Microsoft Jobs

Real Estate Operations Coordinator (Remote) About Us We are a growing real estate investment and property management company that owns and operates residential rental properties. Our business involves property management tenant relations renovations insurance coordination acquisitions and portfolio operations. We are seeking a highly organized proactive and detail-oriented Real Estate Operations Coordinator to become an integral member of our team. This role is ideal for someone who enjoys solving problems following up persistently managing multiple projects simultaneously and helping keep a fast-moving real estate business organized and efficient. This is not a traditional administrative assistant position. You will serve as a key operations team member responsible for coordinating projects managing information communicating with tenants workers vendors lenders and insurance companies and ensuring that important tasks do not fall through the cracks. Key Responsibilities Property Management Operations | Manage tenant communications via phone text and email | Assist with rent collection follow-up and delinquency tracking | Coordinate maintenance requests and ensure timely completion | Maintain accurate tenant lease and property records | Update rental listings and advertisements | Assist with tenant onboarding and lease administration | Support eviction processing and documentation when required Renovation & Project Coordination | Track unit turnovers and renovation projects from start to finish | Create and maintain project tracking systems and status reports | Communicate regularly with field workers to obtain progress updates | Collect and organize before-and-after photos | Track outstanding tasks and project completion timelines | Research source and order materials supplies appliances fixtures and replacement parts | Coordinate deliveries and ensure materials arrive on schedule | Compare pricing from vendors and suppliers to obtain the best value | Monitor project progress and proactively identify delays or issues requiring attention Insurance & Lender Coordination | Organize insurance policies and documentation | Obtain proof of insurance from insurance providers | Communicate with lenders and loan servicers regarding insurance requirements | Track submission deadlines and lender requirements | Follow up to confirm receipt and processing of documentation | Maintain organized records for future audits and renewals Vendor Utility & Compliance Coordination | Coordinate with vendors service providers and utility companies | Track vendor performance and project completion | Assist with utility transfers between tenants | Resolve billing and account issues with utility providers | Track permits inspections and compliance-related documentation Property Acquisition & Administrative Support | Assist with due diligence and document collection for property acquisitions | Organize insurance records utility records permit records and closing documentation | Maintain databases spreadsheets and operational reports | Document procedures and create Standard Operating Procedures (SOPs) | Identify operational inefficiencies and recommend improvements Qualifications | Previous experience in property management real estate operations project coordination or administrative support preferred | Strong written and verbal English communication skills | Excellent organizational and follow-up abilities | Comfortable making outbound phone calls to tenants lenders insurance companies vendors utility companies and government agencies | Ability to manage multiple projects and deadlines simultaneously | Strong attention to detail and accuracy | Proficiency with Google Workspace and Microsoft Office | Experience with Buildium AppFolio Rent Manager or similar software is a plus | Self-motivated resourceful and capable of working independently Schedule & Availability | Primary working hours are generally 10:30 AM - 6:30 PM Eastern Time | Candidate must be available and responsive during core business hours | Flexibility is required as occasional tasks urgent matters vendor communications tenant issues or project-related needs may arise outside of regular working hours | While this is not an on-call position the ideal candidate is willing to accommodate occasional early morning evening or time-sensitive communications when business needs require | Candidate should be comfortable working in a fast-paced environment where priorities may shift throughout the day What Success Looks Like Within the first 60-90 days the successful candidate will: | Take ownership of day-to-day operational and administrative tasks | Create organized systems for tracking projects renovations insurance and property information | Improve follow-up and communication with tenants workers vendors lenders and service providers | Reduce the amount of day-to-day coordination required from management | Proactively identify problems propose solutions and help keep projects moving forward Ideal Candidate The ideal candidate is highly organized resourceful proactive and persistent with follow-up. They enjoy coordinating multiple moving pieces communicating with a variety of people and ensuring that important tasks are completed without constant supervision. This person should view themselves as a problem-solver and coordinator not simply an assistant waiting for instructions. They should be comfortable taking ownership of projects solving problems independently and helping bring structure and organization to a growing real estate investment business.

