Executive Assistant & Client Onboarding Coordinator - Two Startups

EXECUTIVE ASSISTANT & CLIENT ONBOARDING COORDINATOR Remote | 30-40 hours/week | $5/hour | Paid trial | Growth path Are you ready to work as the right-hand executive assistant to an AI-powered founder launching two companies - AI Front Desk Partners and Vetted Flips? We need an organized, proactive operator who turns conversations and priorities into completed work. This is more than calendar management. You will help keep the founder and team aligned, support client onboarding, improve SOPs, and coordinate marketing execution across both businesses. WHAT YOU WILL DO | Maintain daily, weekly, and monthly priority lists, deadlines, calendar preparation, reminders, and follow-ups. | Provide concise start-of-shift and end-of-shift updates showing priorities, completed work, blockers, and next actions. | Draft emails and messages for approval and keep commitments from getting lost. | Support AFDP client intake and onboarding: agendas, notes, "what we heard" summaries, checklists, access requests, implementation briefs, and handoffs. | Coordinate GoHighLevel setup checklists and basic automation work within assigned scope. GHL experience is a plus. | Review social and marketing work for accuracy, brand fit, spelling, links, calls to action, approval status, and schedule. | Track assigned work across other contractors and VAs, follow up, and flag missed deadlines or blockers. | Help finish, test, and improve practical SOPs and training manuals. | Support Vetted Flips operations and marketing coordination while keeping each company's work organized separately. WHO WE NEED | Highly organized, proactive, dependable, and comfortable supporting a busy founder. | Able to work across two early-stage companies without losing priorities or details. | Strong written English, professional communication, and good judgment. | Comfortable with Google Workspace, spreadsheets, task tracking, research, and AI tools. | GoHighLevel, client onboarding, automation, real estate, or marketing experience is helpful. | Willing to learn, ask useful questions, and turn unclear conversations into organized next actions. SCHEDULE AND PAY | $5 USD per hour | 30-40 hours per week, Monday-Friday | Reliable overlap with U.S. Central Time | Paid practical trial with a path to long-term full-time work | Client-onboarding bonuses may be available for clearly defined, successfully completed and accepted onboardings. Exact terms are agreed in writing before bonus work begins. TO APPLY, ANSWER BRIEFLY 1. What is your timezone, weekly availability, and Central Time overlap? 2. Describe a time you managed competing priorities for a founder or executive. 3. How would you organize daily, weekly, and monthly priorities across two companies? 4. What have you personally done in GoHighLevel, client onboarding, marketing, or automation? 5. Share one or two redacted examples of your work and explain your contribution. Success means Mark and the team know what matters, what is done, what is blocked, and what happens next