Scheduling And Calendar Management Jobs

* :pointer-events-auto R6Vx5W_threadScrollVars scroll-mb- calc(var(--scroll-root-safe-area-inset-bottom 0px)+var(--thread-response-height)) scroll-mt- calc(var(--header-height)+min(200px max(70px 20svh))) dir= auto data-turn-id= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-turn-id-container= request-WEB:bbf21db2-1b8c-4d2a-82f5-4a0b1eed2109-9 data-testid= conversation-turn-20 data-turn= assistant > EXECUTIVE ASSISTANT TO THE CHAIRMAN - FULL-TIME REMOTE Magnara Global is seeking a female Executive Assistant to work directly with Chairman Luke Johnston. This is a hands-on high-visibility position for someone who is highly organized proactive personable confident and comfortable serving as the Chairman's day-to-day right hand. You will assist with calendar management communications client and partner follow-ups CRM management scheduling research travel coordination documents reminders internal delegation and selected personal/executive matters. DAILY AVAILABILITY During agreed working hours you must be virtually available throughout the day and responsive through messaging phone and video. This is not a task-only VA position. Luke is looking for an assistant who learns his schedule preferences contacts and working style and eventually anticipates what needs to happen without being continually instructed. PROFESSIONAL PRESENTATION & DRESS This is a camera-forward position and personal presentation is an important part of the role. We are specifically seeking a woman with a feminine glamorous confident fashion-forward and polished professional style who is comfortable maintaining that appearance during the workday. The Chairman prefers a modern feminine executive aesthetic rather than highly conservative corporate attire. Depending on the day's schedule this may include fitted dresses tailored outfits feminine blouses sophisticated necklines upscale business casual and fitted business-professional attire together with polished hair makeup and grooming. The selected assistant should be comfortable following a specific professional wardrobe standard for certain workdays video calls meetings or engagements. You should have excellent camera presence and be comfortable appearing professionally presented on video including on short notice during your scheduled hours. RESPONSIBILITIES | Manage Luke's calendar appointments meetings and priorities | Organize email and important communications | Draft correspondence and follow-ups | Coordinate meetings with clients executives and partners | Maintain CRM records notes contacts and outstanding tasks | Track deadlines and delegated responsibilities | Prepare documents reports meeting notes and daily updates | Conduct business and personal research | Coordinate travel reservations appointments and logistics | Communicate with Magnara Global's team on Luke's behalf | Handle selected personal-assistant responsibilities | Help Luke stay organized throughout the working day | Anticipate needs and proactively solve problems | Maintain strict confidentiality IDEAL CANDIDATE You are organized articulate socially intelligent confident on camera responsive discreet technologically capable and an excellent English communicator. Experience supporting a Chairman CEO founder entrepreneur or senior executive is strongly preferred. We are looking for someone interested in developing into a trusted long-term Executive Assistant to Luke rather than completing occasional freelance assignments. TO APPLY Begin your application with MAGNARA . Please provide your resume/work history location and time zone daily availability desired monthly compensation relevant software experience and previous Executive/Personal Assistant experience. A recent professional photograph and 60-90 second video introduction are required. For your video present yourself as you would during a normal workday supporting the Chairman. Introduce yourself explain your relevant experience and availability and tell us why you would be a strong fit for the position. Magnara Global Executive Assistant to the Chairman Remote | Full-Time | Long-Term _:empty :hidden >

Join our fast-paced team as an Executive Operations VA & Appointment Setter in the thriving world of Business Advisory Capital Consulting and Financial Services. If you're driven detail-oriented and ready to make a significant impact this entry-level remote position offers an exciting opportunity to hone your skills and grow your career. As an essential part of our team you will: Make 100-200 outbound calls daily to qualify leads and schedule appointments for our sales team. Manage leads follow-ups appointments notes and pipeline stages within our CRM system. Ensure no lead or task falls through the cracks by following up with prospects and clients via phone SMS and email. Assist with daily operations including client intake document collection file organization and submissions. Complete assigned morning and end-of-day task queues providing clear updates on calls appointments pending items and completed work. To excel in this role you should be proficient in: CRM software and VoIP/dialer systems. Google Workspace including Gmail Google Calendar and collaboration tools like Slack/Discord and Zoom. Microsoft Office and AI tools such as ChatGPT. We're looking for someone who thrives in a fast-paced environment and embodies a hustle mindset. If you're ready to contribute to a team that values efficiency and precision we want to hear from you. Apply now to become a key player in our success story!

