Scheduling Jobs

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2-3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

Are you ready to dive into a fast-paced goal-driven environment? Join our Limited Liability Company as a Virtual Executive Assistant and become an integral part of our team! We're seeking energetic individuals eager to grow and excel in a dynamic setting. This entry-level position is perfect for those who are organized proactive and ready to make an impact. A pply now at: zholdingsllconline at outlook dot com As a Virtual Executive Assistant you'll be at the heart of our operations ensuring smooth communication and efficient scheduling. Your day-to-day responsibilities include: Managing emails and phone calls to maintain seamless communication. Scheduling appointments and coordinating meetings. Providing exceptional customer support to enhance client satisfaction. Responding promptly and effectively to inquiries to uphold our service standards. To succeed in this role you will need: Ability to work independently and as part of a team Strong organizational skills to handle multiple responsibilities effectively. Excellent communication abilities to interact professionally with clients and team members. A proactive attitude and a willingness to learn and adapt quickly. Embrace the opportunity to work remotely while contributing to a vibrant and driven team. If you're ready to jump into a role that challenges and rewards your dedication apply now at: zholdingsllconline at outlook dot com

Join our dynamic real estate team as a Mid-Level Cold Caller & Scheduler where you will play a pivotal role in enhancing our client interactions and optimizing our scheduling processes. We are seeking a professional with a strategic mindset excellent communication skills and a knack for organization. This remote position offers you the flexibility to work from anywhere while contributing to our team's success. In this position you will be responsible for: Cold Calling: Engage potential clients through strategic cold calling introducing them to our services and identifying their needs. Appointment Scheduling: Efficiently schedule appointments and seamlessly integrate them into the team calendar. Lead Management: Track and manage leads using our CRM ensuring accurate and up-to-date information. SEO/Lead Generation: Assist in lead generation efforts through SEO techniques and strategies. The ideal candidate will possess: Proven experience in cold calling preferably within the real estate industry. Strong organizational skills with the ability to manage and prioritize multiple tasks. Proficiency in CRM systems and a track record of effectively managing leads. Knowledge of SEO practices and lead generation strategies. Excellent verbal and written communication skills. If you are a self-motivated professional with a passion for real estate and client relations we invite you to apply for this exciting opportunity. Join us in driving growth and fostering connections in the real estate market.

Join our dynamic online fitness business as an Instagram Client Engagement Specialist . We are seeking a detail-oriented professional with a technical edge to transform our Instagram followers into loyal clients. If you are passionate about the health and fitness industry and have a knack for engaging with potential clients this mid-level remote role is an excellent opportunity for you. As our Engagement Specialist your primary responsibilities will include: Replying to Direct Messages: Promptly and effectively respond to inquiries and messages to nurture relationships and provide valuable information. Following Ideal Clients: Strategically identify and follow potential clients who align with our brand values and fitness offerings. Booking Appointments: Efficiently schedule and confirm appointments for prospective clients ensuring a smooth onboarding experience. We are looking for someone with: Proven experience in social media engagement particularly on Instagram. Strong communication skills with attention to detail and a professional demeanor. An understanding of the health and fitness industry with the ability to connect authentically with potential clients. Familiarity with client management and scheduling tools (experience with specific tools is a plus but not mandatory). This remote role requires a proactive individual who can work independently and collaboratively with a focus on achieving measurable engagement outcomes. If you are ready to contribute to a growing fitness community and help clients achieve their health goals we would love to hear from you.

Are you a proactive and organized professional with a knack for delivering exceptional customer service? Bull Run Turf & Pest Control is on the hunt for a high-energy Virtual Assistant to become the voice of our company. If you're passionate about helping clients and ensuring smooth operations we want to hear from you! As our Virtual Assistant you will be the first point of contact for our valued clients. Your friendly and casual approach will make all the difference in handling inquiries with utmost professionalism. Join us in creating a seamless experience for our customers while managing our scheduling with precision. What You'll Do: Answer phone calls and messages acting as the welcoming voice of our company. Schedule appointments efficiently to ensure smooth operations. Deliver outstanding customer service and handle light sales inquiries. What You'll Need: Experience in a mid-level virtual assistant role or similar position. Strong skills in Google Workspace especially Gmail. Excellent communication skills with a friendly and approachable demeanor. Ability to work independently and manage time effectively. If you're ready to join a dynamic team and contribute to a company that values customer satisfaction and seamless service we'd love to hear from you. Apply today and help us make a difference!

