Quickbooks Accounting Jobs

Job title: Virtual Bookkeeper - HVAC Contractor (QuickBooks Online + Housecall Pro) Pay: $3/hour Schedule: Full-time Monday-Friday (part-time considered) with overlap during US Eastern business hours About the role Keep the books clean for a busy HVAC contractor. You'll own day-to-day bookkeeping in QuickBooks Online and keep it in sync with Housecall Pro our field service and invoicing system: invoices payments AR AP reconciliations and a clean monthly close. Trades or construction experience is a big plus - you already know what a deposit a progress bill a job cost and a subcontractor payment look like. What you'll do | Sync Housecall Pro invoices and payments into QuickBooks Online; find and fix mismatches | AR: send invoices post payments chase past-due balances run a weekly AR aging | AP: enter vendor and subcontractor bills track due dates prep payment runs | Reconcile bank credit card and merchant accounts every month | Job costing: tag income and expenses by job track deposits and progress billing | Collect W-9s and COIs from subcontractors; prep 1099 data at year end | Month-end close and simple reports: P&L AR/AP aging cash position Who you are | 2+ years of bookkeeping; QuickBooks Online required Housecall Pro strongly preferred (ServiceTitan or Jobber experience also helps) | Trades construction or home-services books on your resume is a big plus | Fluent written English and clear spoken English for calls with our team and vendors | Detail-obsessed and deadline-driven; comfortable with US bookkeeping norms (sales tax 1099s) | Reliable internet a secure workspace and overlap with US Eastern hours Tools: QuickBooks Online Housecall Pro Google Sheets / Excel Why join Competitive pay and steady long-term work with a growing company. Do this well and the role grows with us. About us Air Force HVAC has proudly served South Florida for over 10 years delivering trusted air conditioning and HVAC solutions across Broward Miami-Dade and Palm Beach counties. Our slogan says it all: "Your Home Our Mission." We're committed to exceeding expectations with reliable service quality work and a team that truly cares. To apply: Tell us how many years you've worked in QuickBooks Online whether you've used Housecall Pro and the biggest reconciliation mess you've ever cleaned up. English only.

Join our dynamic media team as a Corporate Personal Assistant where you will play a pivotal role in securing lucrative opportunities for our talented photographers and videographers. We are seeking a mid-level professional who excels in client engagement and deal closure ensuring our creative team is consistently working on exciting paid projects. In this role you will: Engage with potential clients by reaching out and responding to inquiries showcasing our portfolio and highlighting our unique value proposition. Close deals and secure brand partnerships that align with our strategic goals ensuring a steady stream of paid gigs and guaranteed paying clients. Manage scheduling to align with business requirements optimizing our team's productivity and project delivery timelines. Enforce company policies to maintain our standards and ensure all engagements are compliant with our operational guidelines. The ideal candidate will have proven experience in client relations and deal negotiation within the media industry. Excellent communication and organizational skills are essential as is the ability to work independently in a remote setting. While specific tools are not mandated familiarity with CRM systems and project management software will be advantageous. If you are a results-driven professional with a passion for media and a knack for closing deals we invite you to apply and contribute to our creative success.

Do you have a knack for numbers and a keen eye for detail? We're on the hunt for a friendly and organized Personal Assistant to help us tidy up our QuickBooks! Our dynamic liquor manufacturing team needs someone who can dive into our financials and bring clarity to our books. As our go-to QuickBooks expert you'll be: Reconciling accounts to ensure all entries are accurate. Cleaning up expenses for a clearer financial picture. Adding receipts and ensuring GST compliance. We're looking for someone with mid-level experience who is comfortable navigating QuickBooks and passionate about keeping things in order. Your contributions will help streamline our financial processes and support our growth in the exciting world of liquor manufacturing. If you're ready to bring your skills to a fun and laid-back work environment we'd love to hear from you! Join us and help keep our finances in tip-top shape.

Join our dynamic real estate team as a Remote Mid-Level Accounting & Social Media Marketing Virtual Assistant . This unique role combines financial management expertise with digital marketing prowess to support our business operations and enhance our online presence. Key Responsibilities: Accounting VA: Enter and categorize bills deposits and expenses efficiently. Reconcile bank credit-card and tenant accounts accurately. Monitor receivables address delinquencies and resolve payment issues. Prepare detailed monthly financial and owner reports. Maintain comprehensive vendor records and identify accounting discrepancies. Social Media Marketing/SEO VA: Create engaging social-media content and schedule posts strategically. Maintain and update websites property listings and Google profiles. Enhance local SEO to boost search rankings. Manage online reviews and respond to inquiries promptly. Track and analyze traffic leads and marketing performance. This position is ideal for a professional with a blend of accounting acumen and digital marketing skills. The successful candidate will be proactive detail-oriented and capable of managing multiple tasks in a remote environment. If you have a passion for real estate a knack for numbers and a flair for digital marketing we invite you to apply for this exciting opportunity.

Join our fast-paced team as a Virtual Sales Assistant in the exciting world of Meeting & Event Management. We are seeking a motivated individual with a knack for sales and an eye for detail to support our B2B efforts. If you're ready to hustle and thrive in a remote work environment this role is for you! Key Responsibilities: Execute organic manual scraping: Dive into prospecting sources like Google review websites and regional event articles to uncover unlisted organic leads. Perform standard company verification: Conduct manual site sweeps to ensure active websites align with our baseline company fit while eliminating competitors or poor fits. Extract decision-maker contact details: Utilize keyword and title searches to batch up to 25 contacts per page from decision-maker directories and company websites. Manage data exports and file preparation: Clean format and export prospect lists following strict company naming conventions before uploading them to the Outreach Tracker. Record daily operational activity: Log daily outreach contact extraction totals and data metrics into our company tracking portal for streamlined operations. Skills & Experience: Proven experience in a mid-level sales or virtual assistant role. Strong organizational skills with attention to detail. Ability to work independently and manage multiple tasks efficiently. Excellent communication skills and a proactive attitude. This is a remote position offering the flexibility to work from anywhere while being part of a dynamic team. If you are driven by results and ready to take on the challenge apply today!

