Project Management Jobs

We're looking for a Growth-Driven Executive Tech Assistant to help run and grow Called to Build International - the movement equipping Christian entrepreneurs to build profitable Kingdom-focused businesses that fund missions and create real jobs. Rachel Ngom built a 7-figure business by 34 then laid it down in obedience to build something that lasts: a weekly podcast a Substack letter live workshops and programs that help Christian women become stronger leaders and scale their impact - without burning out. This is a contractor role that starts part-time (~20 hrs/month) with real room to grow in hours pay and scope for the right person. Most of the work is remote on your own schedule. The person we're looking for is a DRIVER not an order-taker. You notice the broken link before anyone else does. You double-check dates. You watch the numbers and come back with here's what we should test - then you test it. You understand SEO and actually implement it. You're responsive and reliable. If that's you keep reading. WHAT YOU'LL OWN: | Podcast publishing - our editor edits the audio; you upload to Libsyn write SEO-optimized show notes create the episode graphic and publish to the blog/Substack. | Short-form video - repurpose episodes and Lives into clips for social using AI tools (Opus Clip Descript) on a consistent cadence. | Email & funnels in GoHighLevel - build and schedule campaigns build and update funnels registration pages and calendar/booking links - and QA every link date and step before anything goes live. | Quality control - you're the final set of eyes; nothing broken ever ships. | SEO + growth - implement SEO across podcast Substack blog and YouTube; track the numbers; research what's working in the market; and bring us experiments worth testing. YOU MIGHT BE A FIT IF... | You're the most detail-obsessed person you know - broken links and wrong dates physically bother you. | You're proactive and self-directing - you'd rather own an outcome than be told what to click and you don't need to be micromanaged. | You genuinely understand SEO and can show results you've driven. | You already use AI tools (ChatGPT Claude etc.) daily and can show us how they make you faster and better. | You're responsive and dependable - you reply promptly and never go dark. | You have real capacity for us - you're not so overloaded that we'd get the leftovers. | You're a Christ-follower who's genuinely excited about Kingdom-focused work and want your work to be ministry too. TOOLS WE USE: GoHighLevel (required) Libsyn (or similar) Substack Canva YouTube Opus Clip / Descript ChatGPT / Claude GitHub Zoom webinars Calendly and Google Workspace. QUALIFICATIONS: | Hands-on GoHighLevel experience (funnels emails calendars) - non-negotiable. | Demonstrable SEO skill ideally for a creator coach podcaster or course business. | Strong short-form video editing (Opus Clip Descript CapCut or similar). | Proficient with AI tools - you can show examples of AI making you faster. | Excellent written English and proactive async communication. | A track record of reliable on-time low-error work. JOB TYPE: Part-time contractor (with potential to grow). PAY: Competitive based on experience and AI fluency. TO APPLY: Fill out the application here: hidden hidden /forms/d/e/1FAIpQLScHS3uxIyR4Fty8SEWDB97flfejQCekjBcO-cXt2msRNKXS6Q/viewform Read every question carefully and follow each step - how you handle the application is the first thing we'll notice.

Join our dynamic team in the aviation industry as a Personal Assistant where you will play a crucial role in ensuring smooth administrative operations. We are looking for a detail-oriented professional with excellent organizational skills and a passion for the aviation sector. In this role you will be responsible for managing a wide range of administrative tasks including: Overseeing and organizing email correspondence to ensure timely responses and follow-ups. Managing and scheduling social media content to enhance our online presence. Utilizing tools like Canva for creating compelling visual content and Monday for effective project management. The ideal candidate is a proactive and adaptable individual with a mid-level experience who thrives in a corporate and professional environment. You should have a strong grasp of digital tools and be capable of working independently to meet deadlines. Qualifications: Proven experience in a personal assistant role or similar administrative position. Strong proficiency in using Canva and Monday for content creation and project management. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. If you are ready to take your career to new heights with a role that offers both challenges and growth opportunities we encourage you to apply. Embrace the chance to be part of a forward-thinking company in the aviation industry.