We are seeking a highly skilled and experienced Personal Assistant & Digital Content Specialist to join our dynamic team in the education and entertainment industry. This is a remote position that requires a professional who excels in digital organization and communication with a keen eye for detail and a creative flair. As the Personal Assistant & Digital Content Specialist you will be responsible for managing a variety of tasks that enhance our productivity and online presence. Your expertise will help streamline our operations and ensure our digital content is engaging and impactful. Key Responsibilities: Organize and manage email and text inboxes efficiently to maintain clear communication channels. Create edit and manage photos and videos transforming them into compelling content using Canva. Maintain and update calendars to ensure timely scheduling and coordination of events and appointments. Draft proofread and manage email communications with a professional tone. Required Skills and Tools: Proven experience as a personal assistant or in a similar role with a strong focus on digital organization. Expert proficiency in Canva for content creation and editing. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple tasks and priorities effectively while working remotely. If you are an expert in digital communication and organization with a passion for creating and managing content that resonates we invite you to apply for this exciting opportunity. Join us in shaping the future of education and entertainment with your innovative ideas and professional expertise.

We are looking for a reliable and motivated Virtual Assistant to help grow our assisted living facility by reaching out to referral sources and generating new client leads. This role is focused on cold calling follow-ups and scheduling tours. If you are comfortable speaking on the phone and can build relationships this is a great opportunity. Responsibilities: Call hospitals case managers social workers clinics and rehab centers to introduce our services Follow up with previous contacts warm leads and families Schedule and confirm tours/appointments Track all calls notes and follow-ups in a spreadsheet or CRM Send simple follow-up emails or messages as needed Requirements: Strong English communication (clear speaking and understanding) Comfortable with cold calling and handling objections Organized and consistent with tracking leads Reliable internet and quiet work environment Previous experience in cold calling or lead generation preferred Work Schedule: Full-time or part-time available Must be available during U.S. business hours (Central Time preferred) Compensation: Hourly pay based on experience Opportunity for long-term work and growth To Apply: Please include: A short voice recording introducing yourself Your experience with cold calling or similar work Your availability

Join our dedicated team as a Personal Assistant and play a crucial role in supporting postpartum moms through our non-profit social services. We seek a detail-oriented professional with a knack for organization and outreach to manage our executive's calendar email and social media presence. As a mid-level assistant your responsibilities will include: Managing and organizing the executive's calendar to ensure seamless scheduling and time management. Overseeing email communications to ensure timely and efficient responses. Conducting outreach activities to expand our network and generate leads for the non-profit. Scheduling appointments and coordinating meetings with various stakeholders. Managing and updating social media content using Canva to enhance our online presence. We are looking for someone who: Has a proven track record in administrative support or personal assistant roles. Is proficient in tools such as Canva and Excel for managing tasks and creating engaging content. Possesses excellent communication and organizational skills. Is a proactive problem-solver with a keen eye for detail. This remote role offers the flexibility to work from anywhere while contributing to a meaningful cause. If you are passionate about making a difference and have the skills to match we would love to hear from you!

Join our dynamic team as a Vacation Rental Operations Specialist where you'll play a critical role in enhancing guest experiences and optimizing our rental listings. As a mid-level professional you'll bring your expertise to ensure seamless communication effective marketing strategies and efficient operations in the vacation rental industry. In this role you'll be responsible for a variety of tasks including: Answering Customer Inquiries: Promptly and professionally respond to guest messages to ensure top-tier customer satisfaction. Advertising & Social Media: Develop and implement engaging social media marketing strategies to attract potential guests and increase booking rates. Operations and Scheduling: Coordinate and manage scheduling to ensure smooth operations and optimal guest experiences. Listing Optimization: Regularly update and optimize listings to enhance visibility and appeal. Administrative Tasks: Perform essential administrative duties to support daily operations. We require a detail-oriented individual who is proficient with Lodgify and has a solid understanding of the vacation rental market. Your ability to handle multiple tasks efficiently and your technical proficiency will be key to your success in this position. If you are passionate about providing exceptional service and have the skills to thrive in a remote work environment we would love to hear from you. Join us in creating memorable experiences for our guests!

Join our innovative software development team as a Social Media Virtual Assistant and help us expand our digital footprint. We are seeking an entry-level professional who is passionate about social media networking and eager to support our online presence with precision and creativity. As a Social Media Virtual Assistant you'll play a critical role in managing and enhancing our social media platforms. This is a remote position allowing you to work from anywhere while collaborating with a dynamic team of tech enthusiasts. Key Responsibilities: Engage with online audiences and foster community growth across various social media platforms. Assist in creating and scheduling posts to ensure a consistent online presence. Monitor social media channels for trends and insights to optimize engagement strategies. Support the team in analyzing data to inform content decisions and strategies. Required Skills and Tools: Proficiency in English for effective communication and content creation. Basic understanding of social media platforms and emerging trends. Strong attention to detail and ability to follow specific guidelines. Ability to work independently and manage time efficiently in a remote setting. We are looking for a candidate who is detail-oriented and technically inclined ready to take on the challenges of the digital world. If you are eager to learn and grow within a supportive team we encourage you to apply.