Administrative Support Jobs

Are you a detail-oriented Virtual Assistant with a technical edge and a passion for content creation? Join our dynamic coaching team and elevate our social media presence! We are seeking an expert who excels in engaging with audiences and designing captivating content. In this role you will be responsible for: Replying to LinkedIn comments with insightful and engaging responses to foster community interaction. Posting on Instagram with strategic timing and content that aligns with our brand values. Designing social media content using Canva to create visually appealing and impactful graphics. To succeed in this position you must have: Expert-level proficiency in Canva for diverse social media content creation. Proven experience in managing and growing social media platforms particularly LinkedIn and Instagram. Exceptional communication skills with a keen eye for detail and clarity. We value a proactive working style that balances creativity with analytical thinking. If you are ready to make a significant impact in the coaching industry through content creation we would love to hear from you!

Are you a creative and independent thinker with a knack for both marketing and design? We're on the hunt for an entry-level Marketing Admin who can bring a fresh friendly vibe to our sports magazine. If you love working in a collaborative environment and have a passion for sports this could be your dream role! In this role you will be instrumental in: Publishing articles on our website ensuring each piece is engaging and polished. Laying out articles for both digital and print formats of our magazine using your eye for design to create visually stunning layouts. Creating and sending email blasts to our subscribers keeping them informed and excited about our latest content. To excel in this position you should be comfortable using: CRMCRMHubSpot for managing our subscriber interactions and data. Canva for crafting eye-catching designs and layouts. We're looking for someone who is not only skilled but also passionate about bringing ideas to life. Your ability to work independently and think creatively will be key to your success. Join us in shaping the future of sports media one page at a time!

Join our dynamic team as a Detail-Oriented Airbnb Virtual Assistant and play a pivotal role in the thriving short to midterm rental industry. We are seeking a mid-level professional with a knack for strategic marketing and seamless communication to enhance our guest experiences and optimize operations. As our Airbnb Virtual Assistant you will be responsible for: Marketing and Strategizing: Develop and implement short-term marketing strategies to boost property visibility and occupancy rates. Guest and Staff Communication: Serve as the primary point of contact for guests ensuring exceptional service while coordinating with staff to maintain operational efficiency. Calendar Management: Oversee reservations and manage the Airbnb calendar to maximize bookings and avoid scheduling conflicts. We are looking for someone with: Proven Experience: A solid background in managing Airbnb or similar rental platforms with a focus on enhancing guest satisfaction and property performance. Excellent Communication Skills: Ability to interact professionally with guests and team members ensuring clear and effective communication. Technical Proficiency: Familiarity with reservation systems and calendar management tools to facilitate smooth operations. If you are a detail-oriented professional with a strong technical aptitude we invite you to apply and contribute to our success in the short to midterm rental market. Embrace the flexibility of a remote role while leveraging your expertise to drive impactful results.

Are you ready to dive into the fast-paced world of hospitality and short-term rentals? We're seeking a Guest Experience and Reservation Coordinator who thrives in a hustle environment to elevate our guest services to the next level. This entry-level role is perfect for someone with a passion for guest satisfaction and a knack for problem-solving. As our Guest Experience and Reservation Coordinator you will be the first point of contact for potential and current guests ensuring they have an outstanding experience from start to finish. Your ability to communicate effectively and efficiently will be crucial in responding to booking inquiries addressing guest concerns and coordinating with our team to provide top-notch service. Engage with guests before during and after their stay to ensure a seamless experience. Respond promptly to new booking inquiries to maximize occupancy. Troubleshoot and resolve guest issues swiftly working closely with our team to maintain high satisfaction levels. To excel in this role you should be comfortable using tools such as Canva OwnerRez Pricelabs and Breezeway . These platforms will be integral in managing reservations and enhancing guest interactions. If you are an energetic detail-oriented individual looking to grow in the hospitality industry we want to hear from you! Join us and be part of a team where your hustle and dedication will make a direct impact on our guests' experiences.

Are you looking to kickstart your career as a Virtual Assistant in the dynamic world of online content? We're on the hunt for an enthusiastic and friendly individual to help manage our models' accounts. This entry-level role is perfect for someone who is organized proactive and eager to make a difference. As our Virtual Assistant you'll play a crucial role in ensuring our models' accounts are running smoothly and efficiently. You'll be responsible for keeping the content fresh and engaging while also tracking performance metrics to help refine our strategies. Post Content: Regularly update and manage content to ensure it aligns with our brand and keeps our audience engaged. Report: Generate and analyze reports to track performance and provide insights to enhance our content strategy. We are looking for someone who is eager to learn and grow in this role. While experience with specific tools isn't required a basic understanding of content management and reporting will be beneficial. Most importantly you should be comfortable working remotely and have excellent communication skills. If you're ready to dive into a friendly and casual work environment where your contributions will be valued and your growth supported we'd love to hear from you!