Join our fast-paced digital media team as an Expert Graphic Designer & Content Assistant where your creativity and technical prowess drive impactful marketing solutions. We're seeking a proactive professional ready to hustle and innovate in the ever-evolving digital landscape. In this role you'll: Install update and configure company software peripherals and user accounts to ensure seamless operations across Windows 10/11 and macOS platforms. Build and maintain responsive web pages leveraging modern front-end standards to deliver clean efficient code. Collaborate closely with designers to transform wireframes and UI components into compelling digital experiences. We're looking for someone who thrives in a fast-paced environment and possesses: Expert-level experience in graphic design and content creation within the digital media and marketing industry. Proficiency in working with both Windows and macOS operating systems. A strong ability to translate creative concepts into functional and visually appealing web pages. If you're ready to bring your expert skills to a dynamic team that values innovation and hustle we want to hear from you!

Must work US Eastern Time Zone hours Full-Time (9:00 AM - 6:00 PM EST) + Occasional weekend coverage (paid at 1.5x) $5.00 USD / hour IF YOU EMAIL US DIRECTLY OUTSIDE OF THIS PLATFORM YOU WILL BE IMMEDIATELY DISQUALIFIED. YOU MUST HAVE A VOICE RECORDING OR VIDEO OR YOU WILL BE DISQUALIFIED. About Agents Choice Media Agents Choice Media is a premier real estate media company serving Metro Atlanta and North Georgia. We provide high-quality photography video drone services and marketing support to real estate professionals. Our focus is helping agents build their brand and market listings effectively through fast reliable and visually compelling media. Job Overview We are looking for a highly organized tech-savvy and detail-driven Operations Coordinator to support our daily administrative and media workflows. You will play a key role in keeping projects moving ensuring quality control coordinating with team members and delivering a smooth experience for our real estate clients. Familiarity with real estate media workflows along with experience using photo/video editing software is a major advantage. Key Responsibilities Administrative & Operations Support Review and manage incoming client orders for accuracy and completeness. Monitor all orders daily to ensure media assets are delivered and paid in a timely manner. Proactively reach out to clients post-order to verify accuracy and scheduling details. Perform administrative tasks and project tracking within our delivery platform (training provided). Verify invoice amounts are accurate before sending to clients for payment. Coordinate and follow up on tasks assigned to photographers editors and internal team members to ensure deadlines are met. Media Workflow & Quality Control Conduct quality control checks on photos for accuracy completeness and consistency using tools built into our proprietary platform (AutoHDR.com). Upload manually edited photos into our delivery system (A hidden ) - requires downloading zip files extraction and subsequent upload. Arrange photos in a logical order that reflects the natural flow of the home. Review orders before delivery to ensure all assets (including Cubi.Casa Zillow and Rendy) are included and properly billed. Manage virtual staging orders using built-in tools at A hidden or ApplyDesign.io. Create AI-generated videos from photos using a proprietary platform and manage the same-day delivery window. Add task tags to new orders to inform photographers of specific on-site requirements. Client Support & Communication Answer incoming calls SMS and live website chats in a professional manner using HighLevel CRM. Assist clients with downloading photos/videos or troubleshooting system access issues. Schedule and run Zoom calls to walk clients through resolving technical download issues. Follow up with clients post-delivery to ensure satisfaction and answer system questions. Reach out to clients as requested by management to coordinate appointments answer questions about our services and request feedback after service. Additional Creative Support Learn and operate AI-based tools to create videos from photos (training provided). Assist in generating simple marketing videos using tools such as CapCut or Descript . Handle minor photo or video edits requested by clients via Photoshop CapCut or AutoHDR.com. Requirements & Qualifications Critical Requirements Flawless Attention to Detail:Mistakes directly affect client delivery billing and our brand reputation. Advanced English Skills: Exceptional written and verbal English communication is mandatory for direct US client support. Time Zone Alignment: Full availability from 9:00 AM to 6:00 PM EST. Occasional weekend tasks (up to 4 hours notified by mid-week) will be paid at a 1.5x overtime rate. Technical Autonomy: High comfort level learning new software systems workflows and AI tools quickly. Reliable high-speed internet connection and a quiet remote work environment. Preferred (Big Plus) Experience in real estate photography workflows or media coordination. Experience with HighLevel CRM Aryeo or similar platforms. Hands-on experience with CapCut Descript and Photoshop (or similar) . Background in Customer Success or Client Support. What We Offer Comprehensive training on all internal systems workflows and AI tools. Stable long-term full-time remote work. Clear potential for professional and financial growth within the company.

Join our dynamic team as a Virtual Assistant in the exciting world of events! We are seeking an organized and detail-oriented individual to support our operations and ensure the smooth execution of various tasks. This is an excellent opportunity for those looking to start their career in a professional and corporate environment. In this role you will be responsible for: Organizing and managing information efficiently using Excel and other digital tools. Creating and maintaining comprehensive task lists to support event planning and execution. Following up on task completion and deadlines to ensure timely delivery. The ideal candidate will possess: Basic proficiency in Excel and a willingness to learn new tools and software. Strong organizational skills and an eye for detail. Excellent communication skills to collaborate effectively with our team. A proactive approach to problem-solving and task management. This is a remote entry-level position offering you the flexibility to work from home while gaining valuable experience in the events industry. If you are eager to grow your skills and contribute to a thriving team we would love to hear from you!

