Real Estate Assistant Jobs

Join our fast-paced real estate team as a Local SEO & YouTube Ads Specialist ! We are seeking a mid-level professional who thrives on hustle and innovation ready to drive our lead generation efforts to new heights. In this role you will: Set up monitor and optimize real estate lead generation campaigns using YouTube Ads ensuring maximum visibility and engagement. Manage and update local business listings across major platforms through Yext keeping our presence accurate and up-to-date. Leverage AI tools like ChatGPT Gemini and VidIQ to craft SEO-optimized video scripts titles descriptions and tags that attract and convert leads. Track audit and analyze campaign performance metrics continuously improving our cost-per-lead (CPL) through data-driven strategies. We're looking for someone with a proven track record in digital marketing especially within the real estate sector who is adept at using AI tools to enhance content and campaign performance. Your ability to adapt quickly and execute with precision will be key to your success in our dynamic environment. If you're ready to jump into a role where your skills in local SEO AI integration and YouTube ad management will shine apply today and be part of our innovative team!

Join our dynamic real estate team as a Property Management Virtual Assistant and play a pivotal role in ensuring seamless operations across our properties. As a mid-level professional you will leverage your expertise to maintain smooth communication and coordination between tenants property owners and our management team. Your primary responsibilities will include: Coordinating and scheduling necessary repairs with tenants to maintain property standards. Facilitating clear and effective communication with both property owners and tenants to address queries and updates promptly. Keeping accurate and up-to-date rent ledgers to ensure financial transparency and accountability. Ensuring all property-related licenses and documents are current and compliant with industry standards. We are looking for a candidate who is detail-oriented technically proficient and capable of managing multiple tasks efficiently. While specific tools are not mandated familiarity with property management software and communication platforms is advantageous. This remote role requires a professional who thrives in a virtual environment demonstrating excellent organizational skills and the ability to work independently while contributing to team goals. If you are passionate about real estate and have a knack for detail-oriented tasks we would love to hear from you.

Real Estate Assistant - Land Acquisitions & Dispositions Coordinator (Remote Latin America Part-Time) Join a growing land flipping company as our Real Estate Assistant / Acquisitions & Dispositions Coordinator playing a key role in the day-to-day operations of our business. This is a part-time position with potential to grow into full-time as our pipeline expands. We're seeking a professional - any experience level considered - with genuine interest in real estate ideally with exposure to vacant land or rural property transactions specifically. This is a client-facing remote role requiring sharp attention to detail and strong communication in English. Honesty and integrity are core values in our business. We're looking for someone who takes accuracy and trustworthiness seriously - you'll be representing our company directly with sellers agents and title companies and we need someone whose word and work we can rely on completely. Requirements: Available for live calls and coordination during 9am-5pm Eastern Time. This is a hard requirement - the role involves real-time contact with US-based title companies agents and county offices. Native or near-native English fluency both written and spoken. You'll be a primary point of contact representing our company on phone calls so clear professional communication is essential. Minimal accent is required for this position High integrity and honesty - someone who takes ownership of mistakes communicates transparently and can be trusted with sensitive deal information. Experience in a real estate support role is a plus (transaction coordination ISA or real estate VA experience) but not required - we're open to candidates at any experience level who show strong attention to detail and communication skills. Strong organizational skills and ability to manage multiple deals/tasks simultaneously without dropping details. Comfortable using AI tools (e.g. ChatGPT Claude) to draft emails speed up research and stay organized. What you'll do: Serve as a point of contact with real estate agents title companies and county representatives via phone and email - following up on title searches document requests and deal status on both the buy and sell side. Populate and finalize purchase agreements from our established templates ensuring accuracy in seller names legal descriptions and terms (no legal drafting - templates are provided). Conduct property research including identifying easements access issues and other property details relevant to land deals. Support both sides of our deal pipeline - acquisitions (sourcing and closing on properties working with sellers and their agents) and dispositions (marketing properties and coordinating with buyer-side and listing agents) - and handle day-to-day operational tasks as our pipeline grows. Compensation: $6-8/hr depending on experience with room to grow into a more senior role and additional hours - including potential for deal-based bonuses as you take on more responsibility. If you're a proactive detail-oriented professional with strong integrity who wants to grow with a company in the land investing space we'd love to hear from you. Learn more about us at selahland.co. How to Apply: To apply email hidden with the subject line: Land Acquisitions & Dispositions Coordinator - Your Name (exact format required - applications that don't follow this format will not be considered). If evirtualassistants hides the email address provided above please submit your full application within this platform instead. In the body of your email please include: A brief introduction and your relevant experience (2-3 sentences). Your availability confirmation: can you work live calls during 9am-5pm Eastern Time and how many hours per week are you looking for? One specific example of a time you had to communicate something complex or resolve an issue over the phone with a professional (a client vendor agent etc.). A couple-minute video (a simple phone recording is fine - upload to a shareable link e.g. Google Drive Loom YouTube unlisted) answering: Why do you think you'd be a good fit for this role? This video is required in order to be considered for the position. We review every application carefully - only applications that follow these instructions closely will be considered.