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

We're looking for a proactive VP of Backend Operations & CRM Systems to support a high-performing service business by maintaining accurate data flow across HubSpot CallRail RingCentral Arrivy Vendo and Webflow. This role is ideal for someone who is organized systems-minded comfortable troubleshooting platform issues and able to help leadership pull accurate reports on leads appointments and revenue by source. This is not a strategy role. The focus is on backend operations data accuracy CRM cleanup reporting support and workflow efficiency. CRM Reporting & Data Management | Review and clean up HubSpot data to ensure leads appointments deals and revenue are accurately tracked. | Help build and maintain HubSpot reports that leadership can easily pull and trust. | Check that data from CallRail web forms Vendo and Arrivy maps correctly into HubSpot. | Identify missing duplicate or inconsistent lead source data and help correct it. | Maintain clean deal records contact records and source attribution where needed. CallRail RingCentral & Source Attribution Support | Review CallRail tracking numbers and confirm they are assigned to the correct lead sources such as Google Ads LSA organic referral or outbound campaigns. | Help clean up source attribution issues where outbound calls are incorrectly tagged under sales reps rather than the proper source categories. | Support workflow improvements between CallRail and RingCentral to reduce platform-switching friction for the call center team. | Document issues patterns and recommended fixes clearly. Platform & Workflow Support | Review the flow of information from HubSpot to Arrivy Vendo and back to HubSpot. | Help troubleshoot minor system issues and coordinate with platform support teams when needed. | Assist with routine Webflow content updates and minor website maintenance. | Clearly document processes updates and recurring tasks so the team has reliable SOPs. Admin & Communication Support | Communicate clearly with the client team members and vendor/platform support teams. | Provide regular updates on progress blockers and completed tasks. | Use AI tools responsibly to improve documentation reporting and written communication. | Maintain organized records task lists and process guides. Who We're Looking For The ideal candidate is highly organized analytical and comfortable working across multiple systems. You do not need to be a developer but you should be confident in learning platforms checking integrations and spotting data inconsistencies. You may be a great fit if you: | Have strong English communication skills especially in written updates and documentation. | Are detail-oriented and can spot inconsistencies in data reports workflows and CRM records. | Are tech-savvy and comfortable learning tools like HubSpot CallRail RingCentral Arrivy Vendo and Webflow. | Have experience with CRM management reporting lead tracking or sales operations support. | Can follow instructions carefully while also thinking ahead and identifying potential issues. | Are proactive resourceful and willing to explore possible solutions before escalating. | Can communicate blockers clearly and ask thoughtful questions when context is missing. | Are comfortable working in a backend support role with limited customer-facing responsibilities. | Can maintain confidentiality when handling client customer sales and revenue-related data. Experience with any of the following is a plus: | HubSpot CRM pipelines properties workflows reports or dashboards | CallRail tracking numbers call source attribution or lead source cleanup | RingCentral or other VoIP/call center platforms | Webflow content updates or website maintenance | Sales operations marketing operations or CRM administration | Process documentation SOP creation or backend operations support | Google Sheets Excel or reporting/data cleanup tasks Why You'll Love Working with us | Paid holidays & PTO | HMO (after 1st year) | Family Medical Incentive | PAG-IBIG & referral incentives | Weekends off | Free learning sessions & fun company events | Supportive growth-driven remote community Let's Get to Know You: Please include your answers to the following in your application: 1. In one paragraph tell us about yourself. 2. What are your key strengths that would help you excel in this role? 3. What challenges do you foresee in this role? Apply now!

