Dynamic Remote Administrative Assistant - Service Based Business

Join our fast-paced janitorial and facilities management team as a Remote Administrative Assistant, where you'll play a crucial role in streamlining operations across the NYC tri-state area. This full-time position is perfect for someone who thrives in a self-directed environment and excels at multitasking without the need for in-person oversight. Key Responsibilities: Staffing & Recruitment: Post job openings, conduct candidate screenings and interviews, manage new-hire onboarding, and maintain recruitment records. Shift Coverage: Coordinate last-minute or ongoing shift needs via WhatsApp, update schedules, and confirm with clients. Bids & Proposals: Track and submit bids using BuildingConnected, and draft client proposals and costing sheets, ensuring timely follow-ups. Client Communications: Address client requests, share cleaning logs and schedules, and manage service concerns effectively. Operations & SOPs: Maintain building SOPs, logsheets, and coordinate vendor invoices. Systems & Compliance: Keep our CRM (HubSpot) accurate, manage vendor compliance files, and document repeatable processes. Purchases & Marketing Support: Handle supply orders and assist with light marketing and CRM tasks. Required Tools & Skills: Proficient with WhatsApp [hidden] coordination and standard office tools such as spreadsheets and FingerCheck. Tech-savvy with experience in HubSpot, QuickBooks, Microsoft 365, and BuildingConnected. Proven ability to work independently and proactively in a remote setting, ensuring task follow-through and issue resolution. If you're an organized, detail-oriented professional ready to tackle diverse tasks in a dynamic environment, we'd love to hear from you!