Elyssa G. - Operations & Executive Virtual Assistant | Construction Admin | eCommerce | Bookkeeping Support

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Operations & Executive Virtual Assistant | Construction Admin | eCommerce | Bookkeeping Support

PROFILE SUMMARY Construction Project Coordinator, Operations Specialist, and Executive Assistant with nearly 5 years of experience supporting U.S.-based residential construction companies, financial institutions, and eCommerce businesses. Experienced in coordinating construction projects from estimate approval through project completion by managing schedules, inspections, permits, subcontractor compliance, procurement support, project documentation, and day-to-day operations. Skilled in coordinating with contractors, suppliers, homeowners, inspectors, and city agencies to keep projects moving efficiently while ensuring compliance with permit requirements and Certificate of Final Occupancy (COFO) processes. Experienced in obtaining supplier quotations, scheduling inspections, managing subcontractor documentation (COIs, W-9s, licenses, and agreements), preparing estimates and invoices, tracking project budgets, and maintaining accurate records using Contractor Foreman and Square. Highly organized, proactive, and detail-oriented with a strong ability to manage multiple priorities, improve workflows, and support business owners through reliable operational and administrative assistance. WHAT I CAN HELP YOU WITH: - Construction project coordination and administration - Inspection scheduling and permit coordination - CofO and city agency follow-ups - Subcontractor onboarding and compliance management - Supplier and vendor coordination - Procurement support and quote requests - Estimate, invoice, and budget tracking - Executive and administrative support - Project documentation and SOP creation - Customer service via phone, email, and chat - CRM and database management - Email and calendar management CORE SKILLS Construction Project Coordination • Construction Administration • Operations Management • Project Scheduling • Inspection Coordination • Permit Processing • Certificate of Final Occupancy (COFO) Coordination • Vendor & Supplier Management • Procurement Support • Contractor & Subcontractor Coordination • Compliance Documentation • Estimate & Invoice Management • Budget Tracking • Executive Assistance • Workflow Optimization • Customer Service • Administrative Support • Documentation Control TOOLS - Construction & Operations: Contractor Foreman, Square, Notion - Project Management: Google Workspace, Microsoft Excel, Google Sheets, ClickUp, Trello - Communication: Slack, Microsoft Teams, Zoom, Google Meet, Microsoft Outlook, Calendly - Financial: QuickBooks Online (Basic), Adobe Acrobat - eCommerce: Amazon Seller Central, Walmart Seller Center, eBay Seller Hub, Pirate Ship, Veeqo - Productivity: ChatGPT, Canva, Dropbox, OneDrive, LastPass, 1Password EXPERIENCE HIGHLIGHTS - Nearly 5 years of experience supporting U.S.-based businesses in construction, banking, and eCommerce. - Coordinated residential construction projects from estimate approval through project completion while supporting daily operations. - Scheduled inspections and collaborated with contractors, suppliers, homeowners, inspectors, and municipal agencies to help keep projects on schedule. - Assisted with permit processing and Certificate of Final Occupancy (COFO) coordination to support project closeout. - Managed subcontractor compliance by organizing Certificates of Insurance (COIs), W-9s, licenses, and subcontractor agreements. - Obtained supplier quotations and coordinated procurement activities to support project timelines and budgets. - Maintained project documentation, estimates, invoices, and financial records using Contractor Foreman and Square. - Developed Standard Operating Procedures (SOPs) and streamlined administrative workflows to improve operational efficiency. - Delivered high-quality customer support in banking and eCommerce environments while maintaining accuracy and professionalism. EDUCATION Bachelor of Science in Business Administration Major in Financial Management Palawan State University

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Hire Elyssa for: VA for E-commerce, VA for Amazon FBA, VA for Retail, VA for SaaS, VA for Insurance