Executive Assistant Jobs

Are you passionate about fashion and skilled at keeping things organized? We're on the hunt for a mid-level Executive Assistant to join our vibrant team remotely. If you thrive in a dynamic environment and love the fast-paced world of fashion this role is tailor-made for you! As the Executive Assistant you'll be the right hand to our executives ensuring their days run smoothly and efficiently. Your main tasks will include managing calendars coordinating calls and handling emails with finesse. Your ability to anticipate needs and solve problems before they arise will be key to your success. Manage schedules with precision to ensure seamless coordination. Organize and prioritize calls and meetings keeping the executive team on track. Handle email correspondence with professionalism and flair. Utilize tools like Microsoft Office and Google Workspace to streamline tasks. We're looking for someone with a few years of experience in a similar role ideally within the fashion industry. You should be tech-savvy detail-oriented and possess excellent communication skills. A knack for multitasking and a proactive approach will set you apart! Ready to dive into the glamorous world of fashion from the comfort of your home? Apply now and become an indispensable part of our team!

Executive Assistant to the Founder & CEO Company: Creator Camp / Camp Studios Reports to: Founder & CEO Type: Part-time to start Compensation: starting at $7 About the company Creator Camp (Camp Studios) sits at the intersection of internet creators and Hollywood. The company spans three arms: a film studio developing and producing feature films a creator network of 300+ creators reaching billions of views a year and a branded content agency that produces work for major brands. It's a fast-moving environment with a high volume of simultaneous priorities - film and financing deals distribution and partnership negotiations agency client work and company building all happening at once. About the role The Founder & CEO runs many high-stakes threads in parallel and needs an Executive Assistant who can protect his time keep priorities moving and make sure nothing falls through the cracks. This is a role for someone exceptionally organized proactive and trustworthy. You'll be the operational backbone behind a busy founder owning his inbox calendar task system and meeting follow-through. The core of the job is simple to state and hard to do well: keep the CEO on top of everything. If it's been promised you're tracking it. If it's due you're reminding him. If it came out of a meeting you've already turned it into a next step with an owner and a date. What you'll do Email & communications | Own and triage a high-volume inbox: sort prioritize and surface what genuinely needs the CEO's attention | Draft edit and send emails (direct warm concise) | Manage follow-ups so nothing waits on a reply longer than it should | Act as a first point of contact and route incoming requests to the right place Task & project management | Maintain the CEO's master task list as the single source of truth | Track commitments deadlines and next steps across every part of the business | Send proactive reminders and flag anything at risk of slipping before it slips | Chase down inputs and answers from others to keep work moving Meetings & follow-through | Prepare agendas and short briefing notes ahead of meetings | Capture notes decisions and action items during and after | Turn every meeting into clear next steps with owners and due dates | Track those action items through to completion Delegation & coordination | Help the CEO delegate: route tasks to the right people and track the handoffs | Coordinate across co-founders legal the agency team and external partners | Act as a traffic controller keeping the right people looped in at the right time Calendar & scheduling | Own the calendar: schedule reschedule and protect focus time | Coordinate across time zones and multiple busy stakeholders | Book and organize travel as needed Admin & operations | Handle general administrative tasks and keep documents and files organized | Support light operational and occasional personal logistics | Bring order to the day-to-day so the CEO can focus on the highest-value work What we're looking for | Exceptional organization and attention to detail; you don't let things drop | Strong writing with the ability to pick up and match someone else's voice | Proactive and anticipatory; you see what's needed before being asked | Comfortable with ambiguity and a fast shifting set of priorities | High discretion and trustworthiness with confidential and sensitive information | Fluent with the usual tools (email calendar and a task manager such as Notion or Asana) | Reliable follow-through: when you own something it gets done Nice to have | Prior experience supporting a founder or executive | Experience in a startup agency or entertainment environment | Genuine interest in media film or the creator economy