About the Role We are seeking a highly organized and proactive Recruitment Specialist & Executive Assistant to join our growing team. This role combines full-cycle recruiting with administrative support responsibilities. The ideal candidate is detail-oriented dependable and willing to step in when urgent tasks arise. This is a remote position based in the Philippines. Compensation $5-$8 USD per hour (based on experience) Initially 6 hours per day Responsibilities Recruitment Source qualified candidates through job boards LinkedIn and other recruiting platforms Review resumes and screen applicants Conduct initial interviews Coordinate interview schedules with hiring managers Maintain candidate pipelines and applicant tracking systems Follow up with candidates throughout the hiring process Assist with recruiting for technical and non-technical roles Executive Assistant Support Manage calendars and scheduling Organize documents and processes Track action items and follow-ups Assist with administrative projects and research tasks Handle occasional urgent requests outside standard work hours when necessary Maintain organized records and documentation Requirements Previous experience in recruiting talent acquisition HR or executive assistance Excellent written and verbal English communication skills Strong organizational and time-management abilities Ability to work independently with minimal supervision Comfortable conducting candidate interviews Reliable internet connection and quiet work environment Proficiency with Google Workspace Microsoft Office and online recruiting tools High attention to detail and ability to manage multiple priorities Preferred Qualifications Experience recruiting software engineers technical professionals or remote workers Familiarity with LinkedIn Recruiter Indeed Wellfound VirtualStaff or OnlineJobs.ph Experience supporting executives or business owners Knowledge of applicant tracking systems (ATS) What We're Looking For We value people who: Take ownership of their work Are highly organized and dependable Communicate proactively Can solve problems independently Are comfortable handling both recruiting and administrative responsibilities Are willing to step up when unexpected situations arise

Join our dynamic Group Benefits Insurance team as a Virtual Assistant where you'll play a crucial role in ensuring seamless administrative operations. We are seeking a detail-oriented professional to support our account management team remotely contributing to our mission of delivering exceptional service to our clients. As a valued member of our team your responsibilities will include: Data Entry: Accurately input and manage data within Microsoft Excel workbooks to maintain up-to-date records. Email and Calendar Management: Efficiently organize and coordinate emails and meetings using Microsoft Outlook to ensure smooth communication and scheduling. Team Collaboration: Work closely with team members to address and resolve various administrative tasks enhancing team productivity and client satisfaction. We are looking for candidates with the following skills and qualifications: Proven experience in a similar mid-level virtual assistant role ideally within the insurance industry. Proficient in Microsoft Excel and Outlook with the ability to quickly learn new systems and tools. Strong organizational and communication skills with a keen attention to detail. Ability to work independently and manage multiple tasks effectively in a remote setting. If you are a proactive professional who thrives in a corporate and professional environment we invite you to apply for this exciting opportunity to contribute to our team's success. We offer a supportive remote working environment where your expertise will be appreciated and your career can flourish.

DRX LOGISTICS LLC REMOTE FREIGHT BROKER LEAD GENERATION SPECIALIST Location: Remote Compensation: Trial Period: Performance-Based Advancement Opportunities Available Uncapped Commission Potential Long-Term Growth Path into Freight Broker and Freight Agent Roles ABOUT DRX LOGISTICS LLC DRX Logistics LLC is a federally licensed property brokerage focused on building long-term transportation partnerships with shippers across the United States. Our mission is simple: Reliable Capacity | Real Communication We are seeking motivated individuals who enjoy prospecting relationship building and business development. POSITION SUMMARY This position is focused on identifying companies that move freight and connecting DRX Logistics with transportation decision-makers. This is not a dispatcher position. This is not a carrier sales position. This is a lead generation and shipper development position. PRIMARY RESPONSIBILITIES Research manufacturers distributors wholesalers and shippers Identify transportation decision-makers Conduct outbound cold calls Conduct email outreach campaigns Qualify potential shipping opportunities Complete Prospect Submission Forms Schedule follow-up opportunities Maintain accurate records and notes Submit Daily Activity Reports DAILY TASKS Prospect new companies Contact shipping managers Contact logistics managers Contact operations managers Send follow-up emails Qualify transportation opportunities Document all activities REQUIRED SKILLS Strong English communication skills Professional phone etiquette Cold calling experience Internet research experience Google Workspace or Microsoft Office experience Ability to follow scripts and procedures Reliable internet connection Quiet work environment PREFERRED QUALIFICATIONS Freight brokerage experience Transportation sales experience Trucking industry knowledge CRM experience LinkedIn prospecting experience Existing transportation relationships MUST-HAVE SOFTWARE SKILLS Google Sheets or Microsoft Excel Google Docs or Microsoft Word Gmail or Outlook Zoom or Google Meet Internet research tools WHAT SUCCESS LOOKS LIKE Successful team members consistently: Identify qualified shipping opportunities Generate conversations with decision-makers Submit complete lead information Follow up professionally Maintain accurate records ADVANCEMENT OPPORTUNITIES Level 1 - Lead Generation Specialist Level 2 - Junior Freight Broker Level 3 - Freight Broker Level 4 - Independent Freight Agent Level 5 - Senior Freight Agent TOP PERFORMERS RECEIVE Increased commission opportunities Additional responsibilities Access to brokerage tools Opportunity to build and manage their own book of business APPLICATION REQUIREMENTS Please provide: Updated resume Brief work history summary Internet speed test screenshot Computer specifications Availability schedule Relevant transportation experience (if applicable) DRX Logistics LLC Reliable Capacity | Real Communication