Are you ready to dive into the fast-paced world of real estate with a focus on US land wholesaling? We are seeking an enthusiastic Cold Caller / Outbound Acquisition Specialist to join our team. This entry-level role is perfect for someone who thrives in a hustle-driven environment and is eager to make a tangible impact. As a key player in our acquisition team your main responsibility will be outbound cold calling to US landowners. You'll be the first point of contact overcoming initial objections uncovering seller motivations and qualifying property details to identify lucrative opportunities. Key Responsibilities: Conducting outbound cold calls to engage landowners across the US. Overcoming objections and effectively communicating our value proposition. Uncovering seller motivations to qualify potential opportunities. Identifying and escalating 'Hot Leads' to the acquisition manager for immediate follow-up. What We Are Looking For: Strong communication and negotiation skills. Ability to thrive in a fast-paced goal-oriented environment. Self-motivated with a passion for real estate. Previous experience in sales or customer service is a plus but not required. Join us and be a part of a dynamic team where your contributions will be valued and rewarded. If you're ready to embrace the hustle and grow your career in real estate apply now!

Are you a savvy real estate enthusiast with a knack for numbers and a flair for social media? Join our vibrant team as a Real Estate Analyst & Social Media Coordinator! We are on the hunt for a mid-level professional who can seamlessly blend investment property analysis with engaging social media content creation. Your job is to beat our AI What You'll Do: Quickly conduct precise investment property analyses using Proforma/CMA tools. Craft and post captivating content across our social media platforms to engage and grow our audience. Assist in transaction coordination ensuring smooth operations and excellent communication. What We're Looking For: Proven experience in real estate analysis and social media management. Exceptional command of American English; Spanish proficiency is a plus! Ability to multitask and excel in a fast-paced remote work environment. Strong organizational and communication skills to manage transactions effectively. Join us and be part of a team that values creativity precision and growth. If you love working in a dynamic environment where you can make a real impact we want to hear from you!

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

Are you passionate about real estate and skilled in crafting engaging content? Join our dynamic team as a Creative Content Specialist! We are looking for a mid-level professional who thrives in a remote work environment and can bring fresh ideas to our growing company. As a Creative Content Specialist you will be responsible for a variety of tasks that ensure our messaging is clear persuasive and visually appealing. Key responsibilities include: Researching industry trends and market data to inform our content strategy. Editing and refining content to ensure clarity accuracy and brand consistency. Relaying messages effectively across different platforms to engage our audience. We utilize Canva to create stunning visuals that complement our content so experience with this tool is a must. Your role will also involve collaborating with team members to brainstorm and execute innovative ideas. What we are looking for: Proven experience in content creation and editing preferably in the real estate industry. Proficiency with Canva and other design tools. Strong communication skills and the ability to work independently. A friendly casual approach to work that aligns with our company culture. If you're ready to take the next step in your career and make an impact in the real estate world we want to hear from you! Apply today to join our team of creative thinkers.