Join our fast-paced Software & IT team as a Virtual Assistant where your fluent English skills and knack for cold calling will shine. This entry-level position is perfect for those who thrive in a hustle environment and are eager to grow in the tech industry. As a Virtual Assistant you will: Attend software job interviews and professional meetings as scheduled ensuring smooth interactions and communications. Communicate clearly and confidently with client companies acting as the voice of our team. Share prepared updates and responses with support from our technical team ensuring all information is accurate and timely. Participate in short daily standups to align with the team and stay updated on daily goals. The ideal candidate will be comfortable using Slack for seamless communication and collaboration with the team. We're looking for someone who is proactive organized and ready to dive into the world of Software & IT. If you have a passion for learning and a drive to succeed in a dynamic environment we want to hear from you!

Join our dynamic plumbing company as an Expert Bookkeeper & CRM Specialist where precision meets innovation. We are seeking a detail-oriented professional to manage our financial and administrative operations with expert proficiency in Houzz Pro. In this pivotal role you will be responsible for overseeing our billing processes maintaining client relationships through timely follow-ups and ensuring seamless inventory management. Your technical expertise will be crucial in managing our Houzz Pro CRM system to enhance our operational efficiency. Key Responsibilities: Manage and optimize Houzz Pro CRM for client and project data. Oversee accurate and timely billing processes. Engage with clients through calls and follow-ups to ensure satisfaction and resolve inquiries. Maintain and track inventory levels to support operational needs. Required Skills and Tools: Expert-level experience with Houzz Pro CRM. Strong analytical skills for billing and inventory management. Excellent communication skills for client interactions. Detail-oriented approach to managing administrative tasks. If you're a proactive professional with a passion for precision and a knack for technical tools we'd love to have you on our team. Apply now to contribute to our success and help us streamline our operations.

Join our dynamic healthcare team as a Remote Mid-Level Australian Accountant. We are seeking a detail-oriented professional to manage our financial operations and ensure compliance with Australian accounting standards. This is an excellent opportunity for someone with a strong background in accounting particularly in the healthcare sector to make a significant impact from the comfort of their home. Key Responsibilities: Review and reconcile QuickBooks Online financial records to ensure accuracy and compliance. Prepare and lodge BAS IAS company tax returns and other ATO compliance obligations. Monitor and manage payment deadlines for ATO superannuation payroll and taxes effectively. Prepare comprehensive monthly financial reports including Profit & Loss Balance Sheet and Cash Flow reports and provide strategic recommendations to management. Ensure all financial activities comply with Australian accounting standards and liaise with the ATO or external advisors when required. Required Skills and Experience: Proven experience working with QuickBooks Online. Mid-level experience in accounting ideally within the healthcare industry. Strong understanding of Australian tax laws and compliance obligations. Excellent time management skills to handle various deadlines efficiently. Exceptional communication skills for liaising with management and external advisors. We offer a professional corporate environment with the flexibility of remote work. If you are a motivated accountant looking to leverage your skills in a growing healthcare company we would love to hear from you!

We are seeking a dedicated and professional Personal Assistant to support our business operations in the tax industry. This remote position requires a detail-oriented individual with a proven track record of managing client communications and schedules effectively. As a mid-level assistant you will play a crucial role in ensuring seamless business operations and maintaining our commitment to exceptional client service. Your primary responsibilities will include: Efficiently managing and organizing tax client information. Monitoring and responding to emails within our CRM system. Scheduling and following up on client calls ensuring timely communication. Coordinating with team members and distributing necessary information and documents. The ideal candidate will possess: Proven experience in a similar role preferably within the finance or tax industry. Strong organizational and multitasking skills. Excellent communication skills both written and verbal. Proficiency with CRM systems and other digital communication tools. Ability to work independently and manage time effectively in a remote setting. Join our team and contribute to a thriving business environment where your skills and dedication will be recognized and rewarded. If you are a proactive and reliable professional we invite you to apply for this exciting opportunity.

Join our dynamic team as a HVAC Project Manager Assistant where your expertise will be the backbone of our project management operations. We are seeking a mid-level professional with a keen eye for detail and a knack for managing technical tasks efficiently. This is a remote role ideal for someone with a strong background in the HVAC industry ready to support our project manager in ensuring the seamless execution of projects. As an HVAC Project Manager Assistant you will be responsible for: Replying to emails promptly to keep communication flowing smoothly. Issuing purchase orders to ensure timely procurement of materials and services. Requesting and submitting equipment submittals to maintain project documentation accuracy. Entering vendor invoices to ensure accurate financial tracking and reporting. Notifying the project manager of completed workloads and providing a comprehensive list of follow-up items to ensure continuous project progress. While specific tools are not mentioned familiarity with project management software and email platforms is essential. Your ability to adapt to new tools quickly will be a significant advantage. This role requires a professional who is detail-oriented organized and capable of managing multiple tasks simultaneously. Your technical expertise in the HVAC domain will be critical to understanding the nuances of the projects and ensuring their successful completion. If you thrive in a remote work environment and are passionate about contributing to the success of HVAC projects we encourage you to apply and become an integral part of our team.