Location: Remote Salary: MXN 21 400 + Bonuses Benefits: 10 days PTO Annual Appraisal Career Growth Opportunities Healthcare Benefits Schedule: U.S. Hours About the Role SmartScale360 is looking for a highly organized high-energy and proactive Bilingual Real Estate Executive Assistant to support a fast-paced luxury real estate business. This role requires fluency in English and Spanish with strong communication skills to support clients from diverse backgrounds including Spanish-speaking markets (e.g. Mexican Argentinian Colombian clients). You will manage calendars email communications contracts listings transactions and overall business operations. This is a high-intensity high-accountability and high-performance role suited for someone who is motivated detail-oriented and thrives in a fast-moving environment. Key Responsibilities Manage executive calendars scheduling appointments showings and daily priorities Handle email and communication management ensuring timely and professional responses Support end-to-end transaction coordination tasks including contracts disclosures timelines and compliance documentation (must have strong working knowledge) Write and prepare contracts pre-listing packets and listing agreements with clear professional language Coordinate listings MLS updates and heavy listing activities (including Palm Beach Island MLS exposure) Support business development efforts including generating leads bringing/signing listing agreements and assisting with client acquisition Maintain CRM systems lead tracking and database updates Coordinate with clients agents lenders title companies and other stakeholders Monitor transaction timelines and ensure all milestones are tracked and properly executed Support marketing coordination reports presentations and operational documentation Maintain structured SOPs and help streamline internal processes Ensure accuracy compliance and completeness of all real estate documents Tools & Systems CRM platforms (Go High Level required experience preferred; also Follow Up Boss Salesforce HubSpot KVCORE etc.) Transaction management tools (DocuSign AppFiles Dotloop SkySlope or similar legal/document systems) MLS platforms (including luxury and high-volume listing systems) Communication tools (Slack Zoom Google Workspace Microsoft Office) Project management tools (Asana Trello M hidden ClickUp) Ideal Candidate Fluent in English and Spanish (clear professional communication required) High-energy motivated and a true "go-getter" Strong customer service mindset with high-touch client experience Confident working in a fast-paced high-intensity environment Highly organized detail-oriented and accountable Able to adapt quickly to schedule changes and shifting priorities Proactive problem-solver who can work independently and take initiative Strong presentation and communication skills Receptive to feedback and focused on continuous improvement Comfortable working with legal financial and compliance-related documents Experience working with or supporting attorneys or legal professionals is a strong plus Able to generate business support listings and assist in closing deals Required Qualifications Minimum 2+ years experience as an Executive Assistant Real Estate Assistant Transaction Coordinator or similar role Experience supporting a luxury real estate broker or high-volume real estate team Proven experience in contract writing transaction coordination and listing management Strong CRM experience (Go High Level strongly preferred) Experience with MLS platforms and real estate documentation systems Excellent organizational and multitasking abilities Proficiency in Google Workspace or Microsoft Office Suite Bachelor's degree is required Reliable remote work setup with strong internet connection and backup options Access to a smartphone for communication and coordination task Nice to Have Experience in Palm Beach luxury real estate market Background working with legal professionals (e.g. law firm experience) Experience in lead generation or sales support roles Familiarity with AppFiles or similar document management systems Experience in high-end client service or concierge-level support Strong ability to help streamline SOPs and operational workflows Work-From-Home Requirements Device: Intel i5 processor + 8 GB RAM minimum Internet: At least 100 Mbps stable connection Backup device internet connection and power supply required Why Join SmartScale360? Join a supportive team grow your career and play a key role in ensuring patients receive the care they need. Apply now and help us make home care seamless for U.S. clients!

Join our dynamic SaaS company as a Mid-Level Executive Assistant where your technical acumen and detail-oriented nature will support our leadership team and enhance our customer interactions. We are seeking a professional who thrives in a fast-paced remote environment and is passionate about optimizing executive productivity. As an Executive Assistant you will be a pivotal part of our operations ensuring seamless communication and scheduling while providing exceptional customer support. Your role will involve: Email Management: Efficiently manage and prioritize the executive's inbox ensuring timely responses and identifying urgent matters. Calendar Management: Organize and coordinate meetings appointments and travel arrangements to optimize the executive's schedule. Customer Support: Provide high-quality assistance to our customers addressing inquiries and ensuring a positive experience. We are looking for a candidate with: Proven Experience: At least 3-5 years as an executive assistant preferably within the SaaS industry. Technical Proficiency: Strong understanding of digital tools and platforms commonly used in SaaS environments. Excellent Communication Skills: Both written and verbal with an ability to convey information clearly and professionally. Strong Organizational Skills: Ability to multitask prioritize and manage time effectively in a remote setting. Embrace the flexibility of a remote role while contributing to a team that values innovation and efficiency. If you are ready to bring your skills to a leading SaaS company we encourage you to apply and become a part of our mission to deliver exceptional service and solutions.