We're looking for a proactive VP of Backend Operations & CRM Systems to support a high-performing service business by maintaining accurate data flow across HubSpot CallRail RingCentral Arrivy Vendo and Webflow. This role is ideal for someone who is organized systems-minded comfortable troubleshooting platform issues and able to help leadership pull accurate reports on leads appointments and revenue by source. This is not a strategy role. The focus is on backend operations data accuracy CRM cleanup reporting support and workflow efficiency. CRM Reporting & Data Management | Review and clean up HubSpot data to ensure leads appointments deals and revenue are accurately tracked. | Help build and maintain HubSpot reports that leadership can easily pull and trust. | Check that data from CallRail web forms Vendo and Arrivy maps correctly into HubSpot. | Identify missing duplicate or inconsistent lead source data and help correct it. | Maintain clean deal records contact records and source attribution where needed. CallRail RingCentral & Source Attribution Support | Review CallRail tracking numbers and confirm they are assigned to the correct lead sources such as Google Ads LSA organic referral or outbound campaigns. | Help clean up source attribution issues where outbound calls are incorrectly tagged under sales reps rather than the proper source categories. | Support workflow improvements between CallRail and RingCentral to reduce platform-switching friction for the call center team. | Document issues patterns and recommended fixes clearly. Platform & Workflow Support | Review the flow of information from HubSpot to Arrivy Vendo and back to HubSpot. | Help troubleshoot minor system issues and coordinate with platform support teams when needed. | Assist with routine Webflow content updates and minor website maintenance. | Clearly document processes updates and recurring tasks so the team has reliable SOPs. Admin & Communication Support | Communicate clearly with the client team members and vendor/platform support teams. | Provide regular updates on progress blockers and completed tasks. | Use AI tools responsibly to improve documentation reporting and written communication. | Maintain organized records task lists and process guides. Who We're Looking For The ideal candidate is highly organized analytical and comfortable working across multiple systems. You do not need to be a developer but you should be confident in learning platforms checking integrations and spotting data inconsistencies. You may be a great fit if you: | Have strong English communication skills especially in written updates and documentation. | Are detail-oriented and can spot inconsistencies in data reports workflows and CRM records. | Are tech-savvy and comfortable learning tools like HubSpot CallRail RingCentral Arrivy Vendo and Webflow. | Have experience with CRM management reporting lead tracking or sales operations support. | Can follow instructions carefully while also thinking ahead and identifying potential issues. | Are proactive resourceful and willing to explore possible solutions before escalating. | Can communicate blockers clearly and ask thoughtful questions when context is missing. | Are comfortable working in a backend support role with limited customer-facing responsibilities. | Can maintain confidentiality when handling client customer sales and revenue-related data. Experience with any of the following is a plus: | HubSpot CRM pipelines properties workflows reports or dashboards | CallRail tracking numbers call source attribution or lead source cleanup | RingCentral or other VoIP/call center platforms | Webflow content updates or website maintenance | Sales operations marketing operations or CRM administration | Process documentation SOP creation or backend operations support | Google Sheets Excel or reporting/data cleanup tasks Why You'll Love Working with us | Paid holidays & PTO | HMO (after 1st year) | Family Medical Incentive | PAG-IBIG & referral incentives | Weekends off | Free learning sessions & fun company events | Supportive growth-driven remote community Let's Get to Know You: Please include your answers to the following in your application: 1. In one paragraph tell us about yourself. 2. What are your key strengths that would help you excel in this role? 3. What challenges do you foresee in this role? Apply now!