About the Role We are seeking a highly intelligent detail-oriented and proactive Executive Virtual Assistant to support the day-to-day operations of multiple businesses including a consultancy residential property management portfolio and a grocery store. This is a full-time long-term opportunity for a professional who thrives in a fast-paced environment can manage multiple priorities independently and is comfortable taking initiative without constant supervision. As our businesses continue to grow the role will expand to include support for commercial and residential projects business development initiatives and assistance with the potential sale of a retail business. Key Responsibilities Manage and monitor inventory systems and reporting Provide administrative support across multiple businesses Handle professional email correspondence and communications Coordinate schedules appointments and business operations Maintain databases records and documentation Assist with property management tasks and tenant communications Support project coordination for commercial and residential ventures Create and edit presentations documents and graphics as needed Research solutions vendors and business opportunities Utilize AI tools to improve efficiency and streamline workflows Assist with special projects and operational tasks as assigned Preferred: Experience with inventory management Knowledge of Microsoft Access Experience using AI tools such as ChatGPT and other productivity platforms Graphic design experience (Canva Adobe Creative Suite or similar) Property management or real estate experience Executive assistant or operations support experience Ideal Candidate The ideal candidate is: Intelligent and resourceful Highly organized and detail-oriented Comfortable managing multiple responsibilities simultaneously Proactive and self-motivated Adaptable to changing business needs Reliable and committed to long-term growth How to Apply Please submit the following: Your resume A brief introduction explaining why you believe you are a good fit for this role Details of your experience with inventory management AI tools Microsoft Access and graphic design (if applicable) To ensure a fair and efficient review process only applications that include all of the requested information will be considered. Incomplete applications may not proceed to the next stage of the hiring process.

Location: Remote (Philippines-based) Job Type: Full-Time (US EST Business Hours) Compensation: Competitive Base Salary + Performance-Based Appointment Bonuses About the Role We are a fast-growing Florida real estate team looking for a powerhouse dual-role professional to join our business. We operate our retail sales business through LoKation Real Estate and we are aggressively expanding our footprint. This is a dynamic high-impact role split between two core business functions: Inside Sales Agent (ISA): Outbound cold calling to target seller leads (Expireds FSBOs Circle Prospecting) to build relationships nurture leads and lock in listing appointments for the lead agent. Transaction Coordinator (TC): Taking files from contract-to-close with extreme attention to detail managing critical timelines communicating with title companies and lenders and ensuring absolute compliance. If you are a master of phone communication who also geeks out over organized checklists contract compliance and spreadsheets this is the career opportunity for you. Core Responsibilities 📞 Inside Sales / Cold Calling (50%) Conduct outbound cold calling campaigns targeting potential home sellers to uncover real estate needs. Overcome objections confidently build immediate rapport and qualify leads based on motivation and timeline. Schedule high-quality listing appointments directly onto the lead agent's calendar. Manage categorize and meticulously update leads inside our CRM system to ensure systematic follow-up. 📝 Transaction Coordination (50%) Oversee all aspects of buyer and seller transactions from executed contract to successful closing. Verify that all required Florida disclosures and legal contracts are fully executed and audit-ready. Serve as the main point of contact for clients escrow/title companies inspectors and mortgage lenders to ensure a smooth closing timeline. Monitor critical contract milestones strictly (escrow deposits inspection periods loan approvals HOA applications). Coordinate closing logistics verify settlement statements and ensure administrative files are perfectly wrapped up. Candidate Requirements Experience: Minimum 1-2 years of experience as a Real Estate ISA AND Transaction Coordinator for a US-based real estate brokerage (Florida experience is a massive plus). Communication: Exceptional near-native verbal and written English communication skills with a confident professional phone presence. Tech-Savvy: Proficiency with real estate CRMs multi-line dialers document management systems (like Dotloop or SkySlope) and Microsoft Excel. Skills: High emotional intelligence on the phone coupled with an eagle-eye attention to detail for managing administrative files and rigid legal timelines. Setup: A reliable high-speed internet connection (with a backup power/internet solution) a quiet home office workspace and a noise-canceling headset. What We Offer Stable long-term full-time employment with a dedicated supportive team environment. Fixed reliable base salary paid weekly/bi-weekly. Uncapped bonus incentives for every successfully set and kept listing appointment. Clear daily structures and streamlined systems to ensure your success. How to Apply If you match this description perfectly please submit your application with: Your updated resume (PDF format). A brief summary of your specific experience managing US real estate contracts and outbound cold calling. A link to a 2-minute voice recording introducing yourself detailing your real estate background and explaining why you are the perfect fit for this dual role.

