Monicah G. - Executive Assistant to CEOs & Founders | Calendar, Inbox & Operations

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Executive Assistant to CEOs & Founders | Calendar, Inbox & Operations

I’m an Executive Assistant and operations partner for busy CEOs and founders. If your business has grown faster than the way it’s organised, I take over the calendar, inbox, follow-ups and operations that keep landing back on your desk. Then I turn them into systems your team can run without you. How I support you Calendar and inbox management: I schedule around your priorities, prepare a brief before each meeting and follow up after it. Only the emails that need your judgement reach you. Follow-up and follow-through: I turn your priorities into tasks with clear owners and deadlines. Then I chase your team, vendors and contractors until each one is done. Project management and operations: I track projects, keep deadlines moving and give you clear status updates, so nothing falls through the cracks. Systems and SOPs: I build Notion workspaces, SOPs and Loom walkthroughs, so recurring work no longer waits for you to explain it. Workflow automation: I set up Zapier and Make workflows that connect your bookings, CRM, Google Drive and Sheets, so routine admin runs on its own. Meeting prep and research: You go into client, partner and investor meetings already briefed. Hiring support: I write job descriptions, set up the application flow, screen candidates, schedule interviews and send you a shortlist. Outreach and CRM: I research prospects, run LinkedIn and email outreach, and keep your CRM pipeline up to date. Finance admin: I track invoices, reconcile expenses and follow up on payments. Travel, vendors and personal admin: For executives who want one trusted assistant handling both business and personal life. Recent experience Operations Manager, founder-led consulting business: I built the company’s Notion headquarters, automated client onboarding, ran recruitment and set up the podcast guest booking process. Executive Assistant to a Managing Director in Berlin: I managed a busy meeting schedule, organised finance, HR and legal documents into one filing system, and prepared attendee research before a major summit. Operations support, hospitality business in Germany: I standardised management reporting, designed KPI dashboards, and translated and indexed German-language lease agreements into one English record. Executive Virtual Assistant to a US-based founder: I handle inbox management, scheduling, travel coordination, household admin and vendor management across their work and personal life. Tools: Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets), Notion, Slack, Zoom, Zapier, Make, Loom, Attio, Systeme.io, Apollo, LinkedIn Sales Navigator, WhatsApp [hidden], ChatGPT and Claude. I also work in Microsoft 365, Outlook, Excel, Asana, ClickUp and Canva. How I work: I’m proactive, detail-oriented and discreet, and I already handle confidential finance, HR and household matters for the executives I support. I’m based in Nairobi and work daily hours that overlap with US Eastern business hours, for long-term executive support. If everything in your business still runs through you, send me a message and I’ll show you how I’d set up your first week.

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Hire Monicah for: VA for Shopify Stores, VA for E-commerce, VA for Dropshipping, VA for Marketing Agencies, VA for Influencers