We are hiring a Virtual Assistant to support our business with Real Estate Virtual Assistant General Tasks and General Tasks. Responsibilities: Assist with daily tasks related to Real Estate Virtual Assistant Support General Tasks tasks and follow processes accurately Handle General Tasks tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Real Estate Virtual Assistant and/or General Tasks Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our fast-paced roofing team as a Remote Personal Assistant ! We're on the lookout for a proactive individual ready to dive into the hustle of the roofing industry. If you're organized eager to learn and thrive in a dynamic environment this entry-level position is your gateway to a rewarding career. Key Responsibilities: Efficiently take and manage records to ensure seamless operations. Handle financial transactions and make payments with accuracy. Work remotely maintaining flexibility and independence. What You Bring: An eye for detail and a knack for organization. Exceptional communication skills to liaise effectively with team members. A proactive approach and a willingness to learn the ropes of the roofing industry. This role is perfect for someone looking to break into the industry while enjoying the benefits of remote work. If you're ready to hustle and grow with us apply now!

Join our dynamic team as a Remote Personal Assistant in the residential home cleaning industry. We are seeking a proactive individual to assist in setting up our business operations focusing on managing CRM systems handling incoming sales leads and coordinating schedules for our cleaning staff. This entry-level position is perfect for someone looking to start their career in a corporate and professional environment. As a Personal Assistant you will play a crucial role in establishing efficient processes and ensuring smooth daily operations. Your primary responsibilities will include: Setting up and managing CRM systems to maintain client relationships. Handling incoming sales leads and inquiries with a professional and timely approach. Coordinating and scheduling cleaning appointments for our team. Providing general administrative support as needed to streamline business operations. While the specific tools and systems are yet to be determined your ability to adapt and learn quickly will be essential. We are looking for candidates who possess: Strong organizational skills and attention to detail. Excellent communication skills both written and verbal. A proactive approach to problem-solving and process improvement. The ability to work independently and manage time effectively in a remote setting. This is an exciting opportunity to be a part of a growing business from the ground up. If you are eager to contribute to our success and build your career in a supportive and professional environment we encourage you to apply.

Join Peace Oasis Spa as a Virtual Assistant and play a crucial role in supporting our growth and operations. We're looking for a reliable organized and tech-savvy individual to enhance our customer service outreach and digital presence. This is an excellent opportunity to contribute to a dynamic team in the wellness industry. As a Virtual Assistant you will be responsible for: Managing customer communications inquiries and follow-ups to nurture leads and maintain strong relationships. Conducting outreach to potential corporate medical VA community and strategic partners. Updating and managing CRM contacts pipelines tags appointments and lead statuses. Building and monitoring CRM automations including email and SMS follow-up sequences. Handling social media platforms by scheduling and publishing consistent content and responding to engagement. Assisting with content creation and editing including graphics short-form videos captions emails and promotional materials. Maintaining prospect lists and tracking outreach follow-ups appointments and results. Supporting landing pages funnels forms lead capture and booking workflows. Identifying opportunities to improve organization customer experience and workflow efficiency. Providing basic weekly reporting on leads outreach social media activity CRM activity and pending follow-ups. We are looking for a candidate with a mid-level experience who is detail-oriented and possesses a technical aptitude. While specific tools are not mentioned familiarity with CRM systems and social media management platforms is advantageous. If you are passionate about wellness and have a knack for organization and communication apply now to become a vital part of Peace Oasis Spa's mission to deliver exceptional service and growth.

Are you the organized proactive and friendly virtual assistant we've been searching for? Join us in the dynamic world of entertainment and real estate where you'll play a crucial role in keeping everything running smoothly from behind the scenes. In this mid-level position you'll be the powerhouse that ensures every day is perfectly planned and executed. Your knack for problem-solving and your ability to work independently will shine as you help manage the daily hustle and bustle. Key Responsibilities: Organize and manage email inbox ensuring nothing gets missed. Efficiently manage the calendar scheduling and rescheduling meetings as needed. Keep track of appointments deadlines renewals and important dates. Maintain a running daily and weekly priority list to keep everything on track. Track expenses and organize receipts to keep finances in order. Coordinate seamlessly with accountants attorneys employees vendors and contractors. What You'll Bring: Strong problem-solving skills and the ability to work independently. Proficiency in calendar management and scheduling. Basic bookkeeping and financial organization skills. Excellent phone and interpersonal communication skills. If you're ready to make a real impact by helping us stay organized and ahead of the curve we'd love to hear from you. Apply today and become an integral part of our team!