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2-3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

Are you ready to dive into a fast-paced goal-driven environment? Join our Limited Liability Company as a Virtual Executive Assistant and become an integral part of our team! We're seeking energetic individuals eager to grow and excel in a dynamic setting. This entry-level position is perfect for those who are organized proactive and ready to make an impact. A pply now at: zholdingsllconline at outlook dot com As a Virtual Executive Assistant you'll be at the heart of our operations ensuring smooth communication and efficient scheduling. Your day-to-day responsibilities include: Managing emails and phone calls to maintain seamless communication. Scheduling appointments and coordinating meetings. Providing exceptional customer support to enhance client satisfaction. Responding promptly and effectively to inquiries to uphold our service standards. To succeed in this role you will need: Ability to work independently and as part of a team Strong organizational skills to handle multiple responsibilities effectively. Excellent communication abilities to interact professionally with clients and team members. A proactive attitude and a willingness to learn and adapt quickly. Embrace the opportunity to work remotely while contributing to a vibrant and driven team. If you're ready to jump into a role that challenges and rewards your dedication apply now at: zholdingsllconline at outlook dot com

div :bg-bg-000/50 &_pre>div :border-0.5 &_pre>div :border-border-400 &_.ignore-pre-bg>div :bg-transparent &_.standard-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.standard-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 &_.progressive-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.progressive-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 > _* :min-w-0 gap-3 standard-markdown > Speed to Lead is a performance-driven appointment setting company. We turn inbound leads into booked qualified attended appointments - fast. Our model is simple: we only win when our clients win. We're looking for an Executive Operations Manager to run the day-to-day operations so our founder can focus on growth and strategy. This is not a traditional VA role. You will function as the operational backbone of the business - owning the CRM managing data integrity handling client reporting coordinating the setter team and ensuring nothing falls through the cracks. What You'll Own GHL pipeline and lead operations - ensuring leads move through stages correctly automations fire properly and no lead goes cold. Building and maintaining workflows managing contact tagging list segmentation and lead source tracking. Troubleshooting broken automations webhook failures and missed triggers. Aircall coordination - monitoring call activity ensuring setters are dialling according to schedule reviewing call logs and flagging missed follow-ups. Working with Aircall dashboards and integrations to maintain visibility on team performance and call quality. Reporting data entry and admin - maintaining clean accurate data across GHL and Google Sheets. Building daily and weekly performance reports covering dials connects bookings show rates and qualification rates. Preparing client-facing reports. Managing Xero data entry including invoicing and basic bookkeeping. Maintaining SOPs. Managing the founder's calendar inbox and priorities. Client communications and onboarding - handling routine client updates onboarding new clients into GHL (pipeline setup workflow configuration access provisioning lead source integrations via Zapier or webhooks) and escalating issues with context and recommended solutions. Team coordination and process enforcement - monitoring setter activity and adherence to SOPs flagging underperformance with data coordinating schedules and shift coverage and enforcing data entry standards across the team. Systems and process improvement - identifying bottlenecks building new automations in GHL evaluating tools and integrations and owning all operational documentation. Who You Are You have hands-on experience with GoHighLevel - pipelines workflows automations reporting and contact management. This is non-negotiable. You understand Aircall - call logging dashboards integrations and how a phone-based sales operation runs. You are obsessively organised and don't let things slip. You're comfortable with data entry CRM hygiene and turning messy information into clean records. You can build and maintain reports that give clear visibility into performance. You understand sales operations: lead flow pipeline stages follow-up cadences and appointment setting metrics. You communicate directly - no fluff. You are proactive and build systems to prevent problems rather than reacting to them. You have experience working remotely with founders or small teams in fast-paced environments. Compensation and Details Competitive offshore rate paid monthly in USD or AUD. Full-time 40 hours per week with overlap in Australian business hours (AEST). Remote - anywhere with reliable internet and a quiet workspace. Tools provided: GHL Aircall Google Workspace Xero Slack. This role grows with the business - as Speed to Lead scales so does your scope and compensation. How to Apply Submit your CV and a short Loom video (under 3 minutes) explaining your GHL and Aircall experience and how you'd approach your first 7 days in this role. We hire on execution not resumes.

Join our dynamic team as a Virtual Assistant in the Commercial Insurance industry where your technical skills and attention to detail will make a significant impact. We are seeking a mid-level professional who is adept at managing client interactions supporting administrative tasks and driving business growth through effective lead follow-up. As a Virtual Assistant you will: Quote and Support Clients: Provide accurate and timely insurance quotes addressing client inquiries and ensuring satisfaction. Cold Calling: Engage with potential leads through strategic cold calling to expand our client base and foster new relationships. Administrative Excellence: Manage and organize client data ensuring all information is up-to-date and accessible within our CRM system. Key Skills and Tools: Proficiency in CRM software to track and manage client interactions effectively. Strong communication skills both verbal and written for clear and professional client interactions. Ability to work independently in a remote setting while remaining a collaborative team player. Proven experience in a similar mid-level role within the commercial insurance sector. If you are a detail-oriented professional with a passion for the commercial insurance industry we invite you to apply and contribute to our success in delivering exceptional service to our clients.

Join our dynamic team as an Entry-Level Virtual Assistant . We are seeking a detail-oriented individual to provide comprehensive customer and administrative support ensuring smooth and effective communication with our clients. Apply to: zrconsultingincflorida at outlook dot com As a Virtual Assistant you will be responsible for: Delivering exceptional customer service via email and phone addressing client inquiries promptly and professionally. Answering phone calls taking detailed messages and managing incoming call requests efficiently. Supporting various administrative tasks to maintain organized and effective operations. To succeed in this role you should have: Able to manage communication and documentation tasks effectively. Strong communication skills to interact with clients and team members. An ability to multitask and prioritize tasks in a remote work environment. This is an excellent opportunity for an entry-level professional to gain valuable experience in a supportive and technical work environment. If you're ready to contribute to our commitment to excellence apply to - Apply to: zrconsultingincflorida at outlook dot com