add appointments to the electronic schedule · Communicates with patients utilizing Teams Miscellaneous Duties · Assist in general office duties and other duties as required · Check mail email and fax regularly · Maintain a professional appearance · Performs other duties as assigned

have a few projects I can pay per hour for the projects but once the project is done you have some time to wait for another project. This first one is data transfer from a website to spreadsheet

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About Us: We are a fast-growing service-based business focused on delivering exceptional industry-specific services to our clients. We are looking for a talented and highly organized Virtual Assistant to help us grow and manage our digital presence. This role will be instrumental in handling the marketing sales and customer service aspects of our online business ensuring that we continue to engage our audience and provide excellent client experiences. Key Responsibilities: Digital Marketing Management: Develop implement and track digital marketing campaigns across various platforms including social media email and paid ads. Create and manage content for our website blog and social media accounts. Optimize website and social media profiles to increase online visibility. Manage and monitor social media platforms (Facebook Instagram LinkedIn etc.) by posting regular updates responding to comments and interacting with followers. Analyze digital marketing performance using analytics tools and generate reports to gauge success and identify areas for improvement. Sales Support: Assist in the creation and execution of online sales strategies to generate leads and close sales. Respond to inbound sales inquiries qualify leads and schedule appointments. Help with sales funnel management including follow-up emails and tracking prospects. Coordinate with the team to ensure timely communication with potential clients. Customer Service: Provide exceptional customer service by managing client inquiries via email live chat or social media. Address and resolve customer concerns or complaints in a timely and professional manner. Maintain a knowledge base to ensure accurate and up-to-date product or service information. Follow up with clients to ensure satisfaction and gather feedback for continuous improvement. Administrative Support: Assist in administrative tasks related to client onboarding scheduling and project management. Manage calendars set reminders and follow up on important tasks. Handle general office tasks such as data entry document management and maintaining client records. Continuous Improvement: Research and stay updated on industry trends digital marketing techniques and customer service best practices. Suggest and implement new ideas to improve the online presence and overall customer experience. Qualifications: Proven experience as a virtual assistant or in a similar digital marketing sales or customer service role. Strong knowledge of digital marketing strategies including social media marketing SEO email marketing and paid advertising. Excellent communication skills both written and verbal. Experience with customer relationship management (CRM) tools email marketing platforms (e.g. Mailchimp) and social media management tools (e.g. Hootsuite Buffer). Strong attention to detail organization and time-management skills. Ability to work independently and manage multiple tasks efficiently. Proficiency in Google Suite (Docs Sheets etc.) and Microsoft Office. Knowledge of website management and e-commerce platforms (e.g. WordPress Shopify) is a plus. Preferred Qualifications: Familiarity with basic graphic design tools (e.g. Canva Adobe Spark) to create marketing materials. Experience with project management tools (e.g. Asana Trello). Previous experience working remotely in a similar role.

PRIMARY RESPONSIBILITIES Email Management & Communication (60%) • Manage inbound partner inquiries and route to appropriate internal stakeholders • Draft personalize and send outbound emails to partners based on strategic priorities and templates • Conduct systematic follow-up on pending communications (24-48 hour cadences) • Monitor and respond to partnership-related email threads with appropriate urgency • Schedule meetings and coordinate calendar logistics between partners and internal teams • Maintain professional tone and messaging consistency across all partner communications • Flag urgent matters requiring Channel Director's immediate attention HubSpot & CRM Administration (20%) • Log all partner communications and interactions in HubSpot CRM • Update contact records opportunity stages and partnership status • Create and maintain email sequences for partner engagement campaigns • Track email open rates response rates and engagement metrics • Ensure data accuracy and completeness across partnership records • Generate reports on communication activity and partner engagement Administrative & Coordination Support (15%) • Coordinate meeting preparation materials and agendas • Manage partner onboarding documentation and welcome sequences • Maintain partnership tracking spreadsheets and status reports • Assist with preparation of weekly metrics reports • Coordinate with internal teams (BDMs technical leads project managers) for partner introductions • Organize and maintain shared documents templates and resources Strategic Support (5%) • Research partner contacts and organizational structures using LinkedIn Sales Navigator and ZoomInfo • Identify decision-makers and technical leaders at target partner organizations • Assist with partner segmentation and prioritization analysis • Support ad-hoc projects related to channel expansion and partnership development REQUIRED QUALIFICATIONS Experience & Skills: • 2-4 years of experience in administrative support operations coordination or sales/partnership operations • Exceptional written communication skills with ability to craft professional persuasive emails • Proven experience managing high-volume email correspondence (50+ emails daily) • Strong organizational skills and ability to manage multiple priorities simultaneously • Proficiency with CRM systems (HubSpot experience strongly preferred) • Advanced proficiency in Microsoft Office Suite and Google Workspace • Experience with project management or task tracking tools Personal Attributes: • Extreme attention to detail and commitment to accuracy • Self-starter who can work independently with minimal supervision • Proactive problem-solver who anticipates needs before being asked • Comfortable with ambiguity and able to make sound decisions • Strong time management skills and ability to meet deadlines consistently • Professional demeanor suitable for executive-level partner communications • Comfortable in a fast-paced high-growth environment with evolving priorities

