Jean M. - Executive Assistant | C-Suite Support | Legal & Operations Professional

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Executive Assistant | C-Suite Support | Legal & Operations Professional

What I Do & Industries I've Supported: I provide high-level Executive, Legal, and Administrative support to C-suite executives, attorneys, physicians, entrepreneurs, and business leaders across the legal, healthcare, recruitment, government, statistics, customer service, and technology sectors. I specialize in executive operations, legal administration, litigation coordination, project management, and workflow optimization, helping busy professionals stay organized, meet critical deadlines, and focus on strategic priorities. What I'll Bring to Your Team: Executive & Administrative Support * Manage complex calendars using Google Calendar, Outlook, and Calendly while preventing scheduling conflicts and protecting executive focus time. * Organize and prioritize high-volume inboxes, draft professional correspondence, flag urgent matters, and ensure timely follow-up. * Coordinate meetings from scheduling through follow-up, including agendas, meeting materials, action items, and confirmations across multiple time zones. * Prepare reports, presentations, briefs, and business correspondence with accuracy and professionalism. Legal Support & Litigation Coordination * Coordinate legal workflows, monitor court deadlines, and manage litigation calendars. * Prepare, format, organize, and maintain legal documents, pleadings, motions, discovery materials, and case files. * Maintain organized electronic records using Filevine, ClickUp, NYSCEF, and document management systems. * Conduct legal and business research, organize supporting documentation, and assist with case and project preparation. * Liaise professionally with attorneys, clients, court personnel, opposing counsel, and third-party stakeholders while maintaining confidentiality. Operations & Project Coordination * Track projects, deadlines, and deliverables using Asana, ClickUp, Trello, and other project management platforms. * Monitor outstanding tasks, identify bottlenecks, and proactively follow up to keep projects moving forward. * Coordinate communication between executives, clients, vendors, and cross-functional teams. * Develop efficient workflows that improve productivity and reduce operational bottlenecks. Travel & Business Logistics * Coordinate domestic and international travel, including flights, accommodations, itineraries, transportation, and meeting logistics. * Ensure executives are fully prepared with organized schedules, travel plans, and supporting documentation. Technology & Productivity Tools Google Workspace | Microsoft Office Suite | Outlook | Gmail | Google Calendar | Asana | ClickUp | Trello | Slack | Microsoft Teams | Zoom | File-vine | NYSCEF | Notion | Calendly | Adobe Acrobat | ChatGPT | Claude My Approach I believe great executive support is built on preparation, communication, and initiative. I plan ahead, anticipate needs, and create systems that keep operations running efficiently. Whether supporting a CEO, attorney, physician, or entrepreneur, my goal is to become a trusted partner who protects your time, manages priorities, communicates proactively, and ensures nothing falls through the cracks.

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Hire Jean for: VA for Blogs, VA for SaaS, VA for E-commerce, VA for Retail, VA for Insurance