Join our dynamic SaaS company as a Mid-Level Executive Assistant where your technical acumen and detail-oriented nature will support our leadership team and enhance our customer interactions. We are seeking a professional who thrives in a fast-paced remote environment and is passionate about optimizing executive productivity. As an Executive Assistant you will be a pivotal part of our operations ensuring seamless communication and scheduling while providing exceptional customer support. Your role will involve: Email Management: Efficiently manage and prioritize the executive's inbox ensuring timely responses and identifying urgent matters. Calendar Management: Organize and coordinate meetings appointments and travel arrangements to optimize the executive's schedule. Customer Support: Provide high-quality assistance to our customers addressing inquiries and ensuring a positive experience. We are looking for a candidate with: Proven Experience: At least 3-5 years as an executive assistant preferably within the SaaS industry. Technical Proficiency: Strong understanding of digital tools and platforms commonly used in SaaS environments. Excellent Communication Skills: Both written and verbal with an ability to convey information clearly and professionally. Strong Organizational Skills: Ability to multitask prioritize and manage time effectively in a remote setting. Embrace the flexibility of a remote role while contributing to a team that values innovation and efficiency. If you are ready to bring your skills to a leading SaaS company we encourage you to apply and become a part of our mission to deliver exceptional service and solutions.

Real Estate Operations Coordinator (Remote) About Us We are a growing real estate investment and property management company that owns and operates residential rental properties. Our business involves property management tenant relations renovations insurance coordination acquisitions and portfolio operations. We are seeking a highly organized proactive and detail-oriented Real Estate Operations Coordinator to become an integral member of our team. This role is ideal for someone who enjoys solving problems following up persistently managing multiple projects simultaneously and helping keep a fast-moving real estate business organized and efficient. This is not a traditional administrative assistant position. You will serve as a key operations team member responsible for coordinating projects managing information communicating with tenants workers vendors lenders and insurance companies and ensuring that important tasks do not fall through the cracks. Key Responsibilities Property Management Operations | Manage tenant communications via phone text and email | Assist with rent collection follow-up and delinquency tracking | Coordinate maintenance requests and ensure timely completion | Maintain accurate tenant lease and property records | Update rental listings and advertisements | Assist with tenant onboarding and lease administration | Support eviction processing and documentation when required Renovation & Project Coordination | Track unit turnovers and renovation projects from start to finish | Create and maintain project tracking systems and status reports | Communicate regularly with field workers to obtain progress updates | Collect and organize before-and-after photos | Track outstanding tasks and project completion timelines | Research source and order materials supplies appliances fixtures and replacement parts | Coordinate deliveries and ensure materials arrive on schedule | Compare pricing from vendors and suppliers to obtain the best value | Monitor project progress and proactively identify delays or issues requiring attention Insurance & Lender Coordination | Organize insurance policies and documentation | Obtain proof of insurance from insurance providers | Communicate with lenders and loan servicers regarding insurance requirements | Track submission deadlines and lender requirements | Follow up to confirm receipt and processing of documentation | Maintain organized records for future audits and renewals Vendor Utility & Compliance Coordination | Coordinate with vendors service providers and utility companies | Track vendor performance and project completion | Assist with utility transfers between tenants | Resolve billing and account issues with utility providers | Track permits inspections and compliance-related documentation Property Acquisition & Administrative Support | Assist with due diligence and document collection for property acquisitions | Organize insurance records utility records permit records and closing documentation | Maintain databases spreadsheets and operational reports | Document procedures and create Standard Operating Procedures (SOPs) | Identify operational inefficiencies and recommend improvements Qualifications | Previous experience in property management real estate operations project coordination or administrative support preferred | Strong written and verbal English communication skills | Excellent organizational and follow-up abilities | Comfortable making outbound phone calls to tenants lenders insurance companies vendors utility companies and government agencies | Ability to manage multiple projects and deadlines simultaneously | Strong attention to detail and accuracy | Proficiency with Google Workspace and Microsoft Office | Experience with Buildium AppFolio Rent Manager or similar software is a plus | Self-motivated resourceful and capable of working independently Schedule & Availability | Primary working hours are generally 10:30 AM - 6:30 PM Eastern Time | Candidate must be available and responsive during core business hours | Flexibility is required as occasional tasks urgent matters vendor communications tenant issues or project-related needs may arise outside of regular working hours | While this is not an on-call position the ideal candidate is willing to accommodate occasional early morning evening or time-sensitive communications when business needs require | Candidate should be comfortable working in a fast-paced environment where priorities may shift throughout the day What Success Looks Like Within the first 60-90 days the successful candidate will: | Take ownership of day-to-day operational and administrative tasks | Create organized systems for tracking projects renovations insurance and property information | Improve follow-up and communication with tenants workers vendors lenders and service providers | Reduce the amount of day-to-day coordination required from management | Proactively identify problems propose solutions and help keep projects moving forward Ideal Candidate The ideal candidate is highly organized resourceful proactive and persistent with follow-up. They enjoy coordinating multiple moving pieces communicating with a variety of people and ensuring that important tasks are completed without constant supervision. This person should view themselves as a problem-solver and coordinator not simply an assistant waiting for instructions. They should be comfortable taking ownership of projects solving problems independently and helping bring structure and organization to a growing real estate investment business.