Position: Student Success Coach (Remote Admin Support) Location: Work from Home – Philippines Employer: Australian Institute of Flexible Learning (AIFL) Type: Full-time or Part Time Remote Work Hours: Aligned to Australian Eastern Time (AEST) 📣 Are you an enthusiastic tech-savvy admin superstar looking to make a real difference in students’ lives—all from the comfort of your home? Join AIFL a respected Australian education provider as a Student Success Coach! We're looking for driven individuals in the Philippines who are passionate about helping others great with admin focused excellence driven and love staying organised. Be part of a friendly purpose-led team making waves in health community and business training across Australia. 🌟 Why You'll Love Working with Us: ✅ Remote Work – No commute work in your own space ✅ Global Team – Supportive Aussie + Filipino workmates ✅ Meaningful Impact – Help adult learners achieve their dreams ✅ Growth-Oriented – Learn new tech tools and compliance systems ✅ Professional Development – We support upskilling & promotions 💻 What You'll Do: Be the friendly point of contact for online students Send SMS/email reminders host Webex classes follow up on attendance trainer management Use platforms like aXcelerate HubSpot Moodle 3CX and Adobe Update student records certifications and learning systems Prepare reports manage documents and improve templates Assist in digital marketing campaigns and online student engagement Call for new leads and follow up leads for enrolling into our courses 🎯 We’re Looking For: Minimum 2+ years admin or customer support experience (RTO/education experience preferred) Excellent English communication skills (verbal + written) Strong computer skills – Microsoft 365 CRM- Hubspot Adobe suite Social Media Zoom/Webex Reliable internet power backup and professional WFH setup Proactive attitude – loves to solve problems and learn new tools Mature communicative responsive responsible and focused Bonus: Experience with aXcelerate 3cx Xero 📚 Preferred Background: Graduate of Business Administration Communications Education or related field Experience supporting Australian or international clients is a plus Familiarity with compliance student services or online learning platforms 📩 Ready to join a team where your work matters? Apply now with your CV and a short video (2 mins) introducing yourself and why you'd be a great fit! AIFL is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to a diverse and inclusive workplace.

About the Role: We're seeking a creative and experienced Virtual Assistant to join our team and take ownership of our newsletter creation and social media presence. This is an excellent opportunity to start with a focused project and grow into a permanent full-time position based on performance. Key Responsibilities: Design and create compelling newsletters that engage our customer base with relevant valuable content Develop and schedule social media posts across multiple platforms Ensure all content aligns with brand voice and appeals to our target audience Monitor engagement metrics and adjust content strategy accordingly Maintain consistent posting schedules and content calendars Required Qualifications: Minimum 3-5 years of experience as a Virtual Assistant or in a similar role Proven experience in newsletter creation and email marketing Strong portfolio demonstrating social media content creation Excellent written communication skills with ability to create engaging copy Experience with graphic design for digital content Self-motivated with strong time management skills Required Tools & Software Proficiency: Canva or Adobe Creative Suite (Photoshop Illustrator) Email marketing platforms (MailChimp Klaviyo ( preferred ) Privy) Social media management tools Google Workspace or Microsoft Office Preferred Qualifications: Experience with eCommerce platforms (Shopify preferred) Knowledge of SEO and content optimization Familiarity with analytics and performance tracking Video editing skills (CapCut Premiere Pro) Compensation & Growth Opportunity: Rate: $4 USD per hour Starting: Hourly project-based work with weekly assignments Growth Path: High-performing candidates will be offered a permanent 40-hour per week position with expanded responsibilities and additional tasks What We Offer: Flexible remote work Opportunity to grow with the company Potential for long-term stable employment Diverse range of tasks as you transition to full-time To Apply: Please submit your application including: Updated CV/Resume Portfolio showcasing newsletter and social media work Brief cover letter explaining your relevant experience