I'm looking for an Executive Assistant to help streamline my daily operations and ensure that everything runs smoothly. With a growing number of responsibilities I need someone who can efficiently manage my emails and schedule allowing me to focus on the bigger picture. What you'll do: Handle all email communication ensuring timely responses and organization of my inbox. Manage my calendar scheduling appointments and coordinating meetings to optimize my day. Prioritize tasks and ensure deadlines are met acting as a gatekeeper for my schedule. Coordinate travel arrangements and logistics for any business-related trips. What we're looking for: Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Proactive approach and ability to anticipate needs. Experience with email management and calendar tools. If this sounds like you I'd love to hear from you. Please apply or send a message!

Are you ready to dive into the fast-paced world of real estate with a role that keeps you on your toes? We are seeking an energetic and ambitious Executive Assistant & Deal Analyst to join our team. In this entry-level role you'll be at the heart of our operations providing essential support to our executives and ensuring seamless communication with clients. Your day-to-day will be a whirlwind of activity where you will: Manage communications: Handle phone calls and emails with precision and professionalism. Be the right hand: Act as a personal assistant to senior executives coordinating schedules and managing tasks. Facilitate deals: Engage with clients ensuring contracts are signed and agreements are in place swiftly. While specific tools aren't specified your ability to adapt and learn quickly is crucial. A knack for multitasking and a hustle mentality will set you apart. If you're eager to jumpstart your career in real estate and thrive in a bustling environment we want to hear from you!

Join our dynamic team in the manufactured building sales industry as a Mid-Level Executive Assistant . We are seeking a detail-oriented professional adept at managing emails utilizing Odoo and executing social media marketing strategies. This remote role is perfect for a tech-savvy individual who thrives in a fast-paced environment and excels in organizational tasks. As our Executive Assistant you will play a critical role in maintaining seamless daily operations. Your responsibilities will include: Managing and maintaining daily activities using Odoo Rectifying and tracking company emails for efficient communication Organizing and upkeeping files and records to ensure easy accessibility Create and upkeep social media marketing efforts to enhance our online presence To succeed in this role you should have a strong technical background with experience in: Utilizing Odoo for daily operations Proficiency in MS365 for document management and communication Social media marketing techniques Effective email management skills We are looking for a proactive individual who can work independently with minimal supervision yet collaborate effectively with the team when required. If you are ready to bring your organizational skills and technical expertise to our company we would love to hear from you!

Are you ready to dive into a fast-paced goal-driven environment? Join our Limited Liability Company as a Virtual Executive Assistant and become an integral part of our team! We're seeking energetic individuals eager to grow and excel in a dynamic setting. This entry-level position is perfect for those who are organized proactive and ready to make an impact. A pply now at: zholdingsllconline at outlook dot com As a Virtual Executive Assistant you'll be at the heart of our operations ensuring smooth communication and efficient scheduling. Your day-to-day responsibilities include: Managing emails and phone calls to maintain seamless communication. Scheduling appointments and coordinating meetings. Providing exceptional customer support to enhance client satisfaction. Responding promptly and effectively to inquiries to uphold our service standards. To succeed in this role you will need: Ability to work independently and as part of a team Strong organizational skills to handle multiple responsibilities effectively. Excellent communication abilities to interact professionally with clients and team members. A proactive attitude and a willingness to learn and adapt quickly. Embrace the opportunity to work remotely while contributing to a vibrant and driven team. If you're ready to jump into a role that challenges and rewards your dedication apply now at: zholdingsllconline at outlook dot com

Hiring for an executive assistant that main job duties will be 4-5 hours a day of cold calling from a list with scripts and some training provided. Looking for a polished assistant with sales experience and can handle some common objections over the phone

Excel spreadsheets tasks Light bookkeeping tasks (will train) Email handling Researching info to resolve issues General admin support Personal tasks Need to resolve return merchandise problems Problems with overcharging on credit cards. Commuicate with credit card companies via chat.