Are you an expert personal assistant ready to dive into the fast-paced world of nonprofit work? We're seeking a skilled professional who thrives in a dynamic environment where every day brings new challenges and opportunities. As a key player in our team you'll provide essential support to our leadership ensuring smooth operations and effective communication across all levels. In this role your responsibilities will shift daily demanding a high level of adaptability and quick thinking. You'll be at the forefront of our mission making impactful decisions and facilitating vital connections. From managing schedules and coordinating meetings to handling confidential information and crafting communications your role is fundamental to our success. Key Responsibilities: Manage and optimize daily schedules and appointments. Coordinate meetings preparing agendas and taking minutes. Handle confidential information with discretion. Draft proofread and edit communications and reports. Liaise with internal and external stakeholders. Assist with project management and event planning as needed. What We're Looking For: Proven experience as a personal assistant in a fast-paced environment. Exceptional organizational and multitasking skills. Excellent verbal and written communication abilities. Strong decision-making skills and attention to detail. Ability to adapt quickly to changing priorities and tasks. Passion for nonprofit work and a commitment to making a difference. If you're ready to bring your expertise to a dynamic and meaningful role we want to hear from you. Join us in our mission to drive positive change and support our community. Apply today!

EverFree breaks cycles of abuse and exploitation through survivor-led tech-powered care making safety and healing accessible for all. The Office & Executive Coordinator enables leadership to operate at their highest impact by managing calendars communications travel and administrative workflows with thoughtfulness and precision. You will support executive leadership across fundraising advocacy communications operations and programming - ensuring they have the systems information and coordination needed to run the organization effectively. You will also support the broader team by managing day-to-day operations for our remote organization ensuring smooth administrative processes and timely execution of operational needs. This position reports to the Associate Director Strategy and Operations and collaborates closely with senior leadership internal teams and external stakeholders. Core Responsibilities EXECUTIVE LEADERSHIP SUPPORT 1. Executive Support & Communications Manage CEO and COO calendars scheduling and meeting logistics across internal teams and external partners. Prioritize and respond thoughtfully to emails and communications maintaining professionalism and clarity. Prepare briefing materials action-item trackers and meeting notes to enable productive decision-making. Track commitments deadlines and follow-ups in Asana keeping leadership informed and aligned. 2. Philanthropy Pipeline Support In partnership with the External Affairs team support the CEO and COO in managing their philanthropy pipelines tracking opportunities deadlines communications and follow-ups. Prepare briefing materials reports and updates to support strategic engagement with donors and partners. 3. Executive Event & Engagement Support In partnership with the External Affairs team coordinate logistics for conferences convenings and external nonprofit events including researching attendees purchasing tickets and arranging event-related needs. Prepare briefing materials talking points and background notes so the CEO and COO are fully informed and ready for meetings or networking. Track follow-ups action items and key connections resulting from attendance to ensure timely follow-through. TEAM & OPERATIONAL SUPPORT 4. Travel Expense & Financial Administration Coordinate domestic and international travel for leadership including booking flights accommodations and ground transportation. Working with the Operations team reconcile expenses monthly and process staff reimbursements in a timely manner with proper documentation. Working with the Operations team process invoices and receipts for payments maintaining organized records. 