Real Estate Operations Coordinator (Remote) About Us We are a growing real estate investment and property management company that owns and operates residential rental properties. Our business involves property management tenant relations renovations insurance coordination acquisitions and portfolio operations. We are seeking a highly organized proactive and detail-oriented Real Estate Operations Coordinator to become an integral member of our team. This role is ideal for someone who enjoys solving problems following up persistently managing multiple projects simultaneously and helping keep a fast-moving real estate business organized and efficient. This is not a traditional administrative assistant position. You will serve as a key operations team member responsible for coordinating projects managing information communicating with tenants workers vendors lenders and insurance companies and ensuring that important tasks do not fall through the cracks. Key Responsibilities Property Management Operations | Manage tenant communications via phone text and email | Assist with rent collection follow-up and delinquency tracking | Coordinate maintenance requests and ensure timely completion | Maintain accurate tenant lease and property records | Update rental listings and advertisements | Assist with tenant onboarding and lease administration | Support eviction processing and documentation when required Renovation & Project Coordination | Track unit turnovers and renovation projects from start to finish | Create and maintain project tracking systems and status reports | Communicate regularly with field workers to obtain progress updates | Collect and organize before-and-after photos | Track outstanding tasks and project completion timelines | Research source and order materials supplies appliances fixtures and replacement parts | Coordinate deliveries and ensure materials arrive on schedule | Compare pricing from vendors and suppliers to obtain the best value | Monitor project progress and proactively identify delays or issues requiring attention Insurance & Lender Coordination | Organize insurance policies and documentation | Obtain proof of insurance from insurance providers | Communicate with lenders and loan servicers regarding insurance requirements | Track submission deadlines and lender requirements | Follow up to confirm receipt and processing of documentation | Maintain organized records for future audits and renewals Vendor Utility & Compliance Coordination | Coordinate with vendors service providers and utility companies | Track vendor performance and project completion | Assist with utility transfers between tenants | Resolve billing and account issues with utility providers | Track permits inspections and compliance-related documentation Property Acquisition & Administrative Support | Assist with due diligence and document collection for property acquisitions | Organize insurance records utility records permit records and closing documentation | Maintain databases spreadsheets and operational reports | Document procedures and create Standard Operating Procedures (SOPs) | Identify operational inefficiencies and recommend improvements Qualifications | Previous experience in property management real estate operations project coordination or administrative support preferred | Strong written and verbal English communication skills | Excellent organizational and follow-up abilities | Comfortable making outbound phone calls to tenants lenders insurance companies vendors utility companies and government agencies | Ability to manage multiple projects and deadlines simultaneously | Strong attention to detail and accuracy | Proficiency with Google Workspace and Microsoft Office | Experience with Buildium AppFolio Rent Manager or similar software is a plus | Self-motivated resourceful and capable of working independently Schedule & Availability | Primary working hours are generally 10:30 AM - 6:30 PM Eastern Time | Candidate must be available and responsive during core business hours | Flexibility is required as occasional tasks urgent matters vendor communications tenant issues or project-related needs may arise outside of regular working hours | While this is not an on-call position the ideal candidate is willing to accommodate occasional early morning evening or time-sensitive communications when business needs require | Candidate should be comfortable working in a fast-paced environment where priorities may shift throughout the day What Success Looks Like Within the first 60-90 days the successful candidate will: | Take ownership of day-to-day operational and administrative tasks | Create organized systems for tracking projects renovations insurance and property information | Improve follow-up and communication with tenants workers vendors lenders and service providers | Reduce the amount of day-to-day coordination required from management | Proactively identify problems propose solutions and help keep projects moving forward Ideal Candidate The ideal candidate is highly organized resourceful proactive and persistent with follow-up. They enjoy coordinating multiple moving pieces communicating with a variety of people and ensuring that important tasks are completed without constant supervision. This person should view themselves as a problem-solver and coordinator not simply an assistant waiting for instructions. They should be comfortable taking ownership of projects solving problems independently and helping bring structure and organization to a growing real estate investment business.

Are you an expert in real estate acquisitions with a knack for making deals happen? We are seeking a Dynamic Acquisitions Specialist to join our fast-paced remote team. If you thrive in a hustling environment and have a proven track record in real estate this is the perfect opportunity to showcase your skills. As an Acquisitions Specialist you will be at the forefront of our growth strategy. Your primary responsibility will be to speak to appointments and qualify them for potential acquisitions. You will conduct lender calls with precision and efficiency ensuring all crucial details are gathered and communicated effectively. Your ability to turn in results to the underwriter promptly will be essential in driving the decision-making process. Key Responsibilities: Engage with potential clients and qualify appointments for acquisitions. Conduct detailed lender calls to gather and present necessary financial information. Collaborate closely with the underwriter to turn in accurate results promptly. Present offers with confidence and clarity ensuring alignment with company goals. This role requires an expert level of experience in real estate acquisitions. You should be comfortable working in a high-energy fast-paced environment where quick thinking and adaptability are essential. While specific tools are not mentioned a strong proficiency in industry-standard software and communication platforms is expected. If you're ready to hustle and make a significant impact in the real estate industry apply now and join our dynamic team!