Are you ready to dive into the fast-paced world of construction with a role that keeps you on your toes? Join our team as an Office Assistant and be the backbone of our bustling operations. We're looking for someone who thrives in a dynamic environment and can juggle multiple priorities with ease. As our Office Assistant you'll be crucial in ensuring the smooth running of our day-to-day operations. Your responsibilities will include: Scheduling appointments and meetings to keep our calendar in check. Contacting residents and managing communications effectively. Handling emails and ensuring timely responses. Managing spreadsheets to keep data organized and accessible. Conducting follow-ups to ensure tasks are completed on time. Holding vendors accountable to maintain high standards of service. To excel in this role you should have mid-level experience and be proficient with Microsoft Word . We're looking for someone who is not only detail-oriented but also has the hustle to keep up with the demands of our industry. If you're ready to bring your skills to a team that values speed and efficiency we want to hear from you. Apply now and become a vital part of our construction success story!

Join our dynamic team as an Expert Loan Officer Assistant in the mortgage industry where your expertise will play a crucial role in supporting our loan officers in delivering exceptional service to our clients. This remote position offers a professional environment where your skills in document management and data accuracy are highly valued. As an integral part of our team you will be responsible for: Reviewing and verifying mortgage documents for completeness and accuracy. Requesting additional documentation from clients when necessary. Inputting data into our systems with precision and attention to detail. Ensuring all information is accurate and up-to-date to facilitate smooth processing of loan applications. We seek an experienced professional with a strong background in the mortgage industry. The ideal candidate will have: Proficiency in Microsoft Office tools ensuring efficient document handling and data management. Exceptional attention to detail and organizational skills. Ability to work independently in a remote setting while maintaining open communication with the team. This role is perfect for someone who thrives in a corporate and professional environment values accuracy and is committed to maintaining high standards of service in the mortgage industry. If you have the expertise and dedication we are looking for we encourage you to apply and become a part of our esteemed team.

We are seeking a meticulous and technically skilled Virtual Assistant with a strong grasp of social media management and cold calling. As a key player in our services industry you will be responsible for a variety of tasks that require precision and creativity. This mid-level role is perfect for someone who thrives in a remote work environment and is ready to make an impact. Key Responsibilities: Engage with potential and existing customers through cold and warm calls fostering strong relationships and identifying opportunities. Efficiently manage and organize email communications ensuring prompt responses and follow-ups. Create and post engaging social media content using tools like Canva and Instagram maintaining a consistent brand voice. Follow up with leads to nurture their journey through the sales funnel. Organize and manage calendar appointments ensuring all meetings and deadlines are met. Skills & Tools Required: Proficiency in Microsoft Office Suite for documentation and communication tasks. Experience with Canva for designing appealing social media graphics. Strong understanding of Instagram for effective social media management and engagement. Excellent communication skills both verbal and written. Detail-oriented with a technical mindset to manage tasks efficiently. If you are a proactive individual with a passion for service excellence and digital communication we invite you to apply and join our dynamic team!

We're not just hiring a Virtual Assistant - we're hiring a leader! Join our dynamic team as a Bilingual Administrative Assistant in the forklift service industry. We are seeking a detail-oriented professional fluent in both English and another Spanish to support our administrative operations. Your expertise will help streamline our communication and ensure the smooth processing of customer interactions and back end support. This is a stable long-term position with real growth potential into higher leadership roles. If you want a job where you're trusted respected and paid consistently - you'll want to apply. --- Work Schedule (Important) Full-Time: Minimum 40 hours per week * Salary-based (not hourly) * Must overlap with U.S. Eastern Time (8:00 AM - 5:00 PM EST) If you cannot commit to this schedule this role is not a fit. As an integral part of our team your key responsibilities will include: Answering phone calls from customers and addressing their inquiries with professionalism. Setting up customer information in our system to maintain accurate records. Preparing and sending estimates to provide clear and timely information to clients. Creating invoices using Quickbooks Online to ensure accurate billing. Handling approvals and ordering parts to support our service operations. To succeed in this role you should possess: Mid-level experience in an administrative role preferably within a technical or service-oriented industry. Proficiency in Quickbooks Online or similar accounting software for efficient financial processing. Strong organizational skills and attention to detail to manage multiple tasks effectively. Excellent communication abilities in both English and Spanish enhancing our customer service experience. Proficient in typing and Microsoft Office. This remote position offers the opportunity to work in a technically-driven environment where precision and customer satisfaction are paramount. If you are ready to contribute your skills to a fast-paced team apply today!