5. Systems Processes & Operational Coordination In partnership with the Operations team maintain and optimize administrative workflows documentation and processes to increase efficiency and strengthen team alignment. Use Asana to track tasks priorities and deadlines across leadership and teams. Working with the Operations team coordinate staff recruitment onboarding and oversee admin logistics. Key Competencies Exceptional organization and prioritization skills to manage multiple calendars deadlines and competing priorities. Excellent written and verbal communication including professional correspondence briefing materials and updates. Attention to detail and accuracy in all administrative and operational tasks. Comfortable with Google Workspace Asana and other productivity/project management tools; quick to learn new systems. Proactive problem-solving; anticipates needs and resolves issues independently. Maintains discretion and professionalism handling sensitive information with integrity. Flexible adaptable and able to navigate dynamic fast-paced environments. Strong collaboration and cross-functional alignment skills to support leadership and internal teams. You excel in this role if: You are highly organized detail-oriented and manage competing priorities effectively. You communicate clearly thoughtfully and professionally. You anticipate leadership needs solve problems independently and follow through consistently. You maintain discretion professionalism and calm under pressure. You collaborate effectively and help maintain alignment across leadership and teams. Cultural Alignment with EverFree You are deeply committed to ending abuse and exploitation and energized by mission-driven work. You balance professionalism with warmth curiosity and self-awareness. You are hungry but humble driven yet collaborative and kind. You embrace a growth mindset seek continuous learning and practice extreme ownership. You are open to ideas and feedback even when challenging. You maintain composure and integrity under pressure. You care deeply about teammates treat everyone with respect and consistently deliver high-quality work that advances EverFree's mission

Are you ready to dive into the fast-paced world of real estate with a role that keeps you on your toes? We are seeking an energetic and ambitious Executive Assistant & Deal Analyst to join our team. In this entry-level role you'll be at the heart of our operations providing essential support to our executives and ensuring seamless communication with clients. Your day-to-day will be a whirlwind of activity where you will: Manage communications: Handle phone calls and emails with precision and professionalism. Be the right hand: Act as a personal assistant to senior executives coordinating schedules and managing tasks. Facilitate deals: Engage with clients ensuring contracts are signed and agreements are in place swiftly. While specific tools aren't specified your ability to adapt and learn quickly is crucial. A knack for multitasking and a hustle mentality will set you apart. If you're eager to jumpstart your career in real estate and thrive in a bustling environment we want to hear from you!

Join our innovative team in the digital design and development industry as a Dynamic Project Manager & Client Relations Specialist . We are looking for a mid-level professional who thrives in a remote environment and is eager to contribute to our growing company. In this role you will be at the heart of our operations ensuring seamless project management enhancing client relationships and driving our marketing and sales efforts. Your day-to-day activities will be diverse including: Crafting compelling marketing sales strategies to attract new business. Performing small edit jobs in Webflow to maintain and enhance our digital presence. Developing and refining Standard Operating Procedures (SOPs) for efficiency. Generating new leads and boosting sales through innovative approaches. Managing projects efficiently using Notion to track progress and meet deadlines. We are looking for someone who is not just experienced but also enthusiastic about digital design and development. Your expertise in using Notion will be critical in managing projects and ensuring that all details are meticulously tracked and communicated. Our ideal candidate will possess: A strong background in project management and client relations. Proficiency in marketing and crafting sales emails that convert. Experience with Webflow for quick edits and updates. Excellent communication skills to foster positive client relationships. A proactive approach to lead generation and sales development. If you are ready to take on a role that values creativity initiative and collaboration we would love to hear from you! Join us in shaping the future of digital design and development.